General Ledger Preferences

Setup Options > Preferences > Financials > General Ledger

Select this to reverse provisional journals automatically at period and/or year end. Entries are made to the General Ledger journal and detail files in the next period. You typically process provisional journals for income accrued (but not yet received) or expenses incurred (but not yet paid) in a specific accounting period.

Select this to be able to produce a single tax report for sales transactions processed in the Accounts Receivable and Sales Order modules and for transactions posted in the Accounts Payable and Cash Book modules. It also enables you to enter a tax amount when processing transactions using the AP Invoice Posting, Cash Book Deposits and Withdrawals and CB Permanent Entries Posting programs (even if the Tax distribution method is set to Not required in Accounts Payable and Cash Book).

This enables you to restrict the viewing of account balances within the General Ledger Codes listview. It does not suppress the display of account balances in the GL Query or GL Structure Query programs.

This enables you to prevent unauthorized postings being made to individual ledger accounts.

This enables you to define different levels of integration for specific ledger account codes. This is particularly useful when the sub-ledger is linked to the General Ledger in detail, but for specific ledger accounts against which postings are made, you only want summary information passed through to the General Ledger, and vice versa.

This enable you to indicate the accounts types for which you may require account analysis. Disabling all the account types against this option does not switch off GL analysis; this will need to be done against each GL account code for which analysis has been enabled.

This enables you to monitor committed and uncommitted costs against the budgets for the ledger codes. It only applies to non-stocked items and services. For commitment accounting to function correctly, GL period end dates must be defined for the entire current year.

Select this to be warned when the value of a transaction causes the budget to be exceeded. An error is displayed (regardless of your selection here) when the operator is disallowed from any activity exceeding a commitment budget.

Indicate the text to use to describe the values of committed and uncommitted costs for unallocated transactions. These are transactions which cannot be allocated to a period because they don't have a due date, or the GL period end dates are not defined.

These options apply to the recording of uncommitted costs, arising from purchase order requisitions.

Select this to monitor uncommitted costs.

This validates requisitions against the ledger account's budget.

This retains transactions once an uncommitted value becomes committed, or a committed value becomes an actual cost. The completed transactions are retained for the current year and removed at year end.

This increases the budget for the first period of a new year by any outstanding uncommitted value from the previous year (e.g. unposted commitments from the previous year are added to the budget for the new year).

These options apply to the recording of committed costs, arising from purchase orders.

This indicates whether you want to monitor committed costs.

This validates this type of commitment against the ledger account's budget.

This retains transactions once a committed value becomes an actual value. The completed transactions are retained for the current year and removed at year end.

Select this if the budget for the first period of a new year should be increased by any outstanding committed value.

This requires the authorization of journals captured using the GL Journal Entry or GL Entries Import programs before they can be posted. This does not apply to sub-module journals (i.e. ledger journals created for sub module transactions) or journals automatically posted by the GL Period End program (e.g. the reversal of provisional journals or the setting of expense accounts to zero at year end).

This requires the authorization of journals created for sub module transactions before they can be posted. You will be unable to select the Post GL journal option for any sub-module within the integration options (i.e. you will be unable to use the full real time General Ledger facility, as all sub-module ledger journals will have to be authorized and manually posted to the General Ledger using the GL Journal Entry program).

This restricts operators to only be able to view their own journals within the GL Journal Entry and GL Journal Report programs. An operator activity enables you to restrict operators to only be able to print their own journals. However, if the operator activity to authorize GL Journals is allowed for an operator, then all journals can be viewed regardless of the setting here and the operator performing a period or year end can also view all unposted journals, regardless of the selection here.

This enables GL journal numbering by period - typically selected if you process more than 99999 journals in any single ledger year or need to comply with regulatory requirements. Otherwise, numbering is from 0 through to 99999, regardless of the ledger period. You can enable this option at any time, but we recommend only doing so immediately after a period or year end (the system will override your numbering to avoid duplication of journal numbers within a specific period).

If copying next years' budget to the current year and next years' budgets are not found, then the system sets the current years' budget to zero and you will have to enter budgets manually for the new year.

Select this if you require an additional budget period for the year end period.

Assign your own description for the first alternate budget.

Assign your own description for the second alternate budget.

Assign your own description for the third alternate budget.

Assign your own description for the fourth alternate budget.

Assign your own description for the fourth alternate budget.

Assign your own description for the sixth alternate budget.

Assign your own description for the seventh alternate budget.

Assign your own description for the eighth alternate budget.