Program: WIP Inspection

This program lets you inspect and maintain inspection references for made-in parent part items requiring inspection before actually accepting them into stock.

Once inspected, items can be accepted into stock, scrapped or returned for rework.

Exploring

Where the inspected item comes from a sub-job, you can choose whether the accepted quantity is issued to the master job, reserved for the master job, or received into inventory as available stock.

Things you can do in this program include:

  • Inspect made-in items received into inspection from a job.

  • Accept inspected items into stock, scrap them, or return them for rework.

  • Choose how output from a sub-job is handled when you accept it into stock.

This program can't be run standalone and is accessed from the following program(s):

  • WIP Inspection Maintenance

    From the Post function.

A job to which one or more sub-jobs are linked, and which receives their output.

A job linked to a master job, producing an item the master job consumes.

Sub job handling refer to the choice made at receipt of whether sub-job output is issued to the master job, reserved for it, or received into inventory as available stock.

Starting

To use the Sub job handling options when receipting a sub-job, the following setup options must be configured:

Setup Options > Configuration > Manufacturing > Work in Progress

This reserves stock for material allocations for confirmed jobs. Quantities are reserved at the time of confirming created jobs. The quantity reserved for allocations is taken into account in the various modules when calculating quantities available and quantities allocated.

Setup Options > Preferences > Manufacturing > Work in Progress

Choose whether you want to reserve lots for material allocations when confirming a job.

This captures lots only when the materials are issued to the job.

This loads the WIP Reserve Lots & Serials Maintenance program for each lot traceable component when the job is confirmed.

This prompts the operator once only to reserve lots for material allocations upon job confirmation.

This lets you choose whether you want to reserve serials for material allocations when confirming a job.

This captures serial numbers only when the materials are issued to the job.

This loads the WIP Reserve Lots & Serials Maintenance program for each serialized component when the job is confirmed.

This prompts the operator once only to reserve serials for material allocations upon job confirmation.

You restrict operator access to activities within a program using the Operator Maintenance program.

You can restrict access to the eSignature transactions within a program at operator, group, role or company level (configured using the Electronic Signature Configuration Setup program).

Electronic Signatures provide security access, transaction logging and event triggering that gives you greater control over your system changes.

You can restrict operator access to functions within a program using passwords (configured using the Password Definition program).

When defined, the password must be entered before you can access the function.

The following configuration options in Syspro may affect processing within this program or feature, including whether certain fields and options are accessible.

The Setup Options program lets you configure how Syspro behaves across all modules. These settings can affect processing within this program.

Setup Options > Configuration > Manufacturing > Work in Progress

  • Reserve stock for confirmed jobs

Setup Options > Preferences > Manufacturing > Work in Progress

  • Reserve lots for allocations
  • Reserve serials for allocations

  • Made-in items can only be received into inspection if:

    • The setup option Work in Progress inspection required (Setup Options > Configuration > Manufacturing > Work in Progress) is enabled.

    • The item is made-in stocked item.

    • The item is set to be either traceable (with inspection or with sample required) or is set to inspection required.

  • Non-stocked items, even if set as being traceable (Non-stocked Codes), cannot be receipted into inspection.

  • You cannot Scrap, Rework or Accept items into stock if the Inventory Control and Work in Progress modules are not in the same month and year.

  • The Sub job handling options are only available where the item being accepted comes from a sub-job linked to a master job.

  • The Sub job handling options are not available for co-products or notional parts.

  • Selecting to accept into an alternate warehouse, or as an alternate stock code, sets sub-job handling to Receive into stock and disables it.

  • The Sub job handling selection applies to the transaction being posted, not to the inspection reference. Where a reference is accepted in several transactions, each one can be handled differently.

  • For a catch weight item on a job created in the manufacturing unit of measure, you enter each quantity (counted, inspected, scrapped, reworked and accepted) in both the manufacturing and the stocking unit of measure. Each stock quantity is checked against the stock quantity manufactured (the Stock quantity entered when the job was receipted in the Job Receipts program) and can't exceed it.

Solving

In Purchase Order Inspection (Program List > Purchase Orders > Purchase Order Processing), all quantity processing is done in the stocking unit of measure.

In WIP Inspection, quantity processing is also done in the stocking unit of measure, but you enter the quantity in the manufacturing unit of measure as well. Each inspection action has its own stock quantity field:

  • Stock quantity counted

  • Stock quantity inspected

  • Stock quantity scrapped

  • Stock quantity reworked

  • Stock quantity accepted

Each is validated against the stock quantity manufactured, which it can't exceed.

The Stock Receipt Quantity field is in the Receipt section of the Purchase Order Receipt pane, and in the Receipt details section of the Receipt into Inspection pane, of the Purchase Order Receipts program (Program List > Purchase Orders > Purchase Order Processing)

The field is enabled only when both of these conditions are met:

  • The stock code is a catch weight item.

  • The purchase order line was captured in the alternate unit of measure.

  • The job was created in the manufacturing unit of measure. This can be manufacturing, alternate or other unit of measure.

Otherwise the field shows the expected stock receipt quantity and you can't change it.

The same rule applies to these fields, with a different second condition:

  • Stock quantity in the Job Receipts program (Program List > Work in Progress > Job Postings), and the Stock quantity counted fields in the WIP Inspection program. The job was created in the manufacturing unit of measure.

  • Stock quantity on a specific issue in the Job Issues program (Program List > Work in Progress > Job Postings). The job material allocation was added in the manufacturing unit of measure.

The Purchase Order Receipts (Program List > Purchase Orders > Purchase Order Processing) and WIP Job Receipts Import programs (Program List > Administration > Import) also have a Stock Receipt Quantity column. It isn't disabled, but the value is ignored when the conditions aren't met.

 

Using

  • Columns in a listview are sometimes hidden by default. You can reinstate them using the Field Chooser option from the context-sensitive menu (displayed by right-clicking a header column header in the listview). Select and drag the required column to a position in the listview header.

  • Fields on a pane are sometimes removed by default. You can reinstate them using the Field Selector option from the context-sensitive menu (displayed by right-clicking any field in the pane). Select and drag the required fields onto the pane.

    The captions for fields are also sometimes hidden. You can select the Show Captions option from the context-sensitive menu to see a list of them. Click on the relevant caption to reinstate it to the form.

    If the Show Captions option is grayed out, it means no captions are hidden for that form.

  • Press Ctrl+F1 within a listview or form to view a complete list of functions available.

The following are possible status codes for a QM inspection used within the Quality Management:

Status Description

R - Not started

When a job is moved into inspection, the status of the QMS inspection is displayed as R - Not started as the count transaction must first be performed.

Y - In progress

This status is applied once the count transaction has been completed.

C - Complete

This status is displayed once all the sample tests and the QMS inspection have been completed.

N - Not required

This status code is displayed when a stock code is selected that requires inspection, and the QM inspection required option at the Tracking pane within the Stock Code Maintenance program is not enabled (i.e. the inspection will not be done using the Quality Management module).

{blank} - Not required

This status code is displayed when the Quality Management module is not installed.

For purchase order inspections, the inspection statuses are saved within the InvInspect table and displayed at the Inspection status field of the Purchase Order Inspection program.

For Work in Progress inspections, the inspection statuses are saved within the WipInspect table and displayed at the QMS inspection status field of the WIP Inspection program.

Referencing

Field Description

WIP Inspection reference

Enter the WIP inspection reference number that you want to maintain.

Change

Select Bin Location to make changes to the bin location.

Change the bin in which the goods are physically located while they are in inspection.

The Bin Location program will open.

This option is enabled if you have access to the WIP Change bin during inspection eSignature.

The Bin Location program under the Change menu will open.

This saves the details you entered or changed.

Field Description
Change bin location  
Bin location Change the bin in which the goods are physically located while they are in inspection.

These options are disabled if you navigated to the WIP Inspection program from the WIP Query or Inventory Query programs.

Field Description
Inspection details  
WIP inspection reference This indicates the inspection reference number you are currently maintaining.
Job This indicates the WIP job for the inspection reference.
Job description This indicates the description defined against the job (Job Entry).
Stock code This indicates the stock code for the inspection reference.
Stock code description This indicates the description of the stock item.
WIP branch This indicates the WIP branch saved against the WIP inspection reference.
Rev

This indicates the revision for the stock item, if the stock item is defined as ECC controlled.

The wording for this field defaults to Rev/Rel, but is replaced by whatever wording you have assigned to these user-defined fields (Bill of Materials Setup).
Rel

This indicates the release for the stock item, if the stock item is defined as ECC controlled.

The wording for this field defaults to Rev/Rel, but is replaced by whatever wording you have assigned to these user-defined fields (Bill of Materials Setup).
Co-product line

This indicates the line number allocated to the co-product being inspected. Co-product lines are added by the system when using the BOM Co-Product Maintenance program to attach co-products to notional parts.

The Sub job handling options on the Accept Details pane are not available where the inspection reference relates to a co-product.
Warehouse This indicates the warehouse for the stock code.
Warehouse description This indicates the description of the warehouse.
Lot This indicates the lot for the stock code, if the stock code is defined as lot traceable.
Lot numbers

Select the Edit hyperlink to add multiple lots being received into stock using the Lot Bin Capture program.

This hyperlink is not available if:

  • you are processing a negative receipt

  • you have enabled automatic numbering for lots

  • you are using inspection and have enabled the Capture lots at end of WIP inspection option (Work in Progress Setup)

  • you have already selected the lots

  • the item is serialized

If multiple bins are in use, the bin must be entered before selecting the hyperlink.

If values are entered in the expiry date and concession fields, these will be used as default values when adding multiple lots.
Expiry date

This indicates the current expiry date for the lot.

This is calculated as the shelf life period defined against the stock item (Stock Code Maintenance) to the current date.

If the lot already exists on file and has an expiry date greater than zero, then that date is displayed.

Additional lot dates are displayed if they were captured when received into inspection.

These dates can only be maintained if the Capture lots at end of WIP inspection setup option is enabled.
Transaction date

Select this to indicate the date you want to set against the transactions processed during the current run of the program.

The transaction date is used as the journal start date and the inventory movement date.

When the transaction extends over two days (e.g. the processing of the transaction begins before midnight and ends after midnight) then the actual date of posting is used instead of the date on which the program was loaded. In this example, the date after midnight is used as the transaction date.

Although a number of programs provide the facility to change the date to use for the transaction, we recommend that you exercise caution when setting the transaction date.

  • If you change the transaction date manually, then the entered date is used regardless of the actual date on which the transaction is posted.

    However, regardless of the date you enter, the transaction is posted to the General Ledger period that matches the period of the module at the time the transaction is posted (i.e. posting to the General Ledger is period-driven, not date-driven).

  • Reports are date-driven, so changes to the transaction date can affect the information included in a report.

The transaction date defaults to the current system date when the Set accounting date to system date option is enabled (Operators).
Post

Select this to post the transaction.

Refer to the Count, Inspect, Scrap details, Rework details and Accept Details sections for more details on this function for each of these transactions.

If the Inspection Engine within in Quality Management module is used and the Sample basis is defined as Sample quantity, then the Inspection Level Select program will be launched where you can select the inspection level.

The sample basis for the inspection test is defined using the Inspection Level Review program.

  • If the Inventory demand review during receipts option is enabled (Work in Progress Setup) and you post a receipt for a confirmed job that is not already associated to a sales order or job, then a notification window is displayed that lets you open the Inventory Demand Review program to review current demand for the item.

    The Inventory Demand Review helps you identify incoming materials as having immediate demand, either as an open allocation on a job or as a back-ordered item on a sales order and easily review your demand upon receiving a supply.

    Demand is shown for the receipting warehouse and you can select which demand you want to satisfy (i.e. allocating stock to jobs and/or sales orders).

    Sales order quantities can be moved to ship or reserved (depending on whether you enabled the Reserving stock required option (Sales Orders Setup).

    Job quantities can be issued to the job or reserved (depending on whether you are allowing Inventory demand review during receipts (Work in Progress Setup).

    • The item being receipted must exist as an allocation on another job or sales order line that has not being issued or shipped (i.e. otherwise there will be no demand for item being receipted).

  • Catch weight items are excluded from the Inventory Demand Review program
Count

Select this to enter the number of stock items that have been counted.

This function is only enabled when the Quality Management module is used, i.e. when the QM inspection required option against the stock code is enabled (Stock Code Maintenance).
Inspect

Select this to receive the made-in stock item into an inspection file.

This function is disabled once the Quantity inspected equals the Quantity manufactured.
Scrap

Select this to scrap inspected quantities.
Rework

Select this to allocate inspected quantities back to the original job or to a new job to be reworked.

When you issue an item back to the job for rework, the quantity manufactured is not reduced. The item is treated as a specific issue of the parent part back to the job.

When you rework a quantity against the same job in SYSPRO:

  • The parent is issued back to the job for the rework quantity in the form of an allocation and hence the manufactured quantity is not reversed.

    When you receipt the rework quantity back into inspection, the quantity manufactured is increased by the rework quantity.

    The rework quantity on the Inspection table is not removed from the inspection reference (to maintain an audit trail).

    You have to generate a new inspection reference for the rework quantity manufactured again.

  • When an item that was in inspection is sent back to the job for rework, the process creates an issue of the entire parent item back to the job. So, in effect, the materials and operations of the parent item are issued again as part of the parent allocation to the reworked job. The material costs to date are therefore increased by the parent rework allocation and hence, the actual WIP costs allocated to the job will appear to be duplicated.

    The completed item in inspection is now regarded as a physical item and is no longer classified as materials and operations. The full cost of the parent item appears under Material Transactions on the WIP Query screen.

  • The WIP value remains the same as the original item, because the cost was moved from Work in Progress to Inspection and that same cost is now moved back to Work in Progress. The Work in Progress value only changes if further materials or operations are allocated to the rework job.

    When receipting the job, the item is receipted at the Work in Progress value.
Accept

Select this to receive inspected items into stock.

This pane is displayed when you select the Count function when counting the number of items received into stock.

Field Description

Count details

 

Uom

This indicates the unit of measure of the stock code you are counting.

Quantity counted

This lets you enter the number of items you have counted.
Stock quantity counted

Enter the actual quantity counted in the stocking unit of measure.

This field is only enabled when the stock code is defined as a catch weight item and the job was created in the manufacturing unit of measure (the manufacturing, alternate or other unit of measure). Otherwise it displays the expected stock quantity (the Quantity counted converted to the stocking unit of measure) and can't be changed.

 

Count complete

Select this to confirm that the count has been completed.

This pane is displayed when you select the Inspect function to receive the made-in stock item into an inspection file.

Select this to add the quantity you entered into inspection and to create a transaction for the quantity inspected.

The quantity entered is added to the quantity already inspected.

Field Description
Inspection details  
Uom This indicates the unit of measure for the quantity.
Quantity inspected

Enter the quantity of the stock item you want to receive into inspection.

The total quantity inspected cannot be greater than the quantity manufactured.

If you enter a negative quantity, then the negative quantity is deducted from the quantity already in inspection. The total quantity in inspection cannot be less than zero.
Stock quantity counted

Enter the actual quantity counted in the stocking unit of measure.

This field is only enabled when the stock code is defined as a catch weight item and the job was created in the manufacturing unit of measure (the manufacturing, alternate or other unit of measure). Otherwise it displays the expected stock quantity (the Quantity inspected converted to the stocking unit of measure) and can't be changed.

The stock quantity isn't checked against the conversion factor, because the actual weight of a catch weight item often differs from the converted quantity. The total stock quantity inspected can't exceed the stock quantity manufactured.
Document Enter a document number for the inspection.
Inspection complete

This field is automatically selected when the Quantity inspected equals the Quantity manufactured.

You cannot change the Inspected quantity once the Inspection complete field is selected.

This pane is displayed when you use the Scrap function to scrap inspected quantities.

If a password is defined for WIP Maintain scrap inspection quantity (Password Definition) then you need to enter the correct password before you can use the Scrap function.

Select this to scrap the item and to add the quantity you entered to the quantity already scrapped.

A transaction is created for the quantity scrapped.

If Inventory is linked to the General Ledger (General Ledger Integration) then the following journal is created:

  • Debit Ledger Code entered against the scrap transaction (above)
  • Credit WIP inspection account (General Ledger Integration)

Additionally, the quantity in inspection (against the warehouse) is reduced by the quantity scrapped and the value in inspection is reduced by the transaction value.

If you selected the option: Print scrap document (above) and the setup option: WIP inspection document selection is set to On line and batch (Work in Progress Setup) then the WIP Inspection Document Print program is automatically run, enabling you to print the document.

Field Description
Scrap details  
Uom This indicates the unit of measure for the quantity.
Quantity scrapped

Enter the quantity of the stock item you want to scrap.

This quantity cannot be negative.

The total quantity to be scrapped cannot exceed the manufactured quantity less the sum of the quantities already scrapped, accepted and sent for rework.
Stock quantity scrapped This indicates the stock quantity to be srapped.
Stock quantity counted

Enter the actual quantity counted in the stocking unit of measure.

This field is only enabled when the stock code is defined as a catch weight item and the job was created in the manufacturing unit of measure (the manufacturing, alternate or other unit of measure). Otherwise it displays the expected stock quantity (the Quantity scapped converted to the stocking unit of measure) and can't be changed.

The stock quantity isn't checked against the conversion factor, because the actual weight of a catch weight item often differs from the converted quantity. The total stock quantity scrapped can't exceed the stock quantity manufactured.
Document Enter a document number for the scrapping.
Scrap reason

Indicate the reason for scrapping the item(s).

WIP Scrap Reason codes are maintained using the Scrap Reasons program.
Scrap code description

This indicates the description defined against the scrap reason code (Scrap Reasons).
Narration Enter a narration, if required. This text can be printed on inspection documents.
Ledger code

This defaults to the ledger code defined for Issues against the warehouse for the stock item (see Inventory Ledger Interface).

The ledger code must exist and cannot be on hold (GL Structure Definition).
Ledger code description

This indicates the description defined against the General Ledger code.
Serial Numbers

Select this to use the WIP Serial Entry for WIP Inspection program to specify the serial numbers to scrap.

For a catch weight item on a job created in the manufacturing unit of measure, the stock quantity scrapped is the total quantity you allocate to serial numbers.

This function is only enabled if all of the following apply:

  • the item you are scrapping is defined as serialized
  • serials numbers are captured during receipt (Stock Codes)
  • serial numbers were captured at the time of receipting the item into inspection (i.e. the option: Capture serials at end of WIP inspection is not selected Work in Progress Setup)

The quantity in inspection for the serial number is reduced and the quantity scrapped is increased in the WIP inspection serial file.

The serial number's status is set to Scrap if the resulting quantity in inspection is zero after you process the scrap transaction.

Only serial numbers in inspection can be selected.

When you reverse scrap a serial, you can only use the same serial number that was previously scrapped.
Print scrap note document

Select this to use the WIP Inspection Document Print program to print an on-line scrap note document.

This only applies if the setup option: WIP inspection document selection is set to On line and batch (Work in Progress Setup).

This pane is displayed when you use the Rework function to allocate inspected quantities back to the original job or to a new job to be reworked.

Select this to send the item(s) to be reworked and to add the quantity you entered to the quantity already sent for rework.

The quantity in inspection (against the warehouse) is reduced by the quantity sent for rework and the value in inspection is reduced by the transaction value. In addition, if you selected to create a new rework job, then the On order quantity is also increased.

If the Work in Progress module is linked to the General Ledger (General Ledger Integration) then the following journal entry is created:

  • Debit to the ledger code entered against the rework transaction (above)
  • Credit to WIP inspection account (General Ledger Integration) for the issue of the parent item
Field Description
Rework details  
Uom This indicates the unit of measure for the quantity.
Quantity reworked

Enter the quantity of the stock item you want to send for rework.

The total quantity to be reworked cannot exceed the manufactured quantity less the sum of the quantities already sent for rework, scrapped and accepted.

The quantity cannot be negative.
Stock quantity reworked

Enter the actual quantity sent for rework in the stocking unit of measure.

This field is only enabled when the stock code is defined as a catch weight item and the job was created in the manufacturing unit of measure (the manufacturing, alternate or other unit of measure). Otherwise it displays the expected stock quantity (the Quantity reworked converted to the stocking unit of measure) and can't be changed.

The stock quantity isn't checked against the conversion factor, because the actual weight of catch weight item often differs from the converted quantity. The total stock quantity reworked can't exceed the stock quantity manufactured.
Document Enter a document number for the rework.
Narration Optionally enter a narration.
Job information  
Job method Indicate whether you want to return the items back to their original job or to create a new job for the rework.
Issue back to job

Select this to return the item(s) back to the original job to be reworked.

If you select this, then an allocation is created for the parent part against the existing job. The quantity entered is issued to the job, together with the bin, lot and serial information if these were captured at the time the items were receipted into inspection. In addition, the job is marked as incomplete irrespective of whether it was previously marked as complete.

The cost of the item(s) being reworked is added to the material cost of the job.

If the original job has been purged (see WIP Period End) then this option is not available.

If a password is defined for the activity: WIP Posting to a completed job (Password Definition), and the job is marked as complete (Job Receipts) then you are prompted to enter the password.
Create new rework job

Select this to create a new job for reworking the item(s).

If you select this, then a new job is created for the parent part, with an allocation for the parent part. The quantity entered is issued to the job, together with the bin, lot and serial information if these were captured at the time the items were receipted into inspection.

The information required to create the new job is taken from the WIP inspection reference. If the option: Alternate routings is enabled (Bill of Materials Setup) then the route from the original job is used. However, if the original job has been purged (see WIP Period End) then Route 0 is used.

If the original job was linked to a sales order or a master job, then these links are automatically created for the new job.

If the Job numbering method is set to Manual (Set Key Information) then you are prompted to enter a job number.
Rework job

If you selected to issue the item(s) back to the job, then this field displays the job number to which the item(s) will be sent for rework.

If you selected to create a new rework job, and the Job numbering method is defined as Manual (Set Key Information) then you use this field to enter the new job number to create.
WIP ledger code

The default ledger code depends on the integration level of Work in Progress to the General Ledger, which is specified at the Apply integration level at setup option:

  • If the integration is defined at WIP branch level, the WIP control account defined against the branch in the WIP Branch Maintenance program is displayed.

  • If the integration is defined at Job classification level, the WIP control account defined against the job classification in the Job Classification program is displayed.

  • If the integration is defined at Company level, the ledger account defined in one of the following areas is used (in this order):

    • The WIP GL accounts defined against the default warehouse (in the Warehouse Maintenance program) for the operator.

    • The WIP ledger code defined at the Preferences settings of the Job Entry program.

    • The WIP ledger control account defined against the stock code in the Stock Code Maintenance program.

    • The WIP ledger code defined against the warehouse in the Warehouse Maintenance program.

    If none of these are defined, then the field defaults to the control account specified at company level that is defined at the Work in progress setup option at the General ledger control accounts section.

The ledger code must exist and cannot be on hold (General Ledger Codes).
Ledger code description

This indicates the description defined against the General Ledger code.
Serial Numbers

Select this to use the WIP Serial Entry for WIP Inspection program to specify the serial numbers to rework.

For a catch weight item on a job created in the manufacturing unit of measure, the stock quantity reworked is the total quantity you allocate to serial numbers.

This function is only enabled if all of the following apply:

  • the item you are sending for rework is defined as serialized
  • serials numbers are captured during receipt
  • serial numbers were captured at the time of receipting the item into inspection (i.e. the option: Capture serials at end of WIP inspection is not selected - Work in Progress Setup)

The quantity in inspection for the serial number is reduced and the quantity reworked is increased in the WIP inspection serial file.

The serial number's status is set to Rework if the resulting quantity in inspection is zero after you process the rework transaction.

Only serial numbers in inspection can be selected.

This pane is displayed when you use the Accept function to receive inspected items into stock.

Select this accept the item(s) into stock and to add the quantity you entered to the quantity already accepted into stock.

The quantity in inspection (against the warehouse) is reduced by the quantity accepted and the value in inspection is reduced by the transaction value. In addition, the quantity on hand against the stock item is increased by the quantity accepted.

For a catch weight item on a job created in the manufacturing unit of measure, the quantity on hand is increased by the stock quantity accepted.

An inventory movement is created for the receipt of the item(s) into stock.

The aged inventory valuation is updated if the setup option: Aged inventory valuation required is selected (Inventory Setup).

If the stock item is defined as a MPS item and a build schedule exists for the item, then the build schedule is updated with the quantity accepted.

The warehouse cost is updated (according to the Costing method selected - see Inventory Setup or Inventory Warehouses for Stock Codes if costing is per warehouse) using the cost entered at the time the job was receipted into inspection using the Job Receipts program. If your costing method is set to Last cost and the cost has changed, then a cost change journal is created. If your costing method is set to LIFO or FIFO, then the FIFO/LIFO buckets are updated and a FIFO/LIFO journal is created. For LIFO costing, a new LIFO bucket is created. If your costing method is set to Average, then journals for rounding errors are created if applicable.

If the stock item accepted is from a sub-job, then the Sub job handling option determines what happens to the quantity accepted. Where the option is set to Issue to master, the quantity is issued to the master job. Where it is set to Reserve only or Receive into stock, the sub-job is detached from the master job and the quantity is received into the warehouse.

Selecting to accept the item into an alternate warehouse, or as an alternate stock code, sets the option to Receive into stock.

Where the quantity is issued to the master job, the master job is set to Complete, and a password is defined for the activity WIP Posting to completed job, then you are prompted to enter the applicable password.

If activity based costing is required for the stock item, then the analysis and ABC journal records are created.

If the setup option: Document selections is set to On line and batch for Receipts (Inventory Setup) then the Inventory Document Print program is automatically run, enabling you to print a stock receipt document.

If the job is linked to a sales order and you have not selected the options: Accept into an alternate warehouse or Accept as an alternate stock code (above), then the back order quantity for the sales order line is updated according to the quantity accepted. Additionally, if the setup option: Apply check when quantity moved to ship is selected (Sales Orders Setup) then credit checking is performed before the sales order is updated. If the credit check fails and the option: Exclude lines that fail credit check is enabled (Sales Orders Setup) then the sales order line is not updated. If the credit check fails and this option is not selected, then the order is updated, but is placed in a status of suspense.

The WIP Track Lots and Serials program (enabling you to link the lots and serial numbers of component parts to the parent part) is called if:

  • you enabled the options: Component to parent lot tracking and/or Component to parent serial tracking (Work in Progress Setup) and
  • the components and the parent part are defined as serialized and/or lot traceable and
  • you selected the option: Capture serials at end of WIP inspection and/or Capture lots at end of WIP inspection (Work in Progress Setup).

If Inventory is linked to the General Ledger (General Ledger Integration) then the following journal is created:

  • Debit to the Warehouse control account (Warehouses)
  • Credit to Ledger Code entered against the Accept transaction (above)

If defined and applicable, the following Event Management events (see Event Management) are triggered when items are accepted into stock from inspection:

  • Allocation exceeds quantity on hand (Inventory events)
  • Allocation + minimum exceeds on hand (Inventory events)
  • Stock above maximum (Inventory events)
  • Job receipted into stock (WIP events)
Field Description
Accept details  
Uom This indicates the unit of measure for the quantity.
Quantity accepted

Enter the quantity of the stock item you want to receive into stock.

The total quantity accepted cannot exceed the manufactured quantity less the sum of the quantities already accepted into stock, sent for rework and scrapped.

The quantity cannot be negative.
Stock quantity accepted

Enter the actual quantity accepted into stock in the stocking unit of measure.

This field is only enabled when the stock code is defined as a catch weight item and the job was created in the manufacturing unit of measure (the manufacturing, alternate or other unit of measure). Otherwise it displays the expected stock quantity (the Quantity accepted converted to the stocking unit of measure) and can't be changed.

The stock quantity isn't checked against the conversion factor, because the actual weight of a catch weight item often differs from the converted quantity. The total stock quantity accepted can't exceed teh stock quantity manufactured.

For example:
A catch weight item is stocked in kg and manufactured in BOX, with a Manufacturing uom factor of 20. You accept 1 BOX that weighs 19 kg. You enter 1 in the Quantity Accepted field and in the Stock quantity accepted field, and 19 kg is accepted into stock instead of the expected 20 kg.
Concession

Enter a concession reference associated with the specific Lot, if applicable.

A concession is usually indicates that although the item deviates from the original specification, it is still acceptable to and fit for its purpose.
Notation Enter a notation, if required. The notation is printed on the Inventory Journal Report.
Ledger code

The default ledger code depends on the integration level of Work in Progress to the General Ledger, which is specified at the Apply integration level at setup option (Setup Options > General Ledger Integration > General Ledger Codes).

  • If the integration is defined at WIP branch level, the WIP inspection ledger account defined against the branch is displayed (WIP Branch Maintenance).

  • If the integration is defined at Job classification level, the WIP inspection ledger account defined against the job classification is displayed (Job Classification).

  • If the integration is defined at Company level, the WIP inspection ledger account defined against the against the warehouse (Browse on Warehouses) is displayed. If this is not defined, then the field defaults to the WIP inspection control account defined at company level (General Ledger Integration).

You can only change the ledger code if the setup option: Request ledger code at transactions is enabled (Inventory Setup).

The ledger code must exist and cannot be on hold (GL Structure Definition).
Lot

This indicates the lot number to which the item(s) must be allocated.

This is only enabled for a lot traceable stock code.

You must enter the required lot number if the option: Capture lots at end of WIP inspection is enabled (Work in Progress Setup) and lot numbering is not set to Automatic (Set Key Information).

The job number is displayed as the default lot number if the setup option: Lot is equal to job is selected (Set Key Information).

This field is disabled when the Automatic lot numbering option is enabled (Set Key Information). The generated lot number is displayed when you select the Post function, providing the preference: Give information about generated lot is selected (WIP Inspection Maintenance).

You can re-use the same lot number for different stock codes when the option: Use same lot to be used on multiple stock codes (Lot Traceability Setup) is enabled.

If you used the WIP Reserve Lots & Serials Maintenance program to reserve lots, then this field defaults to the reserved lot. You can receipt the finished item into a different lot.

See Activity considerations in Notes and warnings.
Lot numbers

Select the Edit hyperlink to add multiple lots being received into stock using the Lot Bin Capture program.

This hyperlink is not available if:

  • you are processing a negative receipt

  • you have enabled automatic numbering for lots

  • if you are using inspection and the Capture lots at end of WIP inspection option is enabled (Work in Progress Setup)

  • you have already selected the lots

If multiple bins are in use, the bin must be entered before selecting the hyperlink.

If values are entered in the expiry date and concession fields, these will be used as default values when adding multiple lots.

For a catch weight item on a job created in the manufacturing unit of measure, the stock quantity accepted is the total quantity you allocate to lots and bins.
Expiry date

This indicates the current expiry date for the lot.

If the lot already exists on file and has an expiry date greater than zero, then that date is displayed.

You can change the expiry date providing the lot does not already exist in the Lot Detail file and you are not capturing lots at the end of WIP inspection (Work in Progress Setup). If the expiry date is changed here, then it is only applied when accepting the item into stock.
Sub job handling

Indicates how the accepted quantity must be handled where the item comes from a sub-job.

The quantity accepted is issued to the master job. This is the default option

The quantity accepted is placed in the warehouse and reserved for the master job, so that it is visible in inventory but not available to other demand.

The quantity accepted is placed in the warehouse as available inventory, with no reservation.

  • This is only enabled where the item being accepted comes from a sub-job linked to a master job.

  • This is disabled if you do not hold the WIP Access to Sub-Job Handling activity.

  • This is disabled where the inspection reference relates to a co-product.

  • This is set to Receive into stock and disabled where you have selected to accept the item into an alternative warehouse or as an alternate stock code, because in those cases the item is not issued to the master job.

  • The selection applies to this transaction. Where an inspection reference is accepted in several transactions, each one can be handled differently.
Serial Numbers

Select this to use the WIP Serial Entry for WIP Inspection program to specify the serial numbers to accept.

For a catch weight item on a job created in the manufacturing unit of measure, the stock quantity accepted is that the total quantity you allocate to serial numbers.

This function is only enabled if the item you are accepting is defined as serialized and serial numbers are captured during receipt.

If the setup option: Capture serials at end of WIP inspection is enabled (Work in Progress Setup) then only serial numbers not already in inspection can be entered. If the parent stock code is defined as batch serialized, then the accepted quantity can be added to an existing serial number if the setup option: Allow multiple batch serial receipts is enabled (Inventory Setup). If the option: Same serial to be used for multiple stock codes is not selected then you cannot enter a serial number that already exists against another stock code.

If serial numbers were entered at the time of receipting the job into inspection (i.e. the setup option: Capture serials at end of WIP inspection is not selected (Work in Progress Setup) then you can only select serial numbers already in inspection.

If you used the WIP Reserve Lots & Serials Maintenance program to reserve serials, then the item is assigned the reserved serial numbers when receipting them into stock.

See Activity considerations in Notes and warnings.
Alternate warehouse  
Accept into an alternate warehouse

If the item you are receipting comes from a sub-job and you select to receipt the item into an alternate warehouse, then the item is not issued to the master job.

If the item you are receipting is linked to a sales order, then the sales order line is not updated.

If you select this option, then the quantity in inspection against the original warehouse is reduced by the quantity accepted and the value in inspection is reduced by the transaction value. The quantity on hand in the alternate warehouse is increased by the quantity accepted.

If your Costing method is set to Standard (Inventory Setup or Inventory Warehouses for Stock Codes> if costing per warehouse is selected), and the standard cost in the alternate warehouse differs from the standard cost in the original warehouse, then the difference is posted to the warehouse variance account defined against the alternate warehouse (see Browse on Warehouses).

If the cost exceeds the acceptable cost variance percentage defined against the option: Acceptable cost variance percentage (Inventory Setup) and a password is defined against the activity: Inventory override on inventory cost variance (Password Definition), then the password must be entered before the item can be accepted into the alternate warehouse.

If the stock item is defined as a MPS item and a build schedule exists for the item, then the build schedule for the item and alternate warehouse combination is updated with the quantity accepted.
Warehouse

Enter the existing warehouse into which the stock item must be receipted.

The stock item must be stocked in the warehouse you select (see Inventory Warehouses for Stock Codes) and you must have access to the warehouse (Operators - Security tab - Warehouses).
Alternate bin location  
Accept into an alternate bin location This option is enabled if you are using Multiple bins (Inventory Setup).
Bin location Indicate the bin location into which the item must be placed in stock (see Inventory Browse on Bins.
Alternate stock code  
Accept as an alternate stock code

Select this to accept the item into stock as an alternate (different) stock code. Alternate stock codes are maintained using the Inventory Alternate Stock Codes program.

If you reserved serials for the parent item, then you can process the receipt to the alternate stock code using the serials reserved from the original stock code. The Reserved Serials are updated against the original stock code and the stock on hand is reflected against the alternate stock code's serials. Note that this only applies if the option: Use same serial for multiple stock codes is selected (Inventory Setup). If this option is not selected then you will not be able to receipt reserved serials into an alternate stock code from inspection.

If the setup option: Capture lots at end of WIP inspection is not selected (Work in Progress Setup) then the Lot traceability option defined against the alternate stock item must match that defined against the original stock item.

If the item you are receipting comes from a sub-job and you select to receipt the item into as an alternate stock item, then the item is not issued to the master job.

If the item you are receipting is linked to a sales order, then the sales order line is not updated.

Alternate stock codes defined as ECC controlled, are receipted into stock at the current revision/release.

If you select this option then the quantity in inspection against the original warehouse and original stock code is reduced by the quantity accepted and the value in inspection is reduced by the transaction value. The quantity on hand for the alternate stock code is increased by the quantity accepted.

If the alternate stock item is defined as a MPS item and a build schedule exists for the alternate stock item, then the build schedule for the alternate stock item is updated with the quantity accepted.

If your Costing method is set to Standard (Inventory Setup or Inventory Warehouses for Stock Codes, if costing by warehouse is enabled) and the standard cost of the alternate stock item differs from the standard cost in the original stock item, then the difference is posted to the warehouse variance account defined for the warehouse against the inspection reference or against the alternate warehouse if the option: Accept into alternate warehouse is also selected (see Browse on Warehouses).

If the cost exceeds the acceptable cost variance percentage defined against the setup option: Acceptable cost variancepercentage (Inventory Setup) and a password is defined against the activity: Inventory override on inventory cost variance (Password Definition) then the password must be entered before the item can be accepted as an alternate stock code.

This option is only enabled under one of the following conditions:

  • The Lot traceability option against the stock item is set to Inspection required
  • The Lot traceability option against the stock item is set to Traceable and the setup option: Use same lot on multiple stock codes is selected (Lot Traceability Setup)
  • The Serial tracking method against the stock item is set to Manual or Batch and the setup option: Capture serials at end of WIP inspection is selected (Work in Progress Setup)

If the item is lot traceable and you are not allowed to use the same lot number for multiple stock codes and you have already entered the lot number at time of job receipt then WIP Inspection will not allow you to receipt an item as an alternate stock code. This is because the lot is already associated with the primary stock code.

Stock code

Enter the alternate stock code to use. The alternate stock code must exist and be stocked in either the warehouse against the inspection reference or in the alternate warehouse (if you selected the option: Accept into alternate warehouse (above)).

If actual costing is enabled for lots and/or serials (Inventory Setup) and standard costing is defined at warehouse or company level, then you can only use an alternate lot traceable or batch serialized stock code which has the same actual costing tracking method as the original stock code.

You can use the Select option to browse on available alternate stock codes using the Inventory Alternate Stock Codes program.

If a password is defined for the activity: WIP Accept into stock as alternate stock code (Password Definition), then the password must be entered before an alternate stock code can be specified.
Stock code description This indicates the description defined against the alternate stock code selected.
Automatic issue for receipted If the stock item accepted is from a sub-job, then the quantity accepted is issued to the master job (providing you have not selected to accept the item into an alternate warehouse or as an alternate stock code).
Job

This indicates the master job to which the stock item is issued when you accept the item into stock.
License plate number details  
Create new LPN Select this to create a new License Plate Number (LPN) when you post the receipt. When selected, the License plate number field is disabled because the system will generate the LPN during posting.
License plate number Indicate the existing LPN into which the receipt quantity must be placed.
Container Indicate the container that must be associated with the LPN created or used for the receipt.

The transactions for the current inspection reference are displayed in this listview.

Column Description
WIP inspection reference Indicates the inspection reference number.
Lot Indicates the lot for the stock item, if the stock item is defined as lot traceable.
Transaction Indicates the transactions processed for the item.
Quantity Indicates the quantity for the transactions processed for the item.
Concession Indicates the concession reference associated with the specific Lot, if applicable.
Document Indicates the document number for the inspection transaction.
Scrap code Indicates the reason code for scrapping the item(s). WIP Scrap Reason codes are maintained using the Scrap Reasons program.
Rework job If the item was issued back to the job for rework, then this indicates the job number to which the item(s) were sent for rework.
Alternate warehouse Indicates the alternate warehouse into which the item was accepted into stock from WIP inspection, if applicable.
Field Description

Inspection quantities

 
Manufactured Indicates the quantity receipted from the job using the Job Receipts program.

This quantity is not reduced when you issue an item back to the job for rework, but is increased by the number of items returned for rework. The reason is that the items have to be "re-manufactured."
Inspected Indicates the quantity received into inspection.

It is automatically updated with the quantity you post using the Inspect function.
Inspection complete This indicates whether the entire quantity against the inspection reference has been inspected and is automatically set when the quantity inspected equals the quantity manufactured.
Scrapped Indicates the quantity scrapped and is defined as zero when the item is first received into inspection.

It is automatically updated with the quantity you post using the Scrap function.
Rework Indicates the quantity sent for rework and is defined as zero when the item is first received into inspection.

It is automatically updated with the quantity you post using the Rework function
Accepted Indicates the quantity accepted into stock and is defined as zero when the item is first received into inspection.

It is automatically updated with the quantity you post using the Accept function.

You cannot process a transaction to accept the item(s) into stock if:

  • the option: Request ledger code at transactions is not enabled (Inventory Setup)

    and

  • a default General Ledger code for WIP Inspection is not defined against the Warehouse (Warehouses) or against the company (General Ledger Integration).

Quality management

This section contains information when the Inspection Engine of the Quality Management module is used, i.e. when the QM inspection required option against the stock code is enabled (Stock Code Maintenance).

QM inspection status

This indicates the current status of the quality inspection for the stock that is received.

Sample basis

This indicates the sample basis selected for the inspection test, which determines the number of items that must be tested.

Quantity to accept

This indicates the quantity that will be accepted when the inspection is done.

Quantity to reject

This indicates the quantity that didn't pass the inspection test.

Once the inspection is done you can decide if you want rework or scrap the rejected stock.

Quantity in quarantine

This indicates the stock quantity that was received and counted and is quarantined for inspection.
Column Description
Stock on hand Indicates the quantity of the item physically in the warehouse. This includes quantities on hold.
Stock available

The quantity available is the quantity on hand less the quantity allocated to sales orders for the item in the selected warehouse. The quantity allocated to sales orders is the order quantity and includes quantities on back order.

The quantity available includes stock on hold, stock in expired lots, stock locked by Engineering Change Orders and stock in bins that are on hold. The reason is that the quantity on hand (used in the calculation) is the quantity physically in the warehouse and includes quantities on hold.
In transit Indicates the outstanding non-immediate warehouse transfers shown against the target warehouse.
Allocated Indicates the quantity allocated to sales orders plus the quantity reserved for material allocations if the Reserve stock for confirmed jobs option is enabled (Work in Progress Setup).
On order Indicates the quantity of outstanding purchase orders, made-in jobs and supply chain transfers.
On back order Indicates the sales order back order quantity. This quantity excludes unallocated scheduled order back order quantities.
In inspection Indicates the quantity of purchased items awaiting inspection (i.e. receipted into inspection but not receipted into stock).