Accounts Receivable > Setup > Multiple Ship to Addresses

Multiple Ship to Addresses

You use this program to maintain ship to addresses (delivery addresses) that you can assign to your customers.

Each ship to address is referenced by an address code that can be selected during processing in the Sales Order Entry program (e.g. you can ship individual sales order lines to different addresses for a specific customer).

There is no limit to the number of ship to addresses that can be assigned to a single customer.

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Field Description
Customer Indicate the code of the customer for whom to maintain multiple ship to addresses (delivery addresses).
Address code Indicate the unique address code for the ship to address to add or change.

Multiple Ship to Address Details

Field Description
Ship to address information  
Customer This indicates the customer code entered.
Address code This indicates the unique address code for the ship to address currently being maintained.
Name This defaults to the customer's name as defined using the Customers program, but can be changed.
Language You can indicate the language code to use if you enabled the option: Multi-language for document printing in the System Setup program.
[Note]

The drop down option Global is the default selection and refers to the default language at the time of the entries' creation.
Ship to address  
Address line 1 - 5 Enter the ship to address.
Postal/zip code This indicates the postal or zip code for the ship to address.
Geolocation This indicates the geographic location of the address in terms of longitude and latitude and includes a hyperlink to the map directions.

An additional hyperlink is available (Resolve GeoLocation from address) to resolve addresses using the long or short name. The Use short names when resolving addresses option (System-wide Personalization) determines which name to use by default. SYSPRO reads the name returned from the map provider in XML. If the short name returned in the XML is the same as the long name, then no short names are available from the map provider.

Ship to address details  
Geographic area

Assign a specific geographic area to the address code. This field is only displayed when Tax by geographic area is enabled (Company Tax Options Setup).

A valid geographic area must be entered, regardless of which tax system you are using.
Tax code

Indicate the extended tax code to use for the ship to address.

This field is only displayed if your nationality code is defined as USA, and you require tax by advanced geocodes or you are using the USA AVP sales tax system (Company Tax Options Setup).
Base rate

This indicates the base applicable to the tax code (see Browse on Extended Tax Codes).

This field is only displayed if your nationality code is defined as USA and you require tax by advanced geocodes or you are using the USA AVP sales tax system (Company Tax Options Setup).
Delivery route

Enter a default delivery route code to use for deliveries to this customer address.

A different default delivery route code can be assigned to each multiple address if required. When you use the program to copy a sales order, only the route code defined against the customer (Customers) is used when creating the copied order. The route code defined here is ignored.

Delivery route codes are maintained using the Browse on Delivery Routes program.

This field is only available when the Load planning required option is enabled (Sales Orders Setup).
Delivery distance/sequence

Enter a default delivery distance or sequence number to use for deliveries to this customer's address on the route entered in the previous field.

For example, you may want to assign this delivery address as the first one to which deliveries must be made on the default delivery route specified, in which case you enter 1 in the sequence field. Alternatively, you may enter the distance of the customer's delivery address location from your delivery warehouse as the sequence. If you specify this distance against all your customers' delivery addresses on this route, then you can sequence the loads on the route based on the delivery distance from your premises to your customers' delivery address.

This field is only available when the Load planning required option is enabled (Sales Orders Setup).
Nationality This indicates the nationality code for the country in which the account/supplier/customer is located.
[Note]

This field is mandatory when the EC Vat system required option is enabled (Company Tax Options Setup).
Delivery terms You use this field to optionally define the default three-character alphanumeric Incoterms code, denoting the terms of delivery for the ship to address.
[Note]

The Incoterms code indicates the portion of costs and risks agreed to by the parties in a contract of purchase or sale.

For example, the Delivery term CIP (Carriage and Insurance Paid) indicates that the seller pays the cost of carriage and insurance necessary to bring the goods to a named destination (i.e. Shipping location).
Shipping location You use this field to optionally define the default Shipping location associated with the Delivery terms.
Tax exemption number Indicate the tax exemption number for the ship to address.
[Note]

This field is only available when the EC Vat system required option is enabled Company Tax Options Setup).

Notes and warnings

Intrastat considerations

  • Delivery Terms and Shipping Location's can only be captured if:

    • a valid Nationality code has been entered, and EC Vat is in force, or

    • the option Capture non EC members delivery terms is enabled in the Intrastat Setup program.

  • The Delivery Terms and Shipping Location defaults defined in Suppliers and Customers take precedence over those defined in the Intrastat Setup program.

  • To reflect the Delivery Terms and Shipping Location on sales order and purchase order documents, ensure that these fields are enabled in the document format setup programs (only available with Word and SRS document printing).

  • Delivery terms are maintained using the Intrastat Delivery Terms program.

  • Shipping locations are maintained using the Shipping Locations program.

  • Nature of transaction codes are maintained using the Intrastat Transaction Nature program.

USA tax considerations

  • Don't switch between using the USA tax by advanced geocodes and USA AVP sales tax system as the tax code key formats differs between the systems.

    • The key for the USA tax by advanced geocodes is 4 characters for the country code and 3 characters for the city code (e.g. AABBBB CCC).

    • The key for the USA AVP sales tax system is 5 characters for the zip code and 2 characters for the city code (e.g. AABBBBBCC).

  • When USA tax is in force, tax is always excluded from credit checking calculations.

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.

eSignature Transaction Description
AR Multiple Ship to Address changed

Controls access to the maintenance of addresses in the Multiple Ship to Addresses program.
AR Multiple Ship to Address deleted

Controls access to the Delete function in the Multiple Ship to Addresses program.
AR Multiple Ship to Address added

Controls access to the New Address Code function in the Multiple Ship to Addresses program.

Inserting Application Help

You would typically follow this procedure to display help for the current program in a customized pane that can be pinned to the program window.

Information includes step-by-step instructions for the various functions available within the program, including a brief overview of what the program does, what setup options are required and how to personalize the program.

  1. Open the program for which you want to insert application help into a customized pane.

    This functionality is only available for a program that has panes.

  2. Right-click any form field.

    You can also click the triangle menu icon that appears in the title area of a pane.

  3. Select Insert Application Help from the context-sensitive menu.

    The application help appears in a pane within your program. You can reposition the pane using the docking stickers or pin it to the program window.

Removing the Application Help pane

If you no longer want to display application help in a pane for your current program, you can simply remove it.

  1. Select the Close icon in the right-hand corner of the application help pane.

  2. Confirm that you want to delete the pane.