Program: Quality Document Format

Use this program to define and maintain the document formats for each Quality Documentation type, storing format and date settings used when generating quality documents.

Exploring

Quality Documentation extends Syspro core product's Quality Management by providing a standardized way to produce formal quality documents using data already captured during inspections.

Things you can do in this program include:

  • Define document formats for each required quality document type.

  • Define format options such as Print date format.

  • Link the format to the required SRS report using the SRS option link.

This program is accessed from the Program List of the Syspro menu:

    Program List > Quality Management > Documents

This certifies that finished goods meet specified standards, regulations, or customer requirements.

The CoC's number will be generated using the following pattern: InspectType + InspectNumber + Lot + EndDate.

Records detailed inspection results for completed products (Jobs and Purchase Order Receipts). This can be printed as a standalone document or alongside the Certificate of Conformance (CoC).

This is a supporting document and can be printed additionally. The option exist to either print the CoC or FGIR.

This report display the results of inspections performed on goods received from a supplier before they enter production. Typically, generated from PO receipt inspection data (from Jobs and Purchase Order Receipts).

Documents analytical test results (chemical composition, physical properties) for raw materials or components received from a supplier. This document certifies that the product has been tested against the set quality criteria as configured in the quality tests.

The CoA's number will be generated using the following pattern: InspectType + InspectNumber + Lot + EndDate

This report provides a comprehensive record of a batch or lot's journey through production and supply chain, supporting audits, recalls, and regulatory compliance. Detailing the input raw material, where applicable, as well as the processes completed against the lot.

Starting

    Ensure Quality Management is available and stock codes are configured as QM inspection required.

    • To use this feature, the following setup option(s) must be enabled/defined:

      Program List > Inventory > Setup - Tracking pane:

      • Quality management

        • QM inspection required

      • Lot traceability control

        • Lot traceability

          This must be defined as Inspection required.

        • Traceable

          This must be defined as With inspection.

        • Allow issues from multiple lots

  • The required quality documents and stationary are available through SRS. Quality Document Format provides an SRS options link to select report definitions.

  • This program defines document formats. It does not generate the documents. Documents are generated by the print programs after inspection completion.

  • The solution is not an archive of document outputs. Documents are reprinted from underlying inspection data.

Solving

Why don't you drop us a line with some useful information we can add here?

* product-authoring@syspro.com

Using

The Quality Document Format process is as follows:

  • Select the document type you want to define:

    • Certificate of Conformance

    • Finished Goods Inspection Report

    • Incoming Goods Inspection Report

    • Certificate of Analysis

    • Lot Traceability Report

      These documents are intended to provide formal proof of quality outcomes.

  • In the format options, select the Print date format.

  • Use SRS options to select the report definition to be used for this document type.

  • Save the format definition. The stored format will be applied when printing the selected document type.

Referencing

This saves the details you entered or changed.

Select the applicable quality document type:

  • Certificate of Conformance

  • Finished Goods Inspection Report

  • Incoming Goods Inspection Report

  • Certificate of Analysis

  • Lot Traceability Report

Formats defined are used by Quality Documentation print programs to produce standardized outputs based on completed inspections and traceability data.

Field Description

Print date format

Specifies the date format used when printing the selected quality document.

SRS format options

Determines the SRS report used when generating the quality document.