WIP Add an Operation

You use this program to add operation allocations to a job.

The WIP Job and Op Maintenance program can be used to maintain the details for an operation allocation.

Menu and Toolbar

Field	Description
Save	Select this add the operation to the job. Job amendment journals are created for labor allocations added when the Capture job amendment journals option is enabled (Work in Progress Setup).
Operation	Assign an operation number to the job. The number for the first operation defaults to the number you defined in the First operation number field (Work in Progress Setup). The default number for each operation added thereafter is allocated according to your entry at the Operation number increment field (Work in Progress Setup) but can be changed. When adding operations, existing operations are renumbered according to your selections at the Operation renumbering options (Work in Progress Setup). Your selection at the Operation renumbering option determines the conditions under which existing operations may be renumbered. For example: You set this option to: No renumbering after job confirmed. The job is confirmed and has an existing operation number 3. You cannot add another operation number 3 as this would require the operations to be renumbered.
Operation type	Internal Select this to add or maintain an internal operation. Subcontract Select this to add or maintain a subcontract operation.

Field

Description

Save

Select this add the operation to the job.

Job amendment journals are created for labor allocations added when the Capture job amendment journals option is enabled (Work in Progress Setup).

Operation

Assign an operation number to the job.

The number for the first operation defaults to the number you defined in the First operation number field (Work in Progress Setup). The default number for each operation added thereafter is allocated according to your entry at the Operation number increment field (Work in Progress Setup) but can be changed.

When adding operations, existing operations are renumbered according to your selections at the Operation renumbering options (Work in Progress Setup).

Your selection at the Operation renumbering option determines the conditions under which existing operations may be renumbered. For example: You set this option to: No renumbering after job confirmed. The job is confirmed and has an existing operation number 3. You cannot add another operation number 3 as this would require the operations to be renumbered.

Operation type

Internal Operation Details

Field	Description
General information
Operation	This indicates the operation number you entered.
Work center	Indicate the work center against which the operation must be performed. This entry must not be the same as any work centers that are defined against existing job nests.
Description	This indicates the work center description and is displayed for information purposes.
WIP branch	This indicates the WIP branch defined against the job, work center or operation. If the Work in Progress module is integrated to the General Ledger at WIP branch level (Setup Options > General Ledger Integration > General Ledger Codes), then the WIP branch defined against the work center or operation is displayed. You can only select WIP branches to which you have access.
Production bin	This lets you enter the bin, where the stock that is used in production, is held. This defaults to the production bin defined against the warehouse of the parent stock code.
Time unit of measure	This indicates the time unit of measure for the cost center (Browse on Cost Centers) defined against the work center.
Quantity unit of measure	This displays the stocking unit of measure defined against the parent item (Stock Codes) and indicates the unit of measure for the value in the Startup quantity field.
Maximum units	Indicate the maximum number of productive units available in the work center that can be used on the operation. This value is used in the calculation of capacity required and elapsed time.
Units description	This indicates the description for the units in the Maximum units field.
Set-up time	Indicate the time taken to prepare a specific machine, process or work center for use. No usable items are produced during the setup period. It forms part of the operation elapsed time.
Startup time	Indicate the time taken to gradually bring the specific machine, line or work center up to full production speed while producing usable product. It forms part of the operation elapsed time.
Startup quantity	Indicate the quantity of product manufactured during the start up period. This is deducted from the actual quantity to be manufactured when the run time is calculated.
Run time method	This indicates the run time calculation method defined against the work center (Work Centers).
Quantity	Enter the quantity of the item that can be manufactured in the time entered in the Time taken field below. This only applies when the Run time calculation method defined against the work center is Rate or Block (Work Centers).
Time taken	Enter the time taken to produce the specific quantity of the item entered in the Quantity field. This only applies when the Run time calculation method defined against the work center is Rate or Block (Work Centers).
Unit run time	Indicate the time taken to produce one unit during full speed production. It forms part of elapsed time. For Rate or Block Run time methods, the Unit run time is calculated according to the Quantity and Time taken values.
Teardown time	Indicate the time taken to close down the specific machine, line, or work center used in the operation after production is complete. It forms part of the elapsed time. Typically, no usable items are produced during the teardown period.
Wait time	Indicate the amount of time between the end of the current operation and the availability of the product to be moved to the next work center. This forms part of elapsed time. Wait time is not included in the calculation of capacity required or in the costing calculations.
Capacity required	This indicates the capacity required for the operation. You can only access this field if you selected to override the calculated capacity.
Capacity unit of measure	This indicates the unit of measure for the capacity as defined against the work center (Work Centers).
Hierarchy	Indicate the hierarchy to which the operation must be assigned. You can use the P&C Maintenance of Job Hierarchies program to maintain hierarchies for the job. This option is only enabled when you maintain operations for an hierarchical job.
Time required in days
Fixed elapsed time	Select this to indicate that the elapsed time of the operation must be manually entered as a fixed number of days.
Elapsed time	This indicates the elapsed time of the operation. You can only access this field if you selected the Fixed elapsed time option. Otherwise, the entry here reflects the elapsed time that is dynamically calculated by the system. A dynamically calculated elapsed time means that if the batch size changes then the elapsed time is amended automatically. This enables the Requirements Calculation and Forward Finite Scheduling programs to take account of this when calculating suggested job start and delivery dates. The Lead Time Calculation program re-calculates dynamic elapsed times providing you do not define the elapsed time as fixed.
Movement time	Indicate the time required for the operation to move between work centers. If you enter -999 in this field, then this operation will run together with the preceding operation (i.e. this operation and the previous operation will run in parallel). If the elapsed time for both operations is the same, then the two operations will start and end at the same time. If their elapsed times differ, then you can force the operations to either end a the same time or start at the same time depending on how you sequence them. If you sequence the longer operation first, then they will end together. If you sequence the shorter operation first, then they will start together. In each case, you set the -99 movement time against the second operation. The movement time can be changed against operations when you maintain the job. The entry made here is only used if you have not defined a movement matrix for the work center (Browse on Work Center Move Matrices).
Additional information
Work center rate indicator	Indicate the work center rate applicable to this operation.
Number of pieces	Indicate the number of pieces involved in the operation. This enables you to mark quantities in a measure that is meaningful to you. For example: If the job is to make bicycle wheels and this operation is to make spokes for the wheels, then you could indicate that 30 spokes (i.e. number of pieces) are required for each wheel. Additionally, when making spokes for a bicycle wheel, the operator could mark the number of spokes produced during the operation enabling the system to calculate the number of wheels for which the operator has manufactured spokes.
Milestone operation	This indicates a milestone operation, which enables you to post labor to key operations and update all prior operations with labor postings. Subcontract operations are always marked as milestone operations, regardless of whether the job is hierarchical or not. Considerations When you add an ad-hoc operation to a job (e.g. from WIP Query) the operation is marked as a milestone operation by default. The system assumes it is a non-standard operation and it must therefore be set as a milestone so that it can be monitored and posted to directly. Milestones are used when machines operate in tandem and bookings are made only after a series of operations. A quantity made or scrapped at a milestone operation is assumed to have been made at standard for prior operations up until the previous milestone. For each prior operation to be updated: set-up and startup time is issued only if it has not yet been booked, operations are marked as complete when the milestone operation is defined as complete, teardown is only issued when the milestone operation is defined as complete. This option is disabled when adding internal operations to hierarchical jobs. Hierarchical jobs do not have a bill of materials so a formal sequence of operations is not prescribed; a hierarchy exists instead. Although you can use Quotations (via a non-stocked Estimate) and the Work in Progress module (via Job Creation) to define an internal operation as a milestone, labor posting ignores this and defaults to the first incomplete operation. This is unlike non-hierarchical jobs, where labor posting defaults to the first milestone operation, since a sequence of operations exists here, namely the Bill of Materials.
Inspection	This field is only used for documentation purposes and can be printed on your factory documentation. None Select this if no inspection is required for the operation. Sample Select this if a sample inspection is required for the operation. Full Select this if a full inspection is required for the operation.
In-process inspection	Indicate whether the current operation requires Quality Management In-Process Inspection. This flag will determine if the operation requires In-Process Inspection.
Lock job in inspection	Select this to control whether the job is locked during inspection for operations flagged as In-process inspection. When enabled, the job is locked after completed pieces are posted against the operation and no further processing is permitted until the required inspection tests are completed.
Maximum operators	Indicate the maximum number of operators permitted to process the operation. This may not exceed the number of operators assigned to the work center.
Machine	You use this field for documentary purposes and to indicate the default machine for the operation during labor postings.
Minor set-up code	You use this field for documentary purposes. It is printed on the Dispatch List report.
Minor setup time	This field is used for documentary purposes. It is printed on the Dispatch List report. The entry made here cannot exceed the set-up time for the operation.
Tool set	Indicate the tool set number for the operation. This can be printed on your factory documentation.
Tool set quantity	Indicate the tool set quantity for the operation. The entry made here cannot exceed the quantity assigned to the tool set. This can be printed on your factory documentation.
Tool set consumption	Indicate the number of tool sets used for the operation.
Operation dates	The calculation of the total number of days required to complete all operations (i.e. queue time, elapsed time, start time, complete time and move time) is affected by your selection at the setup option: Operation to end earlier than prior (Work in Progress Setup).
Queue date	This indicates the queue date for the operation.
Start date	This indicates the start date for the operation.
End date	This indicates the end date for the operation.
Progressive scrap	These options are only enabled if the option: Progressive scrap is enabled (Bill of Materials Setup). You cannot maintain these fields for a job that is set to Confirmed (Job Entry).
Scrap percentage	Indicate the scrap percentage for the operation.
Scrap quantity	Indicate the scrap quantity for the operation.
Transfer quantity	These fields are currently used for documentation purposes only and relate to the Factory Scheduling module.
Transfer method	Indicate if the transfer method is Quantity or Percentage based.
Quantity/percentage	Indicate the value.
Links
Narrations	Select the Edit link to capture specific free format narration text for the operation held against the parent stock code using the Notepad program.
Calculations	Select this to use the BOM Display BOM Calculations program to view the unit run time, capacity required and elapsed time calculations for the current operation.

Subcontract Operation Details

Field	Description
General information
Operation	This indicates the operation number you entered.
Work center	Indicate the work center against which the operation must be performed.
Description	This indicates the work center description and is displayed for information purposes.
Supplier	Indicate the preferred supplier of the service. This defaults to the supplier assigned to work center.
Inspection	This field is used only for documentary purposes and can be printed on your factory documentation. None Select this if no inspection is required for the operation. Sample Select this if a sample inspection is required for the operation. Full Select this if a full inspection is required for the operation.
Hierarchy	Indicate the hierarchy to which the operation must be assigned. You can use the P&C Maintenance of Job Hierarchies program to maintain hierarchies for the job. This option is only enabled when you maintain operations for an hierarchical job.
P/order stock code	Indicate the notation that will be entered under the stock code when a purchase order is generated. This is treated as a non-stocked item in purchase orders.
Quantity per	This field is used for documentary purposes only and enables you to indicate the quantity of the purchased service required to make a single parent stock code.
Unit of measure	This field is used for documentary purposes only.
Unit value	Indicate the subcontract value of the operation. You must enter this value in local currency, regardless of whether the subcontractor is a foreign currency supplier.
Planner	Indicate the planner for this operation. The default is the entry assigned to the work center and can be used as a selection criterion when producing reports.
Buyer	Indicate the buyer for this operation. The default is the entry assigned to the work center and can be used as a selection criterion when producing reports.
Number of pieces	Indicate the number of pieces involved in the operation. This enables you to mark quantities in a measure that is meaningful to you. For example: If the job is to make bicycle wheels and this operation is to make spokes for the wheels, then you could indicate that 30 spokes (i.e. number of pieces) are required for each wheel. Additionally, when making spokes for a bicycle wheel, the operator could mark the number of spokes produced during the operation enabling the system to calculate the number of wheels for which the operator has manufactured spokes.
Tool set number	Indicate the tool set number for the operation. This can be printed on your factory documentation.
Operation start	This indicates the start date of the operation. This only applies if the operation is for a job against which dates were manually entered.
Operation end	This indicates the end date of the operation. This only applies if the operation is for a job against which dates were manually entered.
Time required in days
Lead time	Establish the date on which a purchase order should be raised to reserve capacity at the subcontractor.
Offsite time	Indicate the number of days that the component is off site. This is added to any dock-to-stock days to determine the elapsed time.
Dock-to-stock	Indicate the number of days required for the inspection of the item. This is added to the off-site time to establish the elapsed time of the operation. The due date of the purchase order is set as the due date of the operation less the dock-to-stock time.
Movement time	Indicate the time required for the operation to move between work centers. If you enter -999 in this field, then this operation will run together with the preceding operation (i.e. this operation and the previous operation will run in parallel). If the elapsed time for both operations is the same, then the two operations will start and end at the same time. If their elapsed times differ, then you can force the operations to either end a the same time or start at the same time depending on how you sequence them. If you sequence the longer operation first, then they will end together. If you sequence the shorter operation first, then they will start together. In each case, you set the -99 movement time against the second operation. The movement time can be changed against operations when you maintain the job. The entry made here is only used if you have not defined a movement matrix for the work center (Browse on Work Center Move Matrices).
Progressive scrap	These options are only enabled if you selected the setup option: Progressive scrap (Bill of Materials Setup). You cannot to maintain these fields for a job that is set to Confirmed (Job Entry).
Scrap percentage	Indicate the scrap percentage for the operation.
Scrap quantity	Indicate the scrap quantity for the operation.
Transfer quantity	These fields are currently used for documentation purposes only and relate to the Factory Scheduling module.
Transfer method	Indicate if the transfer method is Quantity or Percentage based.
Quantity/percentage	Indicate the value.
Links
Narrations	Select this to enter text narrations that you want to assign to the operation. Select the Edit link to capture specific free format narration text that you want to assign to the operation using the Notepad program.

Notes and warnings

Program access

This program can be accessed by selecting the Add option from the WIP Browse on Labor Allocations listview.

Restrictions and limits

You can only change Internal operation times if you enabled the option: Change operation times on existing jobs (Work in Progress Setup).
Whenever you have a subcontract operation linked to a Purchase order and you add an operation to the job, the operation can only be added after the subcontract operation.

The link to the purchase order prevents the subcontract operation from being renumbered. This is irrespective of the Operation renumbering options selected (Work in Progress Setup).

You therefore cannot add an operation before or at the same sequence number level of a Sub contract operation linked to a purchase order.

eSignature considerations

Electronic Signatures provide security access, transaction logging and event triggering. This enables you to increase control over your system changes.

Access to the following eSignature transactions within this program can be restricted at Operator, Group, Role or Company level. You configure this using the eSignature Setup program.

eSignature Transaction	Description
WIP Labor allocation added	Controls access to the Add function in the WIP Browse on Labor Allocations and WIP Add an Operation programs.

* product-authoring@syspro.com