Replace Component Where Used

You use this program to replace a component stock code with a valid substitute component.

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Field Description
Process Replacement

Replaces the existing component with the new valid substitute component with immediate effect.

If the substitute component already exists on a bill of materials and it has the same sequence number as the component to replace, then you are given the option of skipping the replacement or continuing to accumulate quantities.

Option Description
Skip Replacement Does not replace the current component.

A message is displayed when components are automatically skipped. This can occur when replacing an existing component while trying to incorporate an effective date (i.e. the structure on date allocated to the substitute component cannot be used again until the effective date) or the fixed quantity per selection for the component to replace differs from that of the substitute component (this occurs for existing structures).
Accumulate Quantity Deletes the target stock code and adds the quantity per value to the source stock item.

The quantity per of the substitute component is multiplied by the multiplier before it is accumulated to the quantity per of the existing component.

  • If the stocking unit of measure is used, then a factor of 1 is assumed and no further check is performed.

  • If the manufacturing unit of measure is used in the bill of materials (BOM) and a discrepancy is detected between the unit of measure, factors and methods, then you are informed but can still select to replace the component. The unit of measure is then converted to the stocking unit of measure.
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This returns you to the previous screen.

BOM Replace Component Where Used

Field Description
Parent stock code selection Indicate the parent stock code(s) in which the component must be replaced.
Parent route selection If you enabled the setup option Alternate routings (Bill of Materials Setup) then you can select the route of the parent in which the component must be replaced.
Component to replace options  
Component to replace Indicate the existing component that must be replaced.
Component to replace description Indicates the description of the component you selected to replace.
Component to replace ECC consumption

Indicate the existing component's revision/release if the Component to replace is ECC controlled.

This defaults to Specified and cannot be changed when the Stock control level is set to Stock code (Bill of Materials Setup).

Option Description
Specified Enter a valid revision-release for the ECC controlled component.
Use current Use the current revision-release of the ECC controlled component.
Deplete oldest

Use the oldest revision-release of the ECC controlled component first.

This only applies when the option Deplete oldest rev/rel first (Component) is enabled (Bill of Materials Setup).
Component to replace revision Indicate the specific revision of the component you want to replace. This only applies when Component to replace ECC consumption is set to Specified.
Component to replace release Indicate the specific release of the component you want to replace. This only applies when Component to replace ECC consumption is set to Specified.
Where used Uses the BOM Browse on Component Where-used program to view all parent parts to which the component has been assigned.
Quantity on hand

This is the current quantity on hand of the component to replace.
Quantity on order

This is the current quantity on order for the component to replace.
Quantity allocated

This is the current quantity allocated for the component to replace.
WIP allocated

This is the current work in progress quantity allocated for the component to replace.
Replacement component options  
Replacement component

Indicates the stock code of the component that will replace the existing component across all selected Bills of Materials.

Leave this field blank to remove the component from all selected bills of material without substituting it. When left blank, the system will display a warning before processing, confirming that the component will be deleted from every affected Bill of Material.
Replacement component description Indicates the description of the substitute component.
Replacement component ECC consumption

This determines the revision/release to use when the substituted component is issued to the job if the component is ECC controlled (Stock Codes).

This defaults to Specified and cannot be changed when the Stock control level is set to Stock code (Bill of Materials Setup).

Option Description
Specified Enter a valid revision/release for the ECC controlled component.
use current

Use the latest revision/release for the ECC component at the time of creating the job.

If the option Apply current (Component) is enabled (Bill of Materials Setup) then when you create the job, the consumption method for the component is changed to Specific and defaults to the current revision and release.
Deplete oldest

Use the oldest revision/release of the ECC controlled component first.

This only applies when the option Deplete oldest rev/rel first (Component) is enabled (Bill of Materials Setup).

This option is disabled for Phantom, soft phantom, bulk issue and floorstock items. It is also disabled when the parent item is a planning bill and when the Quantity per is negative.
Component to replace revision Indicate the specific revision of the substitute component if the component is ECC controlled and the Replacement component ECC consumption is set to Specified.
Component to replace release Indicate the specific release of the substitute component if the component is ECC controlled and the Replacement component ECC consumption is Specified,
Replacement options  
Update on/off dates If you enabled the Structure on/of dates option (Bill of Materials Setup) then you can indicate when the new component should override the existing component (i.e. the structure on and off dates for the current and the replacement components).
Effective date Enter a date in the future when the structure on date must be set against the replacement component. The structure off date for the current component is set to 1 day before the date you enter here.

When you define a component that already exists on file and you define an effective date.

The request change is ignored if you define a date for a component that already exists on file. At the end of the process the system notifies of the number of components that were not updated.
Quantity per multiplier Enter the value by which the quantity per against the current component must be multiplied to determine the quantify per for the replacement component. This defaults to 1.
Sequence number selection If a component exists more than once on a Bill of Material, then you use this option to define whether all occurrences or only a single occurrence of the component must be replaced.
OptionDescription
AllReplace all occurrences of the component in the bill.
SingleReplace only a single occurrence of the component in the bill.
Sequence number Indicate the sequence number of the single component you want to replace in the bill.
Copy multimedia Copies multimedia objects defined against the existing component to the substitute component.

The existing multimedia objects against the substitute component are replaced.

Copy custom forms Copies custom forms defined against the existing component to the substitute component.

The existing custom form data against the substitute component is replaced.

Notes and warnings

Restrictions and limits

  • The replacement component cannot be a:

    • Notional part
    • Planning bill
    • Kit type 'K' or 'S'
    • Co-product (when its parent is a notional part)

  • The replacement component is ignored if it is a:

    • Co-product (when its parent is a notional part)
    • Phantom part (if its parent is a kit type item).

  • The Warehouse to use defined against the replacement component must be the same as the warehouse to use defined against the current component.

    Example:

    When the parent component relationship is being configured, you can specify the warehouse that must be used (Structures and Routings).

    Assume that parent stock code B100 has components B111, B112 and B113 and the parent component relationship of B100 to B111 has the Warehouse to use set to RM. You run out stock of component B111 and want to substitute B999 for B111. However, B999 is not stored in warehouse RM. The replace component where-used process (to replace B111 with B999) will fail, because the entered warehouse value is not changed; only the stock code.

  • You can replace any components for ECC-controlled items as long as there is an engineering change order in place for the parent item and you have enabled the Enable BOM Maintenance function (ECC Change Orders).

  • When the Parent traceable if component traceable setup option is enabled (Lot Traceability Setup) you can replace a non-traceable component with a traceable component providing:

    • Parent stock code selection is set to Single

      and

    • the parent item is traceable

    When Parent stock code selection is set to All, Range or List and the Parent traceable if component traceable setup option is enabled (Lot Traceability Setup) you can only replace a lot traceable component with another lot traceable component.