AR Payment Run Purge

You use this program to delete posted, canceled and closed AR payments and AR Collector run transactions.

Payment runs older than the month specified (Accounts Receivable Setup) are deleted.

Menu and Toolbar

Field	Description
Start processing	This begins processing according to your selections. This deletes posted, canceled and closed AR payment and Collector runs according to the number of retention months defined (Accounts Receivable Setup) as follows: AR Payment runs not associated with a Collector run are deleted if they are in a status of Canceled. AR Payment runs associated with a Collector run are deleted if they are in a status of Posted. AR Collector runs are deleted if they are in a status of Closed or Canceled.
Print	This prints the information currently displayed in the AR Payment Run Purge Report pane.
Save Form Values	This option is only enabled in Design mode (Automation Design). Your selections are saved and applied when the program is run in automated mode. Form values and defaults are applied at operator level (i.e. they are not saved at role or group level).

Field

Description

Start processing

This begins processing according to your selections.

This deletes posted, canceled and closed AR payment and Collector runs according to the number of retention months defined (Accounts Receivable Setup) as follows:

AR Payment runs not associated with a Collector run are deleted if they are in a status of Canceled.
AR Payment runs associated with a Collector run are deleted if they are in a status of Posted.
AR Collector runs are deleted if they are in a status of Closed or Canceled.

This prints the information currently displayed in the AR Payment Run Purge Report pane.

Save Form Values

This option is only enabled in Design mode (Automation Design).

Your selections are saved and applied when the program is run in automated mode.

Form values and defaults are applied at operator level (i.e. they are not saved at role or group level).

Information

Field	Description
Processing options
No. of months to retain AR Payment Run	This indicates to the number of months for which payment run details must be retained (Accounts Receivable Setup). This is used to determine whether Payment and collector runs are old enough to be deleted.
After processing completed	These options are displayed within programs that can be automated. They let you indicate the action you want to perform once processing is complete.
Print the report	This generates a report after processing is complete.
Email the report	This emails the report to selected recipients after processing is complete.
Email recipients	This indicates the email addresses of recipients to whom you want to email the information displayed in the output pane.
Close this application	This exits the program once processing is complete. Don't select this if you want to be able to view the information on screen when processing is complete, or you want to print or email the contents of the AR Payment Run Purge Report pane.

AR Payment Run Purge Report

This pane displays the results of the processing function you selected once processing is complete (unless you selected the option to close the application from the After processing completed section).

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