Supplier Quote Entry
Exploring
This program lets a supplier (or SYSPRO user) submit quotations for RFQs. Quotations are submitted per requisition and/or per requisition line.
Things that can be done in this program include:
-
A supplier can submit a quotation for an RFQ.
- A SYSPRO user can manually capture quotation details (e.g. the supplier sends them via email).
This program is accessed from the Program List pane of the SYSPRO menu:
-
Program List > Purchase Orders > Request for Quote System > Transaction Processing
Request for quote refers to the query that is presented to obtain pricing and delivery information as well as terms and conditions from potential suppliers. The business requirement is defined beforehand and the potential suppliers are provided with the complete specifications, required quantities and delivery schedule.
The RFQ has a closing date that can only be changed until it is submitted for bidding.
Starting
You restrict operator access to activities within a program using the Operator Maintenance program.
You can restrict operator access to the fields within a program (configured using the Operator Maintenance program).
You can restrict access to the eSignature transactions within a program at operator, group, role or company level (configured using the eSignature Setup program). Electronic Signatures provide security access, transaction logging and event triggering that gives you greater control over your system changes.
Controls access to the Save button in the Supplier Quote Entry program.
Controls access to the Save function of the Supplier Quote Entry business object.
You can restrict operator access to programs by assigning them to groups and applying access control against the group (configured using the Operator Groups program).
You can restrict operator access to functions within a program using passwords (configured using the Password Definition program). When defined, the password must be entered before you can access the function.
The following configuration options in SYSPRO may affect processing within this program or feature, including whether certain fields and options are accessible.
The Setup Options program lets you configure how SYSPRO behaves across all modules. These settings can affect processing within this program.
Setup Options > Configuration > Distribution > Purchase Orders
- Requisition value for RFQ
Setup Options > Keys > Distribution - Purchasing
- RFQ reference
- Key type
- Case
- Suppress leading zeros
- Presentation length
- Numbering method
Solving
Why don't you drop us a line with some useful information we can add here?
Using
The following are possible status codes for a request for quote:
Status | Description |
---|---|
Blank - RFQ created |
This status indicates the RFQ has been created. |
P - RFQ Approved and Submitted for Bidding |
This status is applied to the RFQ header and detail lines when the RFQ is ended and/or printed. The following sub-statuses may be displayed in list views:
|
C - RFQ Completed (all lines actioned) |
This status is applied to the RFQ when the closing date is reached . The following sub-statuses may be displayed in list views:
|
* - RFQ Cancelled |
This status is applied to the RFQ header (not the detail lines) when the RFQ is canceled. |
The following are possible status codes for a supplier detail line of the RFQ:
Status | Description |
---|---|
Blank - Waiting for quote |
This status indicates that the RFQ has been created. The following sub-statuses may be displayed in list views:
The following sub-statuses are displayed in the Supplier Email list view in the Request for Quote Maintenance program:
|
A - Supplier quote accepted |
This status is applied to the RFQ supplier line once the bid is accepted. |
R - Supplier quote rejected |
This status is applied automatically to remaining RFQ supplier lines once a quote for the RFQ detail line is accepted. |
N - No reply |
This status is applied to the RFQ supplier line when the supplier has been invited to quote, but fails to respond before the RFQ closing date. |
- Columns in a list view are sometimes hidden by default. You can reinstate them using the Field Chooser option from the context-sensitive menu (displayed by right-clicking a header column header in the list view). Select and drag the required column to a position in the list view header.
- Press Ctrl+F1 within a list view or form to view a complete list of functions available.
Referencing
Field | Description |
---|---|
Supplier |
This lets you search for and select the supplier code. This is typically used by SYSPRO users to capture a quotation received by hand or email. For external suppliers, this indicates the relevant supplier code and can't be changed. |
RFQ reference |
This indicates the RFQ number. |
RFQ description |
This indicates the description for the RFQ. |
Closing date |
This indicates the date when the RFQ closes. All suppliers must submit their quotes on or before the closing date. |
Status |
This indicates the current status of the RFQ. |
RFQ notes |
Select View to open and view RFQ header notes using the Admin Notepad Editor (Rich Text) program. Notes that are attached to the RFQ header relate to all RFQ lines. |
RFQ attachments |
Select View to open and view RFQ attachments, which are typically files containing images, specifications and/or measurements. Attachments that are attached to the RFQ header relate to all RFQ lines. |
Field | Description |
---|---|
Save |
This saves the details you entered or changed. |
Stock code |
This indicates the stock code for which the quote was requested. |
Description |
This indicates the description of the stock code for which the quote was requested. |
Quantity |
This indicates the quantity of the item being quoted by the supplier. |
Unit of measure |
This indicates the unit of measure held against the item. |
Line notes |
Select View to open and view the notes for this RFQ line, using the Admin Notepad Editor (Rich Text) program. Notes that are attached to the RFQ line only relate to the selected RFQ line. |
Line attachments |
Select Show to open and view attachments for this RFQ line. These are typically files containing images, specifications and/or measurements. Attachments that are attached to the RFQ line only relate to the selected RFQ line. |
Unit price |
This lets you capture the unit price of the item. The supplier currency is displayed in brackets. |
Lead time (days) | This lets you capture how long it takes for delivery of the item, from the time of accepting the quote. |
Notepad |
Select Edit to modify the RFQ line notes using the Admin Notepad Editor (Rich Text) program. |
Attachments | Select Edit to modify the attachments for the RFQ line. |
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