Browse on Group Suppliers

This program lets you browse on the secondary suppliers associated with a specific primary supplier in a supplier group.

Exploring

Things you can do in this program include:

  • Browse on and view details of the various secondary suppliers associated with a primary supplier (also known as a group supplier)

  • Select the secondary supplier associated with a primary supplier to which you want to issue payment to (when accessed via the AP Group Payment Manual Allocation program)

  • Add a new supplier group

  • Change secondary suppliers associated with a primary supplier (also known as a group supplier)

This program can't be run standalone and is accessed from the following program(s):

  • AP Group Payment Manual Allocation

    From the Supplier to pay browse.

This comprises a primary supplier and one or more associated downstream suppliers (i.e. secondary suppliers). These groups are used to create and process group payments.

Group Suppliers are maintained using the AP Group Suppliers program (Program List > Accounts Payable > Setup).

An intercompany group payment affects two or more SYSPRO companies and involves the Accounts Payable and Accounts Receivable modules.

The transaction is processed in the primary company and involves payments to secondary companies for Accounts Payable or payments from secondary companies for Accounts Receivable.

All secondary SYSPRO companies must be located on the same SYSPRO server as the primary SYSPRO company.

This is the supplier against which the single remittance for payments to multiple secondary suppliers is processed (i.e. recipient of the aggregate payment). This single remittance is known as a group payment.

When processing group/intercompany group payments, this is the supplier in the primary SYSPRO company against which payments to multiple secondary suppliers either in the same or secondary SYSPRO company are processed.

Primary suppliers are created and maintained using the AP Group Suppliers program (Program List > Accounts Payable > Setup).

This is the company in which you process the group/intercompany group payment.

This is also the company where the primary customer (for Accounts Receivable) or primary supplier (for Accounts Payable) is located.

All secondary SYSPRO companies must be located on the same SYSPRO server as the primary SYSPRO company.

This supplier is paid together with its associated primary supplier via a single remittance (i.e. group payment).

Suppliers for group payments are defined using the AP Group Suppliers program (Program List > Accounts Payable > Setup).

Secondary SYSPRO companies are updated by the transaction that is initiated and processed in the primary SYSPRO company.

All secondary SYSPRO companies must be located on the same SYSPRO server as the primary SYSPRO company.

Topics

Group Payments

AP Group Payments

Setup programs

AP Group Payments

AP Group Payment Manual Allocation

Starting

You can restrict operator access to programs by assigning them to groups and applying access control against the group (configured using the Operator Groups program).

The following configuration options in SYSPRO may affect processing within this program or feature, including whether certain fields and options are accessible.

The Setup Options program lets you configure how SYSPRO behaves across all modules. These settings can affect processing within this program.

Setup Options > General Ledger Integration > Payables Ledger Codes

  • Intercompany payments interface

Solving

To process intercompany group payments, the currency must exist in primary and secondary companies and we highly advise that the currency code is the same across companies.

To achieve this, you can do one of the following:

  1. Create the same currency code in primary and secondary companies using the Currency Maintenance program.

  2. Use the Intercompany Currency Cross Reference program to create a link between the currency code of the primary company and the currency code in the secondary company.

    For example:

    Company EDU1 has the currency code for US Dollar defined as $.

    Company EDU2 has the currency code for US Dollar defined as USD.

    As they are the same currency that are defined differently in different companies, you must create a relational link for these currency codes using the Intercompany Currency Cross Reference program.

Using

  • Columns in a listview are sometimes hidden by default. You can reinstate them using the Field Chooser option from the context-sensitive menu (displayed by right-clicking a header column header in the listview). Select and drag the required column to a position in the listview header.

  • Press Ctrl+F1 within a listview or form to view a complete list of functions available.

  • Hover over the Secondary supplier to view the name associated with this supplier.

  • Hover over the Currency to view the description or the name of the currency associated with the currency code shown.

  • This a limitless listview, meaning that all records are shown on this window at once.

Referencing

This uses the entry currently highlighted in the listview in the corresponding field of another program.

This lets you create a new supplier group using the AP Group Suppliers program.

This lets you change the secondary suppliers associated with the selected Primary supplier in a supplier group.

This indicates the code associated with a group supplier to which multiple secondary suppliers are linked.

Field Description

Company

This is the code associated with the company to which the secondary supplier belongs (defined in the AP Group Suppliers program).

Because you can only process group payments within the same company, the company code shown here is the one that you're currently logged into.

Secondary supplier

This is the code associated with the downstream secondary supplier linked to the Primary supplier indicated in the toolbar (defined in the AP Group Suppliers program).

Currency

This is the transacting currency associated with the secondary supplier (defined in the AP Group Suppliers program).
Currency Xref

This displays the code used for currency in the primary company, which is the equivalent to the supplier currency.

The currency cross-reference is set up using the Intercompany Currency Cross Reference program and is used for intercompany group payments when the currency code differs between companies.