EFT Cash Book Beneficiaries

You use this program to maintain details of beneficiaries you want to pay from the Cash Book module, using the EFT (Electronic Funds Transfer) system.

These EFT Cash Book beneficiaries are those who are not defined as suppliers in the Accounts Payable module (Suppliers).

Menu and Toolbar

Field	Description
File
Save and Close	This saves the details you entered or changed and returns to the previous screen.
Close	This returns you to the previous screen.
New	This adds a new data record.
Delete	This deletes the data record currently displayed.
Save	This saves the details you entered or changed.
Beneficiary	Select the beneficiary using the EFT Cash Book Beneficiaries program. This is the beneficiary you want to pay from the Cash Book module, using the EFT payment system. The beneficiary code can be either alphanumeric or numeric. The EFT system differentiates between Cash Book beneficiaries and Accounts Payable beneficiaries (suppliers). It is therefore possible to allocate the same code to a cash book beneficiary and a supplier in the Accounts Payable module without causing duplications to occur.

EFT Cash Book Beneficiary Details

Field	Description
Beneficiary information
Beneficiary	This indicates the code of the beneficiary you entered.
Beneficiary name	This indicates the name of the cash book beneficiary.
Bank	This indicates the SYSPRO bank from which the beneficiary will be paid. This bank must exist and the option EFT payment required must be selected for the bank (Banks).
Notational currency	This is an information field only and is not validated. The EFT system does not calculate any amounts, so this alphanumeric field can contain any information. The contents of this field are written to the XML file if you indicated that you require an XML file to be created (EFT Bank Control).
Account number	This indicates the beneficiary's bank account number.
Bank branch	This indicates the branch code of the beneficiary's bank.
Account type	This indicates the account type of the beneficiary's bank account. Account types are normally issued by the banks. For example 1 could indicate a current account, 2 could indicate a savings account, etc.
Statement reference	This can be used to enter the text that must be displayed on the beneficiary's bank statement when an electronic payment is processed.
Beneficiary address	Enter contact details for the cash book beneficiary. These fields are not mandatory.
Other	Enter additional information relating to the cash book beneficiary. These fields are not mandatory.
Credit line (CATS)	This is an alphanumeric field which enables you to enter additional information that may be required by a bank. It can also be used for capturing additional information to be used for internal purposes. The wording displayed for this field defaults to EFT user 1, but is replaced by whatever wording you assigned to this user-defined field at the Cash book beneficiary EFT setup options (Setup Options > User Defined Fields > Financials > Electronic Funds Transfer). The information entered here is written to the XML file if you selected to create an XML file (EFT Bank Control).
Credit line (NED)	This is a numeric field which enables you to enter additional information that may be required by a bank. It can also be used for capturing additional information to be used for internal purposes. The wording displayed for this field defaults to EFT user 2, but is replaced by whatever wording you have assigned to this user-defined field at the Cash book beneficiary EFT setup options (Setup Options > User Defined Fields > Financials > Electronic Funds Transfer). The information entered here is written to the XML file if you selected to create an XML file (EFT Bank Control).
VAT registration number	This indicates the beneficiary's VAT registration number.
Transaction code	This lets you select the two-digit code that identifies the account type at the receiving financial institution, which is either 22 or 27 for NACHA payment transactions. This field is only displayed when: NACHA is selected at the Format type field of the EFT bank against the beneficiary (EFT Bank Control). The Electronic Funds Interface license is installed.
Routing + ABA + Check Digit	This lets you enter the routing number for the receiving financial institution. This is the company’s 9-digit routing number that consists of the four-digit federal reserve routing symbol plus the four-digit ABA institution identifier plus a check digit. This number is used in the Immediate Destination element in the file header which consists independent bank’s transit routing number preceded by a blank. This field is only displayed when: NACHA is selected at the Format type field of the EFT bank against the beneficiary (EFT Bank Control). The Electronic Funds Interface license is installed.
Date created	This indicates the date on which this beneficiary was created.
Date last EFT extract	This indicates the previous date on which an EFT extract was processed for this beneficiary.

Hints and tips

Record amendments

• You can use the Cash Book Beneficiary Amendment Journal program to list the changes and/or additions made to cash book beneficiaries if you have indicated that amendment journals must be kept at the Amendment journals required setup option (Setup Options > Preferences > Financials > Electronic Fund Transfer).

Notes and warnings

Custom form for extra information

• A custom form containing extra information can be created for each Cash Book beneficiary.

  If you select to create an XML file (Banks) then any information captured in a custom form is output to the XML file.

  A custom form may be used to capture additional information (relating to a batch of payments) required by a bank. It may also be used for internal information purposes.

Deletion considerations

• You cannot delete a beneficiary when a payment is in process for that beneficiary.

• The Save form values as Default option on the short-cut menu in the list view is not available in SYSPRO Web UI (Avanti).