You use this program to view basic details of assets currently defined.
You use the Assets program to add and maintain static (descriptive) information for your assets. Static information for Assets can also be added using the Asset Import program.
| Field | Description |
|---|---|
| Include | |
| Specific Location's Assets | Select this to be able to indicate a specific asset Location for which you want to display assets in the listview. |
| Change Location | Select this to indicate a different asset location for which you want to display assets in the listview. This enables the Location field. |
| Location | Indicate the asset location for which you want to display assets in the listview. |
Details of assets currently defined are displayed in this listview.
| Column | Description |
|---|---|
| Asset | This indicates the code of the asset. |
| Description | This indicates the description of the asset. |
| Asset location | This indicates the location of the asset and is used as a subtotalling criterion when printing reports. |
| Asset branch | This indicates the branch to which the asset belongs. |
| Asset group | This indicates the asset group and can be used for ledger integration purposes to establish the correct ledger codes for the various depreciation codes if the group is included as part of the integration level for assets (see Assets Ledger Interface - Integration Level). |
| Ledger code | This indicates the general Ledger account code to which the expense side of depreciation entries must be distributed for General Ledger integration purposes. |
| Asset type | This indicates the asset type, which is used to classify your assets. |
| Purchase date | This indicates the purchase date of the asset. |
An asset can only be deleted if no depreciation exists in any of its Depreciation Books (i.e. Book value, Tax value and Alternate values).
When depreciation exists for the asset, you need to use the Asset Disposal program to dispose of the asset and remove it from the register.
You cannot maintain information displayed in this listview if access to the program is set to Browse only, but access to the corresponding maintenance program is not allowed (see Security Access).
Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.
Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.
| eSignature Transaction | Description |
|---|---|
| Asset Added |
Controls access to the New Asset Code function in the Assets, Asset Initial Capture and Browse on Assets programs. |
| Asset Changed |
Controls access to the maintenance of assets in the Assets and Browse on Assets programs. |
| Asset Deleted |
Controls access to the Delete Asset Code function in the Assets and Browse on Assets programs. |
Operator access to the following activities within this program can be restricted. You configure this using the Operators program.
| Activity | Description |
|---|---|
| Asset delete | This password restricts access to deleting an asset using the Browse on Assets program. Note that the password is only requested once for the run of the program, which means that once the correct password is entered, additional assets can continue to be deleted without re-entering the password until such time as the operator exists the Browse on Assets program. |