Non Conformance Purge and Archive

This program provides the functionality to manage the archiving and purging of NCR data.

Exploring

This program is accessed from the Program List of the SYSPRO menu:

  • Program List > Quality Management > Non Conformance Reporting

Non-conformance management refers to the process of identifying, documenting, and addressing deviations from established standards, specifications, or regulations within an organization.

It involves detecting instances where products, services, or processes fail to meet quality or compliance requirements, followed by corrective actions to prevent recurrence. Effective non-conformance management helps improve quality control, reduce risks, and ensure continuous improvement in operations.

The non-conformance process is a systematic procedure used by organizations to identify, document, analyze, and resolve deviations from established standards, specifications, or regulations.

This process typically involves several steps, including the initial detection of a non-conformance, the creation of a non-conformance report, root cause analysis, implementation of corrective and preventive actions, and verification of effectiveness. The goal of the non-conformance process is to ensure that issues are addressed promptly, preventing recurrence and promoting continuous improvement in quality and compliance.

A non-conformance report (NCR) is a formal document that is created when a deviation occurs against an standard.

The report identifies and records instances where products, processes, or services fail to meet specified quality standards or requirements. It outlines the nature of the non-conformance, including details such as the issue, its cause, and its impact. The NCR also serves as a tool for tracking corrective actions taken to address the problem and prevent its recurrence, ensuring continuous improvement and compliance.

A non-conformance standard refers to the established criteria or benchmarks that define acceptable performance, quality, or compliance for products, services, or processes. When these standards are not met, it results in a non-conformance. The standard serves as a reference point for evaluating deviations and determining the necessary corrective or preventive actions to ensure alignment with industry regulations or internal requirements.

A non-conformance report (NCR) is created when a transaction deviates from the non-conformance standard.

Non-conformance types are used to describe the type of deviation that occurred, which could be the following:

  • Product non-conformances occur when a product fails to meet specified quality or performance standards, such as dimensional inconsistencies or material fault. A type of product non-conformance could be a defect.

  • Process non-conformances involve deviations in the execution of operational processes, leading to issues like incorrect procedures or failure to follow established protocols. A type of process non-conformance could be an incorrect product assembly.

  • Regulatory non-conformances arise when operations or products do not comply with industry regulations or legal requirements, potentially resulting in fines or penalties.

  • Supplier non-conformances occur when materials or components received from suppliers do not meet agreed-upon quality or specification standards.

Starting

  • The Quality Management module must be installed.

You can restrict access to the eSignature transactions within a program at operator, group, role or company level (configured using the Electronic Signature Configuration Setup program).

Electronic Signatures provide security access, transaction logging and event triggering that gives you greater control over your system changes.

Controls access when adding an inspection level within the Inspection Level Review program.

Controls archiving of non conformance reports in the Non Conformance Purge and Archive program.

Controls purging of on conformance reports in the Non Conformance Purge and Archive program.

You can restrict operator access to programs by assigning them to groups and applying access control against the group (configured using the Operator Groups program).

You can restrict operator access to programs by assigning them to roles and applying access control against the role (configured using the Role Management program).

The following configuration options in SYSPRO may affect processing within this program or feature, including whether certain fields and options are accessible.

To use this feature, the following setup option(s) must be enabled/defined:

Setup Options > Keys > Manufacturing

  • Next NCR number

  • Suppress leading zeros

  • Presentation length

Solving

This information is saved in the SqmArcNcReport table.

Using

  • Columns in a listview are sometimes hidden by default. You can reinstate them using the Field Chooser option from the context-sensitive menu (displayed by right-clicking a header column header in the listview). Select and drag the required column to a position in the listview header.

  • Press Ctrl+F1 within a listview or form to view a complete list of functions available.

Referencing

This commences processing according to your selections.

Field Description

Process Options

 

Purge or Archive completed before

This lets you select a date for purging or archiving completed non conformance reports.

Only non conformance reports that have been purged or archived by this date are deleted. This field defaults to the current system date.

Function

This lets you archive non conformance reports.

This lets you purge non conformance reports.

This lets you purge archived non conformance reports.

After processing complete

These options are displayed within programs that can be automated. They let you indicate the action you want to perform once processing is complete.

Close application

This exits the program once processing is complete.

Don't select this if you want to be able to view the information on screen when processing is complete, or you want to print or email the contents of the Report pane.

This pane displays the results of the processing function you selected once processing is complete (unless you selected the option to close the application from the After processing completed section).