Program: Stock Take Capture LPN Details

This program lets you maintain the details of a selected License Plate Number(s) (LPNs) during stock take by calling the LPN Stock Take Capture business object to add, change, or delete individual LPN detail lines (including enabling capture quantity/reference updates and, where applicable, lot expiry and ECC Revision and Release).

The program is only accessible from Stock Take by License Plate Number and cannot be run standalone.

Exploring

This program lets you maintain the details of a selected License Plate Number(s) (LPNs) during stock take by calling the LPN Stock Take Capture business object to add, change, or delete individual LPN detail lines (including enabling capture quantity/reference updates and, where applicable, lot expiry and ECC Revision and Release).

The program is only accessible from Stock Take by License Plate Number and cannot be run standalone.

Things you can do in this program include:

  • Drill into the details for a selected LPN from the Stock Take by License Plate Number (Program List > Warehouse Management > Stock Take System > Transaction Processing > License Plate Numbering and Containerization)

  • Change captured values for items inside an LPN (during stock take). Once the LPNdetails are loaded, the Capture quantity and Reference fields become enabled in the grid and can be changed, letting you maintain what was captured for items in that LPN.

  • Maintain traceability-related details when applicable (for lot expiry/ECC revision & release)

  • Add, change, or delete an item within the selected LPN. LPN Stock Take Capture business object is called to add, change or delete LPN details.

This program can't be run standalone and is accessed from the following program(s):

  • Stock Take by License Plate Number

An LPN refer to an unique identifier assigned to a container that holds stock (e.g., pallet, carton, bin) for tracking through receiving, storage, movement, allocation/picking, dispatch, and counting.

An LPN may hold a single or multiple stock codes/lots depending on the setup options, Multiple stock codes per LPN, Multiple lots per LPN). Core metadata includes warehouse, bin, container, created date/by, and statuses (On Hold, Archived, Awaiting Put-away, In Transit, In Stock Take)

This refers to the physical type of container or storage (e.g., Pallet, Box, Cage) associated with an LPN, configured with dimensions, capacity, and label templates. Container Types are maintained in the Container Maintenance program and LPN Container Setup business object, which include the description, dimensions, maximum weight/volume, flags (default, stacking allowed, flexible volume), and associated label format.

A single global default container type must always be defined. When selecting a new default it clears the previous one so only one default container type will always exists at a time.
An optional default container can be stored against the stock code (Stock Code Maintenance) and is used when generating LPNs during receipting, if no stock code default is supplied, the global default container type is used.

This refers to an LPN stored within a parent LPN. Only a single level of hierarchy is supported. Child LPNs are managed within the LPN Parent Child Relationship program and LPN Parent-Child Relationship business object.

This refers to an LPN that represents a larger container holding multiple child LPNs (e.g., a pallet holding boxes)

LPN Conversion refers to a company-wide process performed after enabling the Use license plate numbers setup option (Setup Options > Configuration > Distribution > Inventory) to ensure that all existing stock items currently held in bins are placed into LPNs.

Run the License Plate Number Conversion or Stock Take LPN Conversion programs to complete the conversion.

Transactions cannot be posted once the setup option has been enabled, until conversion has been performed.

Starting

  • The Use license plate numbers setup option must be enabled at company level.

  • The warehouse and LPNs are included in an active Stock Take.

  • The LPN has been selected and maintained in the Stock Take by License Plate Number program.

 

The following configuration options in Syspro may affect processing within this program or feature, including whether certain fields and options are accessible.

The Setup Options program lets you configure how Syspro behaves across all modules. These settings can affect processing within this program.

Setup Options > Preferences > Distribution > Inventory

  • This requires entry of bins upon the receipt, issue or transfer of items and when capturing stock take information. The Purge and Archive program runs to ensure the default bin is inserted into existing lot records and their associated transactions against your traceable or ECC-controlled items. Run the Balance function of the Order Purge and Inventory Period End programs to ensure there are no quantities in ship without bin allocations and to transfer any qty on hand to the default bin.

  • Only available in a SQL environment and if multiple bins is in use. Initially, all warehouses using multiple bins are flagged as fixed bin warehouses. The Show Warehouses hyperlink lets you switch off this facility selectively for warehouses. Fixed bins requires a bin to exist in the WhmBin table before you can transact against it. If the Create bins at inventory transaction option is switched on, bins can only be created at transaction time for warehouses not using fixed bins.

    The Show Warehouses hyperlink is also used to maintain the WMS control options against the warehouse (Warehouse Maintenance).

  • This indicates that WMS License Plate Numbering is required. When enabled, existing stock items in bins are placed in LPNs.

    When this setup option is enabled, stock must be received into a warehouse and the Associate serials by bin setup option must be enabled. Run the License Plate Number Conversion or Stock Take LPN Conversion program to ensure all stock items that are currently in bins are placed into LPNs. Transactions can't be posted if the conversion wasn't done.

    This setup option can't be disabled after the conversion was done or a license plate number was created.

  • LPN options:

      • This indicates whether multiple stock codes can be allocated to one license plate number.

        This setup option can't be disabled if multiple stock codes have been placed in an LPN.

      • This indicates whether multiple lots can be allocated to one license plate number.

        This setup option can't be disabled if multiple stock codes have been placed in an LPN.

  • Use this program to ensure that the exact contents of each LPN are reflected during stock take.

  • This program supports accurate variance handling by allowing corrections at item, lot, and serial level within the LPN.

  • Changes made update the LPN detail records only for the purpose of the current stock take. Final adjustments are applied when the Stock take is confirmed.

Solving

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Using

  • Columns in a listview are sometimes hidden by default. You can reinstate them using the Field Chooser option from the context-sensitive menu (displayed by right-clicking a header column header in the listview). Select and drag the required column to a position in the listview header.

  • Fields on a pane are sometimes removed by default. You can reinstate them using the Field Selector option from the context-sensitive menu (displayed by right-clicking any field in the pane). Select and drag the required fields onto the pane.

    The captions for fields are also sometimes hidden. You can select the Show Captions option from the context-sensitive menu to see a list of them. Click on the relevant caption to reinstate it to the form.

    If the Show Captions option is grayed out, it means no captions are hidden for that form.

  • Press Ctrl+F1 within a listview or form to view a complete list of functions available.

  • Enable a Stock take for a Warehouse.

  • The program Stock Take Capture LPN Details can only be accessed from Stock Take by License Plate Number.

  • Select an LPN include in the Stock take.

  • Clicking the LPN Details hyperlink, which loads the selected LPNs content into Stock Take Capture LPN Details

  • Each row represents a single stock item with the LPN

  • You can maintain (Change, Remove, Add) the contents of the LPN as part of the stock take capture process.

The program calls the LPN Stock Take Capture business object to perform all updates to LPN details records.

Referencing

This saves your changes and exits the program.

This lets you capture a new data record.

Field Description

Bin

Indicates the bin location against the LPN detail is held.

Stock code

Indicates the stock code for the item held in the selected LPN detail line.

Lot

Indicates the lot number for the stock item in the LPN detail line.

Serial

Indicates the serial number for the stock item in the LPN detail line.

Original quantity

This displays the theoretical quantity on hand recorded for the LPN detail line before you capture the stock take quantity.

Quantity captured

Indicate the counted quantity for the LPN detail line (i.e., the result of the physical stock count)

This field is editable for the selected LPN detail line, and changes are saved via the LPN Stock Take Capture business object.

Reference

Indicate a reference to apply to the capture transaction for the LPN detail line.

This field is editable for the selected LPN detail line, and changes are saved via the LPN Stock Take Capture business object.
New LPN Indicate the new License Plate Number (LPN)to which the LPN detail line must be assigned when you add or change LPN detail information as part of the stock take capture process.
Lot expiry date Indicates the expiry date for the lot number on the LPN detail line.
Release

Indicate the release for the stock item on the LPN detail line when the item is ECC-controlled.

In the stock take capture process, the release field is only enabled for ECC-controlled items.
Revision

Indicate the revision for the stock item on the LPN detail line when the item is ECC-controlled.

In the stock take capture process, the revision field is only enabled for ECC-controlled items.