Inventory Movements

This program lets you process transactions against your stock items.

These transactions (although unrelated to any sales transaction) affect the movement of inventory throughout the company.

Exploring

Where it fits in?

Things you can do in this program include:

Receive items from a supplier into stock when no purchase order has been raised
Adjust the on hand quantity of a stock item
Change the cost of a stock item
Adjust the inventory cost of a specific quantity of stock items
Transfer stock out of a source warehouse
Receive stock in transit into a destination warehouse
Record the transfer of stock from one bin to another
Record the issue of stock from inventory for miscellaneous purposes
Record the manufacture of items without using a job
Print inventory journals created from the posted transactions
Create putaways for bin and warehouse transfers

Sales-related transactions are processed using the Accounts Receivable and Sales Orders modules.

FIFO Valuation

If the FIFO valuation setup option is enabled when you process a negative expense issue, receipt or adjustment, the system prompts you to update either the warehouse cost or a specific FIFO bucket with the new cost.

This only occurs if one of the following applies:

Your Costing method is defined as FIFO or LIFO.
The specific warehouse in which the transaction is being processed is defined to use FIFO costing.
The FIFO valuation setup option is enabled when you process a cost change for a stock item.

Therefore, this prompt is not displayed when both the FIFO valuation setup option is enabled and your Costing method is defined as FIFO. This is because when FIFO costing is in use, the cost of a specific FIFO bucket is used in transactions and not the warehouse cost. The warehouse cost is therefore a weighted average of all the FIFO buckets. However, if the FIFO valuation setup option is enabled and your Costing method is defined as Standard, then you can select to update the warehouse cost or the FIFO bucket cost with the cost change.

The following explains what happens when you select one of the options available from the system prompt:

Yes

This lets you use the Inventory Browse on FIFO/LIFO Buckets program to indicate the FIFO/LIFO bucket into which the quantity must be reversed. This enables you to reverse the issue in the FIFO/LIFO bucket from which it was issued.

The warehouse value is not affected by the value of the cost change and no inventory journal is created.

A FIFO journal is created, but this does not affect your inventory valuation or your general ledger inventory control accounts.

To update the cost in both the warehouse and the FIFO bucket, you need to process two transactions, selecting Yes to this option for one transaction and declining it for the second/duplicate transaction.
No

This updates the warehouse cost and not the FIFO bucket with the cost change.

An inventory journal is created for the transaction and your inventory valuation is affected by the cost change.

You would typically select this option if, for example, you receipted stock into a warehouse at the incorrect cost and now you want to adjust the cost of that stock in that warehouse.

If the FIFO valuation setup option is enabled, an additional FIFO journal line is created when one of the following inventory movement transactions are posted:

Receipts
Adjustments
Transfer Out
Transfer In
Immediate Transfer
No destination Transfer
Physical Counts
Expense Issues
Backflushing

Processing

SYSPRO typically prompts you to adjust the quantity in a specific bucket, but if you decline, the processing proceeds differently in a number of programs.

The information below indicates these differences, based on whether there are FIFO buckets with quantities and if the Use zero cost bucket for returns option is disabled:

Inventory Movements program

Transaction	Specific bin prompt?	With FIFO quantities	Without FIFO quantities
(-) Receipt	Yes	Oldest FIFO bucket (with quantity)	You cannot perform a negative receipt when no quantities are on hand
(-) Adjustment	Yes	Oldest FIFO bucket (with quantity)	You cannot perform a negative receipt when no quantities are on hand
(+) Adjustment	Yes	Latest FIFO bucket	Latest FIFO bucket
(-) Expense Issue	Yes	Latest FIFO bucket (with quantity)	Oldest FIFO bucket

Purchase Order Receipts program

Transaction

Specific bin prompt?

With FIFO quantities

Without FIFO quantities

(-)

Receipt

Yes

Oldest FIFO bucket (with quantity)

You cannot perform a negative receipt when no quantities are on hand

Sales Order Entry program

Transaction	Specific bin prompt?	With FIFO quantities	Without FIFO quantities
(-) Sales order	No	Latest FIFO bucket (with quantity)	Oldest FIFO bucket
(+) Credit Note	No	Latest FIFO bucket (with quantity)	Oldest FIFO bucket
(+) Credit Note (linked to invoice)	No	Create new FIFO bucket	Create new FIFO bucket

Transaction

Specific bin prompt?

With FIFO quantities

Without FIFO quantities

(-)

Sales order

Latest FIFO bucket (with quantity)

Oldest FIFO bucket

(+)

Credit Note

Latest FIFO bucket (with quantity)

Oldest FIFO bucket

(+)

Credit Note (linked to invoice)

Create new FIFO bucket

Job Issues program

Transaction	Specific bin prompt?	With FIFO quantities	Without FIFO quantities
(-) Kit Issue	No	Latest FIFO bucket (with quantity)	Oldest FIFO bucket
(-) Specific Issue	Yes	Latest FIFO bucket (with quantity)	Oldest FIFO bucket

Transaction

Specific bin prompt?

With FIFO quantities

Without FIFO quantities

(-)

Kit Issue

Latest FIFO bucket (with quantity)

Oldest FIFO bucket

(-)

Specific Issue

Yes

Latest FIFO bucket (with quantity)

Oldest FIFO bucket

Starting

Other considerations

GL Analysis

If the GL analysis required setup option is enabled for a ledger account used in a program, then the Capture GL Analysis Entries program is displayed when you post the transaction, so that you can enter the analysis details.

Care must be taken when enabling account analysis for a ledger code, as the Capture GL Analysis Entries program is automatically loaded each time you process a transaction to an account requiring analysis.
For example:

You may not want to select GL analysis for any of the following:
- Browse on Banks
- Browse on Tax Codes
- Browse on AR Branches
The exception to this is transactions that use the ledger control accounts defined in the General Ledger Codes setup programs. These don't load the Capture GL Analysis Entries program, regardless of whether GL analysis is required for the accounts.
Transactions for a sub module require the module to be linked to General Ledger in Detail at company level (General Ledger Codes) or ledger code level (General Ledger Codes or GL Structure Definition).

GL analysis entries cannot be entered from a sub module if it is linked to the General Ledger in Summary.
The GL analysis required setup option is ignored for ledger codes defined in the General Ledger Codes setup program, even when the ledger code is manually entered in a posting program (e.g. they may be automated, or called automatically by other programs, in which case they can't be stopped to allow the capture of GL analysis entries).
The GL analysis required option is ignored when copying ledger codes to another company using the GL Copy, Merge and Delete program.
If the GL analysis code used does not exist, then a message to this effect is displayed and the program does not prompt for analysis again. The GL journal is created but not posted until the ledger code, ledger analysis code and ledger journal are corrected.
An Ask Me Later function is only available if the Force general ledger analysis setup option is enabled for the sub-module (General Ledger Codes).
General Ledger analysis entries are always distributed in the local currency, regardless of the currency in which the original transaction is processed.
If you no longer require GL analysis for a specific ledger code, then the GL analysis required option in the General Ledger Codes program must be disabled against that ledger code.

If you no longer require GL analysis at all, then this option must be disabled against all ledger codes.

Solving

Using

Inventory Allocations

Inventory Transaction Codes

The following table lists the transaction codes and types that occur in the Inventory Control module.

These transaction types are stored in the InvMovements table and are printed on the following reports:

Inventory Journal Report
Inventory Distribution Report
Optimized Kardex

Code	Description
ABC	X - ABC journal record
ABC	x - ABC variance journal
ADJ	A - Adjustment
BACK	Backflushing
BFL	B - Backflushing variance
BIN	b - Bin transfer for multiple bins (journal and movement only)
CHG	C - Cost change
DSP	D - Dispatch note reversal
DSP	d - Dispatch note issue
EXP	E - Expense Issues
GTR	z - GIT cost multiplier
GTR	z - GIT cost multiplier non-merchandise variance
INS	W - WIP inspection
ISS	I - Issue
MOD	M - Cost modification
PHY	P - Physical count
REC	c - GRN cost multiplier entry
REC	G - GRN (Goods Received Note)
REC	g - Cost multiplier non-merchandise variance
REC	R - Receipt
REW	O - WIP inspection rework
SCR	S - WIP inspection scrap
TIMM	Immediate transfer
TIN	Transfers IN
TNOD	Transfers - No destination
TOUT	Transfer OUT
TOT	t - TOTAL variance entry
TRF	T - Transfer
VAR	a - Variance caused by average cost calculation
VAR	f - FIFO rounding
VAR	s - Variance caused by standard cost transfer
VAR	v - Variance caused by standard cost transfer
VAR	w - WIP automatic write-off variance

Status Codes

Inventory Journals

The following table indicates the possible statuses for Inventory journals:

Status	Description
* - Journal in process	This indicates that the selected journal is currently in process.
0 - Journal not printed	This indicates that the selected journal has not yet been printed.
1 - Journal printed	This indicates that the selected journal has been printed.

Calculations

Cost Multiplier Calculations

In order to process a Receipt or GIT Transfer In transaction when the Include non-merchandise costs setup option is enabled (Setup Options > Configuration > Distribution > Inventory), add the calculated cost multiplier value to the receipt cost of an item using the Inventory Movements program.

If you are using the full Goods in Transit facility (GIT Transfers) and you want to apply a cost multiplier for items which are transfer supplied, then the Apply cost multiplier to process receipt setup option must also be enabled (Setup Options > Preferences > Distribution > Inventory).

This enables you to specify the portion of the transaction value that comprises non-merchandise costs and to store these values in nominated ledger accounts.

The cost multiplier is defined against a stock item using the Warehouse Maintenance for Stock Code program.

The values calculated using a cost multiplier depend on the Costing method defined for inventory (Setup Options > Configuration > Distribution > Inventory):

Referencing

Menu and Toolbar

Field	Description
Options
Preferences	This lets you configure default settings that must be used when processing transactions within this program.
Change Period	This lets you use the Request New GL Posting Period program to indicate the financial period into which transactions must be processed for the current run of the program. You can post transactions to any of the following periods, providing that the access status for the period is set to Open and the Retain last 12 months' opening balance setup option is enabled: Current month Previous month 1 Previous month 2
Change Date	Indicate the date that must be used to process transactions for the current run of the program. When you select this option, the Inventory Movements screen is displayed and enables you to either confirm or cancel a change to the transaction date. The transaction date is used as the journal start date and the inventory movement date. It defaults to the current system date when the Set accounting date to system date option is enabled in the Operator Maintenance program. Although a number of programs provide the facility to change the date to use for the transaction, we recommend that you exercise caution when setting the transaction date. If you change the transaction date manually, then the entered date is used regardless of the actual date on which the transaction is posted. However, regardless of the date you enter, the transaction is posted to the general ledger period that matches the period of the module at the time the transaction is posted (i.e. posting to the general ledger is period-driven, not date-driven). Whereas reports are date-driven, so changes to the transaction date can also affect the information included in a report.
New	Select this to add a new transaction.
Transaction type	When posting to a previous period, the available transaction types are limited to Adjustments, Bin transfers and Expense issues. Select the transaction type that you want to process. This defaults to your selection defined for the Default transaction type preference, however only the transactions to which you have access are available for selection. Receipts This option enables you to record the receipt of items into stock from your suppliers. Adjustments This option enables you to adjust the on hand quantity of an item, either positively or negatively. Cost Changes This option enables you to change the cost of a stock item. Cost Modifications This option enables you to adjust the inventory cost of a specific quantity of stock items. Transfers OUT This option enables you to transfer items out of a source warehouse. Transfers IN This option enables you to receive items in transit into the destination warehouse. Transfers IN (GIT) This option enables you to process from a review of outstanding transfers, as the record of outstanding transfers controls the transfer in process. Immediate Transfers This option enables you to transfer items out of the source warehouse and into the destination warehouse in one transaction. No Destination Transfers This option enables you to transfer stock out of a source warehouse, without specifying the destination warehouse details for the item(s) being transferred. Bin Transfers This option enables you to record the transfer of items from one bin to another. Physical Counts This option enables you to change the quantity of stock on hand to a counted amount. Expense Issues This option enables you to record the issue of items from inventory for miscellaneous purposes. Backflushing This option enables you to record the manufacture of items without using a Work in Progress job. Putaway - Bin Transfer This option enables you to transfer stock from a source bin to another bin. This option is only available if the Enable for put-aways setup option is enabled. Putaway - Warehouse Transfer This option enables you to transfer stock from a source warehouse to another warehouse. This option is only available if the Enable for put-aways setup options is enabled. None of these transaction types can be performed on stock codes that are defined as a Notional part.
Print journal	Select this to print the inventory journals created from the posted transactions during the current run of the program. Once the journals are printed, the system returns you to the main SYSPRO menu. Alternatively, you can use the Inventory Journal Report program to print the inventory journals.
Post	Select this to post the transaction. A Post screen is displayed asking you to confirm the transaction's posting. Either confirm to continue, or cancel to return to the previous screen without posting the transaction. Receipt transactions If you are processing a Receipt transaction and the Inventory demand review during receipts setup option is enabled, then the Inventory Demand Review program is loaded when posting the transaction. If you are processing a Receipt transaction for a stock item that requires bins, serials or lots to be captured, and you did not capture these before posting, then the Bins, Lots & Serial Capture program is loaded. This enables you to capture multiple bins, lots and serials in a single transaction. Transfer In transactions If you are processing a Transfer in transaction and you changed the quantity for a serialized or a lot traceable item, then the GIT Lots and Serials Query program is loaded. Return to Supplier transactions If you are processing a negative receipt in order to return stocked items to a supplier, then the RTS from Inventory Receipt program is loaded for you to process the RTS inventory receipt. This only applies if the Return to Supplier module is installed and the GRN suspense system required setup option is enabled.

Preferences

Field	Description
Save Preferences	This saves preferences against your operator code and uses them for future runs of the program until next you change them.
Default transaction type	Indicate the default type of transaction to use when processing inventory movements. The entry in the Transaction type field defaults to your selection at this preference. If you are denied access in the Operator Maintenance program to process the preferred transaction type, then the entry in the Transaction type field defaults to the first transaction type that you are allowed to process.
Clear reference/notation	Enabling this option lets you clear all text in the Reference and Notation fields after each receipt is posted. Otherwise, your last entry made at these fields is retained for the next receipt.
Clear serial number after entry	Enable this option to clear the Serial number field of the Bins, Lots & Serial Capture program after each entry when entering serial numbers for a receipt. The field is then cleared when you select the Add option. If you do not enable this option, then the previous serial number you entered remains displayed. You typically select this option if you are using a scanning device to automatically record serial numbers.
Warn when processing kit receipt	Enable this option to be warned whenever you process the receipt of a kit item.
Give information about generated lot	Enable this option to display information about generated lots.
Warn if different dates on xferred lots	Enable this option to be able to process a bin transfer transaction when the same lot number is stored in two separate bins, but the expiry date against the lot number is different in each bin.
Warn if blank concession entered	Enable this option to be notified whenever a blank concession number is assigned to a transaction.
Warn if transferring bin on hold	Enable this option to display a warning message when processing a bin transfer and the From bin or To bin is on hold. You can accept the warning message and still process the transaction. If you do not enable this option, then you cannot process a bin transfer transaction when either the From bin or To bin is on hold.
Prompt for posting	Enable this option to be prompted to confirm the posting of transactions. Otherwise, transactions are posted automatically when you select the Post function.
Backflushing
Backflush level	Indicate the level of backflushing required: All Select this option to issue components from all levels in the bill when using the backflushing facility. First Select this option to issue components from the first level of a bill only when using the backflushing facility.
Exclude comp/op against bought out part	Enable this option to ignore components and operations held against a bought out item.
Goods in Transit transfer IN	These fields are only available if the Full goods in transit transfers facility setup option is enabled.
Automatically set line to complete	Select this option to enable the Transfer complete function by default when you process a Transfer IN transaction at the target warehouse.
Use warehouse default bin location	Enable this option to default to using the bin location held against the warehouse assigned to the stock item when processing a Transfer In transaction. When this option is enabled you can still enter a different bin when processing the transfer in transaction, if required. If you do not select this option, then you must specify a bin location to use.
Bin location to use	If you did not enable the Use warehouse default bin location option, then enter the default bin location to use. When this option is defined you can still enter a different bin when processing the transfer in transaction, if required.
Create bin location if not on file	Enable this option to automatically create the bin location if it does not exist. Considerations You can't create bins that haven't been found when working with fixed bins (i.e. the Fixed bins setup option is enabled). Fixed bins always have associated properties such as the warehouse to which it belongs which needs to be defined first. If you define this preference, then the entry defined for the Create bins at inventory transaction setup option does not apply.
Use stock description on originating SCT	Enable this option to display the stock description that was entered during the creation of the SCT when receiving in the transfer, instead of the description defined against the stock item. If you do not enable this option, then the description defined against the stock item is always displayed when receipting in the transfer, irrespective of whether a different description was entered when using the Sales Order Entry program.
Update originating order with GIT detail	Enable this option to automatically release a normal sales order which was placed into back order, when you process a GIT receipt. This only applies if you created the SCT from a normal sales order which was placed into back order due to insufficient stock.
Goods in Transit transfer OUT	These fields are only available if the Full goods in transit transfers facility setup option is enabled.
Print multiple lines per GIT document	Enable this option to print one transfers out document that contains multiple lines processed against a GIT reference for the current run of the program. The document is then printed when you select the Last transfer before printing option when posting the transaction. If you don't enable this option, then a separate transfers out document is printed for each transaction processed against a GIT reference for the current run of the program. This option is only available if the Full goods in transit transfers facility setup option is enabled and the Transfers out option under Document selections is defined as Online.
Warn if lot is on hold	Enable this option to be able to allocate lots that are on hold when processing a GIT Transfer Out transaction.

Receipts

Field	Description
Transaction details
Warehouse	Indicate the warehouse against which to process the transaction. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of items that you want to process. You can specify a negative quantity (to indicate a reversal of a previous transaction) providing there is enough on hand stock available. If you are processing a negative receipt in order to return stocked items to a supplier, the RTS from Inventory Receipt program is loaded when you post the transaction. This only applies if the Return to Supplier module is installed and the GRN suspense system required setup option is enabled. Costing method considerations If your Costing method is defined as Average and the Do not calculate average cost setup option is enabled: The average cost of the stock item is not recalculated when you process a negative receipt. In this case, the variance between the current average cost and the cost entered is posted to the warehouse variance account defined against the warehouse to which the stock item belongs. If your Costing method is defined as FIFO and you are processing a negative receipt where the FIFO bucket selected by the program has a zero cost: If the Use zero cost bucket for returns setup option is enabled: The returned quantity is added to the FIFO bucket, but no change is made to the unit cost of the bucket. If the Use zero cost bucket for returns setup option is disabled: A new FIFO bucket is created with the returned quantity and the current warehouse cost. If your Costing method is defined as FIFO and you are processing a negative receipt but do not enter a unit cost nor a specific bin: The transaction value on the inventory document is calculated as QTY * unit price from the first FIFO bin. If your Costing method is defined as FIFO or LIFO and you enter a negative quantity: You are given the opportunity to process the transaction into a specific FIFO/LIFO bucket.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
Receipt cost	This indicates the cost associated with the receipt of the item into stock.
Cost uom	This indicates the costing unit of measure for the stock item.
Cost basis	Indicate the basis for the receipt cost: Unit Select this to indicate that the receipt cost relates to a single unit of the stock item. Total Select this to indicate that the receipt cost relates to the total value of items received into stock. The receipt cost is always entered as a unit cost when receipting an item into a warehouse that uses Standard costing.
Bin location	Indicate the bin location of the stock item. This field is only available if the Multiple bins setup option is enabled and the Multiple bins in use option is enabled against the warehouse entered. Restrictions Although you can enter multiple bin locations per transaction, you can only enter a single bin if the Receipts option under Document selections is defined as Online. This is because only a single line is printed for online documents, but a document record is created for each bin if entering multiple bins. So, if you entered more than one bin, the document would be incorrect. Positive transactions When processing a positive transaction, you must specify the bin location in which you are going to store the item. If the bin exists, the transaction quantity is added to the existing quantity in the bin. Otherwise, it is automatically created, providing you are processing a positive transaction and the Create bins at inventory transaction setup option is enabled. However, if this option is disabled you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin. Negative transactions When processing a negative transaction, you can only select a single bin. In addition, you must enter an existing bin as bins are not automatically created, regardless of your selection at the Create bins at inventory transaction setup option. You can enter a single bin here, or assign items to multiple bins using the Bins/Lots/Serials option.
Lot	Indicate the lot to which you want to assign the item. Enter a numeric lot number if the Lot is equal to job setup option is enabled and the Numbering method for Jobs is defined as Numeric. This field is only available if the stock item is defined as traceable (defined in the Stock Code Maintenance program) and the Numbering method for Lots is defined as Manual, or it is defined as Automatic, but you are processing a negative receipt. You can reuse the same lot number for different stock codes when processing a receipt, if the Use same lot on multiple stock codes setup option is enabled.
Concession	This indicates the concession reference number associated with the specific lot, if applicable. A concession usually indicates that although the item deviates from the original specification, it is still acceptable to and fit for its purpose. If you need to record a concession number against a lot, ensure that you enter it during the transaction process, as you cannot capture it later. Enable the Warn if blank concession entered preference to display a warning message when you haven't entered a concession number.
Lot expiry date	This field is disabled when processing a negative receipt. This indicates the expiry date defined against the lot.
Use by date	This indicates the date by when the lot items should be used.
Sell by date	This indicates the date by when the lot items should be sold.
Internal expiry date	This indicates the date by when the lot items will expire internally.
Manufacturing date	This indicates the date when the lot items were manufactured.
Dispatch date	This indicates the date by when the lot items should be dispatched.
Best before date	This indicates the best before date of the lot item.
Bins/Lots/Serials	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to perform one of the following actions: Record multiple bins against the receipt (i.e. distribute the receipt quantity to multiple bins within the warehouse selected). Capture additional lots being received into stock. Assign manual or batch serial numbers for any serialized items being processed. Considerations Recording multiple bins: This is only available under the following conditions: The Multiple bins in use option is enabled against the warehouse for which you are processing the transaction. The Receipts option under Document selections is not defined as Online. This is because only a single line is printed for online documents, but a document record is created for each bin if entering multiple bins. So, if you entered more than one bin, the document would be incorrect. If multiple bins are enabled company-wide, but for one warehouse multiple bins are disabled, and lots/serials are not required: The bin location for that one warehouse (when processing inventory movements) defaults to the warehouse code, instead of the default bin location defined against the stock code/warehouse. Capturing lot details: If multiple bins are in use but the Associate serials by bin setup option is disabled, then the Bin location must be entered before selecting the Bins/Lots/Serials hyperlink. Any values entered in the Expiry date and Concession fields are used as default values when adding multiple lots. This option is disabled if you are processing a negative receipt.
Capture additional lot names	Enable this option if you need to assign additional lots to the order line being processed. When you select to post the transaction, the Additional Lot Maintenance program is then loaded, enabling you to capture the additional lot details. This option only applies to traceable stock items. However, this is not available for items that require inspection, as additional lots can only be allocated when the item is received into stock. Additional lot details can be viewed in the Traceability Query program.
Use single ABC type elements	Enable this option to include pre-production elements in the calculation of costs. These costs are then added to the receipt cost entered. Only pre-production elements of cost defined with a calculation method of Single are applied. This option is only available if the Activity based costing required setup option is enabled.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Non-merchandise details	These options are only available if the Apply cost multiplier to process receipt option is enabled and a cost multiplier greater then one is defined against the warehouse for the stock item being receipted. These options let you distribute non-merchandise costs related to an inventory receipt, such as freight, duties, tax, etc.
Apply cost multiplier	Enable this option to apply a cost multiplier to the transaction. This lets you indicate what portion of the transaction value comprises non-merchandise costs. The Last cost of the item only includes the cost multiplier value if the Include non-merchandise costs setup option is enabled.
Cost multiplier	Indicate what portion of the transaction value for the stock item comprises non-merchandise costs. This defaults to the cost multiplier defined against the warehouse for the stock item, but can be changed if required.
Enter non-merchandise cost	Enable this option if you want to enter the actual non-merchandise value, rather than using the value in the Cost multiplier field which is calculated by the system. You can then override the default value displayed in the Non-merchandise cost field.
Non-merchandise cost	Enter the actual non-merchandise amount to apply to the transaction. This field is only available if you enabled the Enter non-merchandise cost option.
Non-merchandise distribution	Select the Edit hyperlink to distribute the non-merchandise cost to specific general ledger codes.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type.
Ledger code description	This indicates the description defined against the selected Ledger code.

Adjustments

Field	Description
Transaction details
Warehouse	Indicate the warehouse against which to process the transaction. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of items that you want to process. You can specify a negative quantity (to indicate a reversal of a previous transaction) providing there is enough on hand stock available. Costing method considerations You cannot process a negative adjustment into a previous period when the FIFO valuation setup option is enabled. The system message There are no FIFO buckets with enough stock available to post this transaction is displayed. If your Costing method is defined as FIFO or LIFO and you enter a negative quantity: You are given the opportunity to process the transaction into a specific FIFO/LIFO bucket.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field. This field is mandatory when performing an adjustment for an ECC-controlled item.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field. This field is mandatory when performing an adjustment for an ECC-controlled item.
Bin location	Indicate the bin location of the stock item. This field is only available if the Multiple bins setup option is enabled and the Multiple bins in use option is enabled against the warehouse entered. Restrictions Although you can enter multiple bin locations per transaction, you can only enter a single bin if the Receipts option under Document selections is defined as Online. This is because only a single line is printed for online documents, but a document record is created for each bin if entering multiple bins. So, if you entered more than one bin, the document would be incorrect. Positive transactions When processing a positive transaction, you must specify the bin location in which you are going to store the item. If the bin exists, the transaction quantity is added to the existing quantity in the bin. Otherwise, it is automatically created, providing you are processing a positive transaction and the Create bins at inventory transaction setup option is enabled. However, if this option is disabled you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin. Negative transactions When processing a negative transaction, you can only select a single bin. In addition, you must enter an existing bin as bins are not automatically created, regardless of your selection at the Create bins at inventory transaction setup option.
Lot	Indicate the lot to which you want to assign the item. Enter a numeric lot number if the Lot is equal to job setup option is enabled and the Numbering method for Jobs is defined as Numeric. This field is only available if the stock item is defined as traceable (defined in the Stock Code Maintenance program) and the Numbering method for Lots is defined as Manual, or it is defined as Automatic, but you are processing a negative receipt. You can reuse the same lot number for different stock codes when processing a receipt, if the Use same lot on multiple stock codes setup option is enabled.
Update original quantity received	This option is disabled by default, and only applies to lot traceable items. Enable this option to update the OrigQtyReceived field for the lot in the LotDetail table with the adjustment quantity made.
Serial Numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to capture manual and batch serial numbers for any serialized items being processed. Restrictions You can only adjust an existing serial number (i.e. you cannot create a new serial to which to process an adjustment). You can only process a positive adjustment against a manual serialized item if a negative adjustment was previously processed for the item and the item has not yet been sold.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. This account is debited if you process a negative transaction (i.e. reduce stock). This account is credited if you process a positive transaction (i.e. increase stock).
Ledger code description	This indicates the description defined against the selected Ledger code.

Cost Changes

Field	Description
Transaction details
Warehouse	Indicate the warehouse against which to process the transaction. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
New cost	Indicate the new cost for the stock item. This is based on either the unit cost or the total cost of items held on file.
Cost uom	This indicates the costing unit of measure for the stock item.
Cost basis	Indicate your required cost basis: Unit Select this to indicate that the entered new cost is applicable to each unit of the item held on hand. For example: If you enter a new cost of 50, then the unit cost of each item on hand is set to 50. Total Select this to indicate that the entered new cost is applicable to the total number of items held on hand. For example: If you enter a new cost of 50, then SYSPRO divides this amount by the quantity of the item on hand and updates the unit cost of the item accordingly. Rounding errors are indicated on the Inventory Journal Report.
Update last cost with new cost	Enable this option to update the last cost with the new cost entered.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. If you reduce the cost value against the stock item, then this account is debited. If you increase the cost value against the stock item, then this account is credited.
Ledger code description	This indicates the description defined against the selected Ledger code.

Cost Modifications

Field	Description
Transaction details
Warehouse	Indicate the warehouse against which to process the transaction. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	This indicates the specific quantity of items for which to modify the costs. Negative quantities are not allowed for this transaction type.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Previous cost	This indicates the current unit cost of the item.
Cost uom	This indicates the costing unit of measure for the stock item.
New cost	This indicates the new cost to assign to the quantity of the item specified.
Cost basis	Indicate your required cost basis: Unit Select this to indicate that the entered new cost is applicable to each unit of the item held on hand. For example: If you enter a new cost of 50, then the unit cost of each item on hand is set to 50. Total Select this to indicate that the entered new cost is applicable to the total number of items held on hand. For example: If you enter a new cost of 50, then SYSPRO divides this amount by the quantity of the item on hand and updates the unit cost of the item accordingly. Rounding errors are indicated on the Inventory Journal Report.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. The total value of the cost modification is then posted to this account.
Ledger code description	This indicates the description defined against the selected Ledger code.
Password	Enter the password associated with the ledger code defined.

Transfers OUT

Field	Description
Transaction details
Warehouse	Indicate the warehouse against which to process the transaction. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of the stock item to transfer out of the selected warehouse. The number of decimals for the quantity is defined against the stock item. Negative quantities are not allowed for this transaction type.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
Bin location	This is required if multiple bins are used in the warehouse from which stock is being transferred. Indicate the bin location of the item being transferred. You can only transfer items from one bin at a time. For example: If you want to record the transfer of 100 items from bin ABC in warehouse AA, to bins 123 and 456 in warehouse BB, then you have to record the transfer as two transactions. You can supply a bin that does not exist if the Create bins at inventory transaction setup option is enabled and the transfer quantity is positive.
Lot	Indicate the lot number of a traceable item being transferred. The hold status of a lot that is transferred between warehouses when you process a GIT transaction is retained. For example: If the lot transferred in is On Hold in the source warehouse, then it is marked as On Hold in the target warehouse. You can allocate the same lot number for different stock codes if the Use same lot on multiple stock codes setup option is enabled. Considerations You cannot transfer traceable items using the Out (no destination) option. To be able to allocate a lot that is on hold when processing a GIT Transfer OUT transaction, the following must apply: The GIT transfer of lots on hold operator activity must be allowed against your operator code. You must enable the Warn if lot is on hold preference. Lots on hold cannot be allocated if the Automatic depletion of lots by setup option is applied.
New warehouse	Indicate the warehouse to which the item must be transferred (i.e. the destination warehouse).
Serial numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to define the serial number(s) of the item you are transferring. This option is only available if serial tracking is required for the item you are transferring. A serial that is currently selected for stock take can only be transferred when the Allow serial number transfer setup option is enabled.
Reference	This field is only available if the Full goods in transit transfers facility setup option is enabled and the Numbering method for Goods in transit is defined as Manual. If not, then this field is disabled as the system generates the reference number automatically. Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
GIT Query	Select this to view details held against goods in transit reference numbers using the Browse on GIT References program. This field is only available if the Full goods in transit transfers facility setup option is enabled.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. This ledger account would typically be the clearing account for stock transfers. This account is debited with the transfer value if you process a transfers out transaction. This account is credited with the transfer value if you process a transfers in transaction.
Ledger code description	This indicates the description defined against the selected Ledger code.

Goods in Transit Reference

If the Full goods in transit transfers facility setup option is enabled and you process more than one GIT Transfer OUT transaction to the same warehouse (during the same run of the program), the following options are displayed when posting:

Field	Description
Append to existing reference	Enable this option to add the details of the current transaction to an existing GIT transfer out reference (for the same warehouses). If left disabled then a new GIT reference is created for the current transfer out transaction.
Goods in transit reference	This option is only enabled if the Numbering method for Goods in transit is defined as Manual. Enter a reference number for the goods in transit document for the current transaction. This is formatted according to the presentation length required for Goods in Transit.
Last transfer before printing	Select this to indicate that the current transaction is the last transaction you are processing for the warehouse combination during the current run of the program and that you want to generate the transfer document. This field is only available if the Print multiple lines per GIT document preference is enabled.
Print multiple lines per GIT document	Enable this option to print one transfers out document that contains multiple lines processed against a GIT reference for the current run of the program. The document is then printed when you select the Last transfer before printing option when posting the transaction. If you don't enable this option, then a separate transfers out document is printed for each transaction processed against a GIT reference for the current run of the program. This option is only available if the Full goods in transit transfers facility setup option is enabled and the Transfers out option under Document selections is defined as Online.
GIT Query	Select this to view details held against goods in transit reference numbers using the Browse on GIT References program. This field is only available if the Full goods in transit transfers facility setup option is enabled.
Post	Select this to process the transaction and optionally print an inventory transfer document using the Inventory Document Print program.
Cancel	This ignores any information you entered and returns to the previous screen.

Transfers IN

Field	Description
Transaction details
Warehouse	Indicate the warehouse into which the item must be transferred (i.e. the destination warehouse). If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction. The item must currently be in transit.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of the stock item to transfer into the selected warehouse. The number of decimals for the quantity is defined against the stock item. Negative quantities are not allowed for this transaction type.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
Bin location	This is required if multiple bins are used in the warehouse into which stock is being transferred. Indicate the bin location of the item being transferred. You can only transfer items from one bin at a time. For example: If you want to record the transfer of 100 items from bin ABC in warehouse AA, to bins 123 and 456 in warehouse BB, then you have to record the transfer as two transactions. This defaults to the bin location held against the warehouse assigned to the stock item, if the Use warehouse default bin location preference is enabled. If this preference is disabled, then it defaults to the Bin location to use preference. However, you can double click on the line to be transferred into change the bin location if required. You can supply a bin that does not exist if the Create bins at inventory transaction setup option is enabled and the transfer quantity is positive.
Lot	Indicate the lot number of a traceable item being transferred. The hold status of a lot that is transferred between warehouses when you process a GIT transaction is retained. For example: If the lot transferred in is On Hold in the source warehouse, then it is marked as On Hold in the target warehouse. You can allocate the same lot number for different stock codes if the Use same lot on multiple stock codes setup option is enabled.
Serial numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to define the serial number(s) of the item you are transferring. This option is only available if serial tracking is required for the item you are transferring. A serial that is currently selected for stock take can only be transferred when the Allow serial number transfer setup option is enabled.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. This ledger account would typically be the clearing account for stock transfers. This account is debited with the transfer value if you process a transfers out transaction. This account is credited with the transfer value if you process a transfers in transaction.
Ledger code description	This indicates the description defined against the selected Ledger code.

Transfers IN (GIT)

This facility varies depending on whether or not you are using the full good in transit facility. Therefore, if the Full goods in transit transfers facility setup option is enabled, the following fields are displayed in the Transfers IN (GIT) screen:

Warehouse Transfers In

Indicate the transfer references to display in the review:

Field	Description
Start Review	Select this to review the selected transactions.
Close	Select this to return to the previous screen.
GIT transfer selection
Warehouse	Indicate the warehouse for which to review the transfers in.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Transfer type selection
Inventory	Select this to review warehouse transfers.
Supply chain	Select this to review supply chain transfers.
GIT references
GIT reference selection	Indicate the goods in transit reference numbers to include in the review.
Source warehouses
Source warehouse selection	Indicate the source warehouse(s) to include in the review.
Stock codes
Stock code selection	Indicate the stock code(s) to include in the review.
Creation dates
Creation date selection	Indicate the creation date(s) to include in the review.
Due dates
Due date selection	Indicate the due date(s) to include in the review.
Product class
Product class selection	Indicate the product class(es) to include in the review.

Transfers in for Warehouse list view

When you select the Start Review function, the selected transactions are displayed in a list view.

GIT transactions which are flagged as being In process are not included in the list view.

If you experience a problem whilst processing a GIT transfer, run the Balance function of the Inventory Period End program and select the Balance goods in transit option.

This will clear the In process flag and the GITs will then be displayed in the list view.

Column	Description
Selected	Use this column to select or deselect the GIT references that you want to include or exclude as part of the transfer. The number of lines you select to process are displayed at the bottom of the list view. You typically select this option if you previously selected all lines, but now only want to include a few lines in the transaction.
Reference	This indicates the journal reference number associated with the transaction.
Stock code	This indicates the stock item against which the transaction will be processed.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Type	This indicates whether the line is inventory or a supply chain transfer.
Source	This indicates the warehouse from which the item is being transferred.
Qty transferred	This indicates the quantity which was transferred out of the source warehouse.
Qty received	This indicates the quantity transferred into the destination warehouse to date.
Qty outstanding	This indicates the difference between the quantity transferred and the quantity received.
Uom	This indicates the unit of measure for the transfer.
Due date	This indicates the calculated delivery date for the item. Non-working days are not taken into account when calculating this date if the Use absolute days setup option is enabled.
Creation date	This indicates the date on which the transfer out was created.
Product class	This indicates the product class to use for the transaction.

Line Details

The details displayed in this pane relate to the Goods in Transit line currently highlighted in the list view.

Change Quantity for Line

The following options are displayed if you select the Change quantity option from the Line Details pane or from within the Transfers in for Warehouse list view:

Field	Description
Accept and Close	Select this to accept the information entered and to return to the previous screen. If you changed the quantity for a serialized or a lot traceable item, the GIT Lots and Serials Query program is displayed when posting from the main Inventory Movements screen. However, this program is not displayed when you receipt in the full quantity.
Cancel	This ignores any information you entered and returns to the previous screen.
Quantity change details
Warehouse	This displays the warehouse into which the item must be transferred.
Source warehouse	This displays the warehouse from which the item was transferred.
Stock code	This displays the stock code for which you are changing the quantity.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity outstanding	This displays the quantity still outstanding against the transfer in (i.e. the quantity of the item which is currently in transit). If you have not processed any transfers in, then this field displays the quantity originally transferred out from the source warehouse. If you have processed partial receipts for the item, then this field displays the difference between the quantity originally transferred out and the quantity already transferred in.
Quantity	Indicate the quantity of items that you want to process. Considerations You cannot process an over receipt into the target warehouse and adjust the quantity in the source warehouse if the transaction will cause a negative quantity in the source warehouse and the Stock on hand allowed to go negative setup option is disabled for the source warehouse. If you have been denied access to the operator activity GIT under-receipt of GIT transfers, then you cannot mark the transaction as complete if the receipt quantity is less than the quantity outstanding. If you have been denied access to the operator activity GIT over-receipt of GIT, then you cannot mark the transaction as complete if the receipt quantity is more than the quantity outstanding. Negative quantities are not allowed for this transaction type.
Bin location	This is required if multiple bins are used in the source warehouse defined. Specify a single bin location into which the stock must be receipted in the target warehouse. You can only transfer items from one bin at a time. For example: If you want to record the transfer of 100 items from bin ABC in warehouse AA, to bins 123 and 456 in warehouse BB, then you have to record the transfer as two transactions. The bin defined against the stock code's warehouse is the default bin location, if the Use default warehouse bin location preference is enabled, but this can be overwritten if required. If this preference is disabled, then you must supply a bin location to be used by default. The bin you ultimately supply must exist unless the Create bin location if not on file preference is enabled. Your selection at the Create bins at inventory transaction setup option does not apply in this case.
Notation	Enter a narration relevant to the quantity change.
Transfer complete	Indicate whether or not the transfer is complete. If you receipt the total quantity outstanding then the transfer is marked as complete. The in transit quantity for the target warehouse is reduced and the on hand quantity is increased by the receipt quantity. You cannot access this field if you are denied access to the source warehouse or the following operator activities: Inventory stock adjustments Inventory expense issues
Action back to source	These options are only available when you process a partial receipt and you select the Transfer complete option. For example: The quantity transferred into the destination warehouse is less than the quantity transferred out of the source warehouse.
Source transaction	Because the transfer is marked as complete, you can't transfer additional quantities into the destination warehouse for this transaction. Therefore, this field enables you to specify what to do with the balance of the quantity not transferred into the destination warehouse: Adjustment Select this to transfer the balance of the quantity not transferred into the destination warehouse back into the source warehouse. Expense issue Select this to expense the balance of the quantity. Inventory is then reduced by the balance of the quantity and its value. You typically expense the balance of the quantity if the items were damaged in transit and the cost of returning them to the source warehouse exceeds their value, or if the items were sent to the destination warehouse to be used as samples.
Ledger code	This field is only available if you enable the Expense issue option. Enter the general ledger code to which the expense issue amount must be debited.
Ledger code description	This indicates the description defined against the selected Ledger code.

Transfer IN Cost Multiplier

The following options are displayed if a transfer cost multiplier is defined for transfers between the warehouses that you are processing:

Field	Description
Processing	The following fields are displayed purely for information purposes: Reference This indicates the GIT reference that you are processing. Line This indicates the line number on the GIT that you are processing. Stock code This indicates the stock code that you are transferring in. Source warehouse This indicates the warehouse that initiated the transfer.
Apply transfer cost multiplier	Select this to apply the transfer cost multiplier to the selected line transfer.
Transfer cost multiplier	This lets you process the transfer costs to the appropriate general ledger code(s). You cannot process the transfer amount(s) to the selected ledger code(s) until the distribution amount is zero. This defaults to the transfer multiplier defined in the warehouse move matrix for transfers between the selected source and target warehouses, but can be changed if required.
Enter non-merchandise cost	Select this to change the transfer cost calculated by the system. If you select this option then you can override the default cost displayed in the Non-merchandise cost field.
Non-merchandise cost	This indicates the transfer cost amount to be processed against the item. Non-merchandise costs are only included in the Last cost of the item if the Include non-merchandise costs setup option is enabled.
Save	Select this to save the details entered and proceed to the Non-merchandise Distribution screen.
Skip Item	Select this if you do not want to process any transfer amount against this item.

Non-merchandise Distribution

This screen is displayed if you selected to apply a Transfer cost multiplier:

Field	Description
Delete	This deletes the distribution line currently highlighted in the list view.
Save and Close	This saves the details you entered or changed and returns to the previous screen.
Close	This returns you to the previous screen.
Apply Undistributed	This applies the undistributed value to the Amount field of the currently highlighted line.
Reference	This indicates the GIT reference against which the transfer cost must be processed.
Ledger code	This indicates the ledger code to which the transfer cost must be processed. This defaults to the ledger code defined against the GIT warehouse in the GIT warehouse matrix, but can be changed if required.
Amount	This field indicates the transfer amount to be processed to the defined ledger code.

Immediate Transfers

Field	Description
Transaction details
Warehouse	Indicate the warehouse out of which the item must be transferred. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of the stock item to transfer out of the selected warehouse. The number of decimals for the quantity is defined against the stock item.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
Bin location	This is required if multiple bins are used in the source warehouse defined. Indicate the bin location in the source warehouse from which the item is being transferred. You can only transfer items from one bin at a time. For example: If you want to record the transfer of 100 items from bin ABC in warehouse AA, to bins 123 and 456 in warehouse BB, then you have to record the transfer as two transactions. You can supply a bin that does not exist if the Create bins at inventory transaction setup option is enabled and the transfer quantity is positive.
Lot	Indicate the lot number of a traceable item being transferred. The hold status of a lot that is transferred between warehouses when you process a GIT transaction is retained. For example: If the lot transferred in is On Hold in the source warehouse, then it is marked as On Hold in the target warehouse. You can allocate the same lot number for different stock codes if the Use same lot on multiple stock codes setup option is enabled. Considerations To be able to allocate a lot that is on hold when processing a GIT Transfer OUT transaction, the following must apply: The GIT transfer of lots on hold operator activity must be allowed against your operator code. You must enable the Warn if lot is on hold preference. However, lots on hold cannot be allocated if the Automatic depletion of lots by setup option is applied.
New warehouse	Indicate the warehouse to which the item must be transferred (i.e. the destination warehouse).
New bin location	This is required if multiple bins are used in the destination warehouse defined. Indicate the bin into which the item must be transferred in the destination warehouse. You can supply a bin that does not exist if the Create bins at inventory transaction setup option is enabled and the transfer quantity is positive.
Serial numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to define the serial number(s) of the item you are transferring. This option is only available if serial tracking is required for the item you are transferring. A serial that is currently selected for stock take can only be transferred when the Allow serial number transfer setup option is enabled.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
GIT Query	Select this to view details held against goods in transit reference numbers using the Browse on GIT References program. This field is only available if the Full goods in transit transfers facility setup option is enabled.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. This ledger account would typically be the clearing account for stock transfers. This account is debited with the transfer value if you process a transfers out transaction. This account is credited with the transfer value if you process a transfers in transaction.
Ledger code description	This indicates the description defined against the selected Ledger code.

No Destination Transfers

Field	Description
Transaction details
Warehouse	Indicate the warehouse out of which the item must be transferred. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of the stock item to transfer out of the selected warehouse. The number of decimals for the quantity is defined against the stock item.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
Bin location	This is required if multiple bins are used in the source warehouse defined. Indicate the bin location of the item being transferred. You can only transfer items from one bin at a time. For example: If you want to record the transfer of 100 items from bin ABC in warehouse AA, to bins 123 and 456 in warehouse BB, then you have to record the transfer as two transactions. You can supply a bin that does not exist if the Create bins at inventory transaction setup option is enabled and the transfer quantity is positive.
Serial numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to define the serial number(s) of the item you are transferring. This option is only available if serial tracking is required for the item you are transferring. A serial that is currently selected for stock take can only be transferred when the Allow serial number transfer setup option is enabled.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
GIT Query	Select this to view details held against goods in transit reference numbers using the Browse on GIT References program. This field is only available if the Full goods in transit transfers facility setup option is enabled.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. This ledger account would typically be the clearing account for stock transfers. This account is debited with the transfer value if you process a transfers out transaction. This account is credited with the transfer value if you process a transfers in transaction.
Ledger code description	This indicates the description defined against the selected Ledger code.

Bin Transfers

Field	Description
Transaction details
Warehouse	Indicate the warehouse out of which the item must be transferred. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of items to transfer between bins. Negative quantities are not allowed for this transaction type. You cannot post a bin transfer transaction if this causes the bin quantity to go negative and the Stock on hand allowed to go negative setup option is disabled for the warehouse.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
From bin	Indicate the bin from which to transfer items. This bin must already exist on file.
Lot	Indicate the lot number of a traceable item being transferred. You can allocate the same lot number for different stock codes if the Use same lot on multiple stock codes setup option is enabled. If you want to process a bin transfer when the same lot number is stored in two separate bins, but the expiry date against the lot number is different in each bin, then you must enable the Warn if different dates on xferred lots preference, otherwise you can't process the transfer.
To bin	Indicate the bin into which to transfer items. If the bin does not exist, it is automatically created, providing the Create bins at inventory transaction setup option is enabled. However, if this option is disabled you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin.
Serial numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to define the serial number(s) of the item you are transferring. This option is only available if serial tracking is required for the item you are transferring. A serial that is currently selected for stock take can only be transferred when the Allow serial number transfer setup option is enabled.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.

Physical Counts

Field	Description
Transaction details
Warehouse	Multiple bins cannot be in use in this warehouse. Indicate the warehouse against which to process the transaction. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the number of items on hand that you have counted. The system then replaces the quantity on hand with the new quantity entered. Any variance is recorded in the InvMovements table as a Stock adjustment.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Bin location	Indicate the bin location in which the item was counted.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. This account is debited if you process a negative transaction (i.e. reduce stock). This account is credited if you process a positive transaction (i.e. increase stock).
Ledger code description	This indicates the description defined against the selected Ledger code.
Password	Enter the password associated with the ledger code defined.

Expense Issues

Field	Description
Transaction details
Warehouse	Indicate the warehouse against which to process the transaction. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	This indicates the quantity of items to issue as an expense transaction. If you enter a negative issue quantity to reverse a previously issued amount, the negative issue quantity is valued at the current warehouse cost and not at the original issue cost.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
Bin location	This indicates the bin from which to issue the item as an expense transaction.
Lot	Indicate the lot number from which the traceable item being issued (as an expense transaction) must be taken. You can allocate the same lot number for different stock codes if the Use same lot on multiple stock codes setup option is enabled.
Serial Numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to capture manual and batch serial numbers for any serialized items being processed.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. This ledger code is typically an expense account type.
Ledger code description	This indicates the description defined against the selected Ledger code.
Password	Enter the password associated with the ledger code defined.

Backflushing

Requirements

When you select to process a Backflushing transaction, the system prompts you to indicate which warehouse to issue the components from and the level of backflushing required.

Therefore, the following options are displayed:

Field	Description
OK	Select this to accept the information entered and proceed to the next screen where you can define the options required for receipting the finished item into stock.
Warehouse for Components
Issue from 'warehouse to use'	Enable this option to issue the components from the Warehouse to use defined against the components. If you disable this option, you can then indicate the warehouse from which the component must be issued when backflushing. However, if you enable this option, then you must also enable the Ignore warehouses defined on structure option. This is because if you only enable the Issue from 'warehouse to use' option and a warehouse is defined against the bill of materials structure for the component, then that warehouse is used. If you defined a Floor stock warehouse, then that warehouse is only used if you enable this option.
Warehouse to issue from	Indicate the specific warehouse from which you require components to be issued. If you enter a warehouse to issue from, then you must enable the Ignore warehouses defined on structure option. This is because if you only enable the Warehouse to issue from option and a warehouse is defined against the bill of materials structure for the component, then that warehouse is used. If the Multiple bins in use option is enabled against the defined warehouse, then components are issued from the default bin location defined against the warehouse. If insufficient stock is available in that bin, a message is displayed. If stock is available in other bins, then you need to perform a Bin Transfer to transfer the available stock to the default bin defined against the warehouse to issue from.
Ignore warehouses defined on structure	Enable this option if you don't want to issue components from the Warehouse to use defined against the bill of materials structure for the component. If you disable this option, then components are issued from the Warehouse to use defined against the bill of materials structure for the component, irrespective of any other Warehouse for components options enabled.
Backflushing
Backflush level	Indicate the level of backflushing that you require: All Process all levels in the bill of material. First Issue components only from the first level of the bill of material, regardless of the number of levels in the bill.
Exclude comp/op against bought out part	Enable this option to ignore components and operations held against a bought out item. Depending on your manufacturing process, you may require bought out items to be made in, in which case you could assign components and/or operations to the bought out item. Therefore, this option enables you to indicate whether or not to process these components and operations at the time of backflushing. If you enable this option and you have stock on hand for the bought out parent item, then it will not backflush the components attached to the bought out item.

Backflushing Pane

Field	Description
Transaction details
Warehouse	This indicates the warehouse into which the parent part must be receipted. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	Backflushing is not possible for any of the following: Stock codes that are configured with a Part category of Kit part or Planning bill. Stock codes which are on Full hold. This indicates the finished part or sub-assembly to backflush (i.e. receive into stock). You can backflush a bought out item if the Allow backflush of bought out items setup option is enabled.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of the item to backflush. Considerations If the system encounters sufficient quantity of the components to manufacture the parent item, then it reduces stock by the required amount according to the bill of material structure. Similarly, if the Stock on hand allowed to go negative setup option is enabled for the warehouse(s) from which the backflush is processed, then components are issued and stock is reduced by the required amount according to the bill of material structure. If there is an insufficient quantity of an item and the Stock on hand allowed to go negative setup option is disabled, then the backflushing transaction cannot be completed. If there is insufficient quantity available of a sub-assembled item to manufacture the item and you selected to backflush All levels of the bill, then the system issues the quantity that is available and continues with the next level of the bill of material. It issues enough of the components of the sub-assembled item to make up the required quantity of the sub-assembled item. However, if you selected to backflush only the First level of the bill of materials and insufficient stock exists for the backflush, then the transaction cannot be completed, unless stock on hand is allowed to go negative. If your Costing method is defined as FIFO or LIFO and you enter a negative quantity: You are given the opportunity to process the transaction into a specific FIFO/LIFO bucket.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
Current cost	This indicates the current cost per unit of the stock item. This field cannot be changed when backflushing as it is automatically calculated using the cost of material and labor issued for the backflush.
Cost uom	This indicates the costing unit of measure for the stock item.
Bin location	If multiple bins are not in use for the warehouse from which the backflush is being processed, then this field defaults to the default bin for the warehouse and cannot be changed. Indicate the bin location into which the parent item must be received. If the bin exists, the transaction quantity is added to the existing quantity in the bin. Otherwise, it is automatically created, providing you are processing a positive transaction and the Create bins at inventory transaction setup option is enabled. However, if this option is disabled you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin. When processing a negative backflush quantity, the bin location must exist against the parent item (i.e. the item must have been issued against the parent item for that specific bin location). If the default bin against a component is not defined, then the bin is assumed to be the same as the warehouse code.
Lot	This field is only available if the following are true: The item is defined as traceable in the Stock Code Maintenance program. The Numbering method for Lots is defined as Manual. You are processing a negative backflushing transaction. Indicate the lot number from which the item must be backflushed. You can allocate the same lot number for different stock codes if the Use same lot on multiple stock codes setup option is enabled.
Concession	This indicates the concession reference number associated with the specific lot, if applicable. A concession usually indicates that although the item deviates from the original specification, it is still acceptable to and fit for its purpose. If you need to record a concession number against a lot, ensure that you enter it during the transaction process, as you cannot capture it later. Enable the Warn if blank concession entered preference to display a warning message when you haven't entered a concession number.
Lot expiry date	This indicates the expiry date defined against the lot.
Serial Numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to capture manual and batch serial numbers for any serialized items being processed.
Use single ABC type elements	Enable this option to include pre-production elements in the calculation of costs. These costs are then added to the receipt cost entered. Only pre-production elements of cost defined with a calculation method of Single are applied. This option is only available if the Activity based costing required setup option is enabled.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Non-merchandise details	These options are only available if the Apply cost multiplier to process receipt option is enabled and a cost multiplier greater then one is defined against the warehouse for the stock item being receipted. These options let you distribute non-merchandise costs related to an inventory receipt, such as freight, duties, tax, etc.
Apply cost multiplier	Enable this option to apply a cost multiplier to the transaction. This lets you indicate what portion of the transaction value comprises non-merchandise costs. The Last cost of the item only includes the cost multiplier value if the Include non-merchandise costs setup option is enabled.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount must be posted. This field is only available if the following are true: The Integration level for the Inventory integration methods setup option is linked to GL. The Request ledger code at transactions setup option is enabled for this transaction type. Default ledger code considerations The ledger account that is defined against the WIP branch (which the user selects during backflushing) is displayed by default, if the Work in Progress module is integrated to the ledger at branch level (as defined against the Apply integration level at setup option).
Ledger code description	This indicates the description defined against the selected Ledger code.

Backflushing Cost Multiplier

The Cost Multiplier screen is displayed if a cost multiplier value greater than 1 is assigned to the stock item and you enabled the Apply cost multiplier option.

Field	Description
Cost multiplier	Indicate what portion of the transaction value for the stock item comprises non-merchandise costs. This defaults to the cost multiplier defined against the warehouse for the stock item, but can be changed if required.
Enter non-merchandise cost	Enable this option if you want to enter the actual non-merchandise value, rather than using the value in the Cost multiplier field which is calculated by the system. You can then override the default value displayed in the Non-merchandise cost field.
Non-merchandise cost	Enter the actual non-merchandise amount to apply to the transaction. This field is only available if you enabled the Enter non-merchandise cost option.
OK	Select this to apply the calculated or entered non-merchandise value to the transaction.
Cancel	Select this to exit the Cost Multiplier screen without applying the non-merchandise value. If you cancel, the following message is displayed: Inventory journals have already been posted. If you cancel now, non-merchandise distribution will not be posted. Do you still wish to cancel this transaction? If you select Yes, (i.e. you cancel out of the Cost Multiplier screen) then the cost multiplier is applied to the cost of the item in inventory, but the non-merchandise entry for the cost multiplier value is not posted to the general ledger. This results in a difference between the item's value in the Inventory Control module and its value in the Inventory control account in the general ledger. This difference must then be manually journalized using the GL Journal Entry GL Journal Entry program.

Backflushing options

The Backflushing options screen is displayed when you select the Post function and enables you indicate if the following values must be added to the backflushing value:

Set-up time
Startup time
Teardown time

This is useful if you backflush an item several times in a day, but you only require these times to be calculated once.

Considerations

Irrespective of whether or not you select to include the set-up, startup and teardown times when backflushing, the run time and the fixed and variable overheads are posted to the general ledger.

The ledger accounts are determined by the general ledger integration codes defined against the work centers linked to the operation(s).
Fixed and variable overheads are calculated using the run time and the times selected in the Backflushing options screen.

Therefore, fixed overheads are calculated as:

Fixed rate x (Run time + Set-up time + Startup time + Teardown time)

However, if you do not select any of these options, then the fixed overheads are calculated as:

Fixed rate x (Run time).
Similarly, if you select only set-up time, then the fixed overheads are calculated as:

Fixed rate x (Run time + Set-up time)

The variable overheads are calculated in the same manner, but using the variable overhead rate.
If labor operations are included in the bill of material structure of the sub-assembly (and the Work in Progress module is installed) then the cost of these operations is included in the cost of the backflushed item.
A labor journal is always created, even if the calculated times are all zero.

However, if the Work in Progress module is not installed, then labor journals are not created and work center efficiency files are not updated.
If Work in Progress is installed, then labor journals are created if any operations are held against the part being backflushed, or if a shortage of a sub-assembly (against which operations are held) occurs.

Field	Description
OK	Select this to continue processing.
Include set-up time	Select this to add the value of set-up time to your backflushing value.
Include startup time	Select this to add the value of startup time to your backflushing value.
Include teardown time	Select this to add the value of teardown time to your backflushing value.
Job number	Indicate a dummy job number which serves as a link from the materials to the parent item. This entry is not validated as it is a user defined job reference field. If the stock item you are backflushing is defined as traceable or serialized, then you must make an entry in this field.
Alternate routing required	This field is only available if the Alternate routings setup option is enabled. Select this to indicate a different routing to be used for the issue of materials and operations.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount is posted. Default ledger code considerations The ledger account defined against the WIP branch (which the user selects during backflushing) is displayed by default, if the Work in Progress module is integrated to the ledger at branch level (as defined against the Apply integration level at setup option).
Ledger code description	This indicates the description defined against the selected Ledger code.
WIP branch	This indicates the Work in Progress branch for the job.

Putaways - Bin Transfer

Field	Description
Putaway details
Warehouse	Indicate the warehouse out of which the item must be transferred. If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of items to transfer between bins. Negative quantities are not allowed for this transaction type. You can't post a bin transfer transaction if this causes the bin quantity to go negative and the Stock on hand allowed to go negative setup option is disabled for the warehouse.
Stocking unit of measure	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
From bin location	Indicate the source bin, i.e. the bin from which items will be transferred. This bin must already exist on file.
Lot	Indicate the lot number of a traceable item being transferred. You can allocate the same lot number for different stock codes if the Use same lot on multiple stock codes setup option is enabled. If you want to process a bin transfer when the same lot number is stored in two separate bins, but the expiry date against the lot number is different in each bin, then you must enable the Warn if different dates on xferred lots preference, otherwise you can't process the transfer.
To bin location	Indicate the bin into which items will be transferred. If the bin does not exist, it is automatically created, providing the Create bins at inventory transaction setup option is enabled. However, if this option is disabled you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin.
Serial numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to define the serial number(s) of the item you are transferring. This option is only available if serial tracking is required for the item you are transferring. A serial that is currently selected for stock take can only be transferred when the Allow serial number transfer setup option is enabled.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.

Putaways - Warehouse Transfer

Field	Description
Transaction details
Warehouse	Indicate the source warehouse (i.e. the warehouse from which the item is transferred). If a default warehouse is configured at operator or company level, then it is displayed here automatically. The operator default takes precedence.
Stock code	This indicates the stock item against which to process the transaction.
Description	This indicates the description defined against the stock code in the Stock Code Maintenance program.
Long description	This indicates the long description defined against the stock code in the Stock Code Maintenance program, and can be used verify that you have entered the correct stock code.
Quantity	Indicate the quantity of items to transfer between warehouses. Negative quantities are not allowed for this transaction type. You can't post a bin transfer transaction if this causes the bin quantity to go negative and the Stock on hand allowed to go negative setup option is disabled for the warehouse.
Stocking unit of measure	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Revision	If the stock code is defined as an ECC-controlled item, then this field indicates the revision number for the stock item. You cannot change the revision of serialized ECC items once you have allocated the serial numbers. The wording displayed for this field defaults to Revision, but is replaced by whatever wording you have assigned to the Revision setup option field.
Release	If the stock code is defined as an ECC-controlled item, then this field indicates the release number for an ECC-controlled item. Once you've allocated the serial numbers, you can't change the release of serialized ECC-controlled items. The wording displayed for this field defaults to Release, but is replaced by whatever wording you have assigned to the Release setup option field.
Bin location	Indicate the location of the bin from which items will be transferred. This bin must already exist on file.
Lot	Indicate the lot number of a traceable item being transferred. You can allocate the same lot number for different stock codes if the Use same lot on multiple stock codes setup option is enabled. If you want to process a bin transfer when the same lot number is stored in two separate bins, but the expiry date against the lot number is different in each bin, then you must enable the Warn if different dates on xferred lots preference, otherwise you can't process the transfer.
New warehouse	Indicate the warehouse into which items will be transferred.
New bin	Indicate the bin into which items will be transferred. If the bin does not exist, it is automatically created, providing the Create bins at inventory transaction setup option is enabled. However, if this option is disabled you must either enter an existing bin or use the Inventory Bin Maintenance program to create a new bin.
New warehouse notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Serial numbers	Select the Edit hyperlink to use the Bins, Lots & Serial Capture program to define the serial number(s) of the item you are transferring. This option is only available if serial tracking is required for the item you are transferring. A serial that is currently selected for stock take can only be transferred when the Allow serial number transfer setup option is enabled.
Reference	Optionally enter a journal reference that is associated with the transaction. This is formatted according to the presentation length required for Goods in Transit. This reference is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
Notation	Optionally enter a notation associated with the transaction. This notation is then printed on the Inventory Journal Report and displayed in the GL Zoom on Inventory Journal program.
G/L details
Ledger code	This indicates the general ledger account to which the transaction amount is posted. This defaults to the ledger code selected at the Warehouse control field within the Warehouse Maintenance program, but can be changed when capturing the transaction.
Ledger code description	This indicates the description defined against the selected Ledger code.
GIT reference details
GIT query	Select the Query hyperlink to view the goods in transit references in the list view.

Stock Information

This pane contains stock information that is displayed while you enter transaction details for an item.

Field	Description
Warehouse	This indicates the warehouse in which the transaction is being processed.
Stock code	This indicates the code of the stock item being processed.
Stocking uom	This indicates the stocking unit of measure defined against the stock item in the Stock Code Maintenance program.
Stock on hand	This indicates the physical stock quantity in the warehouse.
Stock available	This indicates the quantity on hand less the quantity which is currently allocated to sales orders. This quantity excludes unallocated back order and ship quantities for scheduled orders.
Stock free	This indicates the quantity on hand less the sales order ship quantity. This quantity excludes unallocated back order and ship quantities for scheduled orders.
In transit	This indicates the outstanding quantity for non-immediate warehouse transfers.
Allocated	This indicates a sum of the following for the stock code: The quantity on back order The sales order quantity in ship The outstanding quantity to be issued to jobs (including allocations to both confirmed and unconfirmed jobs) The quantity reserved for WIP allocations This quantity excludes unallocated back order and ship quantities for scheduled orders.
On order	This indicates the quantity of outstanding purchase orders and jobs.
On back order	This indicates the sales order quantity on back order. This quantity excludes unallocated back order and ship quantities for scheduled orders.
In inspection	This indicates the quantity of purchased items awaiting inspection (i.e. receipted into inspection but not yet receipted into stock).
Cost uom	This indicates the costing unit of measure for the stock item.
Current cost	This indicates the current cost of the stock item.

Recap Totals

The totals displayed in this pane are updated each time you post a transaction.

Field	Description
Session details
Transaction date	This indicates the date on which the transactions were posted.
Posting period	This indicates the inventory period in which the transactions were posted.
Hash quantity	This indicates the total number of items processed in all transactions during the current run of the program, regardless of the unit of measure. For example: If 12 units and 13 boxes were processed, then the value shown here would be 25.
Receipts	This indicates the number of Receipt transactions posted, as well as the total value of those transactions.
Adjustments	This indicates the number of Adjustment transactions posted, as well as the total value of those transactions.
Expense issues	This indicates the number of Expense Issue transactions posted, as well as the total value of those transactions.
Transfers IN	This indicates the number of Transfers In transactions posted, as well as the total value of those transactions.
Transfers OUT	This indicates the number of Transfers Out transactions posted, as well as the total value of those transactions.
Cost changes	This indicates the number of Cost Change transactions posted, as well as the total value of those transactions.
Physical counts	This indicates the number of Physical Count transactions posted, as well as the total value of those transactions.
Cost modifications	This indicates the number of Cost Modification transactions posted, as well as the total value of those transactions.

* Development-Authors@syspro.com