Intrastat Reporting

Intrastat Triangulation occurs when three EU states are involved in a transaction, where one orders goods from a second while goods are sourced from a third.

  • The state receiving goods records an Intrastat arrival.
  • The state dispatching goods records an Intrastat dispatch (declaring the ordering state as a recipient).
  • The intermediary or agent state records nothing for Intrastat purposes.

Exploring

When a requisition, purchase order or sales order is created, the triangulation role of agent, supplier or customer is selected, as well as the dispatch and destination states. These details are specified at order line level for stocked and non-stocked goods, so they are used when creating dispatch notes, credit notes or reprint files, and when receipting in stock from inspection.

You can view and change tariffs on the Intrastat triangulation transactions using the Maintain Intrastat Dispatches and Maintain Intrastat Arrivals programs. Intrastat transaction values are reported in the EC Triangulation Transactions - Dispatch and EC Triangulation Transactions – Arrivals reports.

The programs related to this feature are accessed from the Program List pane of the SYSPRO menu:

  • Program List > Purchase Orders
  • Program List > Sales Orders
  • Program List > Sales Analysis

This is the name given to the method of collecting information and producing statistics on the export and import of goods between countries of the European Union (EU).

Intrastat came into existence in 1993 as the source of trade statistics within the EU and the requirements are similar in all member states.

Starting

To use this feature, the following setup option(s) must be enabled:

Setup Options > Tax > Company Tax Options

  • EC VAT system required

    You won't be able to add Intrastat fields to forms and list views if this setup option is not enabled.

You can secure this feature by implementing a range of controls against the affected programs. Although not all these controls are applicable to each feature, they include the following:

  • You can restrict operator access to activities within a program (configured using the Operator Maintenance program).
  • You can restrict operator access to the fields within a program (configured using the Operator Maintenance program).
  • You can restrict operator access to functions within a program using passwords (configured using the Password Definition program). When defined, the password must be entered before you can access the function.
  • You can restrict access to the eSignature transactions within a program at operator, group, role or company level (configured using the eSignature Setup program). Electronic Signatures provide security access, transaction logging and event triggering that gives you greater control over your system changes.
  • You can restrict operator access to programs by assigning them to groups and applying access control against the group (configured using the Operator Groups program).
  • You can restrict operator access to programs by assigning them to roles and applying access control against the role (configured using the Role Management program).
  • Intrastat details can't be captured on blanket purchase orders or blanket sales orders. The default Intrastat details are applied when the sales or purchase order is created from the blanket sales or blanket purchase order and can be edited on the sales or purchase order.

Using

The following indicates areas in the product that may be affected by implementing this feature:

All Intrastat related fields are hidden by default and must be added to panes and list views using the Field Chooser or Field Selector functions.

Program List > Sales Orders > Dispatch Notes > Transaction Processing

The Intrastat triangulation details are displayed on the Stocked Line and Non-stocked Line panes, as well as the Dispatch Note Lines list view.

Program List > Sales Orders > Sales Order Processing

  • The following default values for Intrastat transactions can be specified on the Details tab of the Preferences window (select Preferences from the Options menu):

    • Intrastat exempt

    • Triangulation role

    • Dispatch state
    • Destination state

  • The following Intrastat triangulation details can be captured on the Stocked Line and Non-stocked Line panes:

    • Intrastat exempt

    • Triangulation role

    • Country of origin
    • Dispatch state

    • Destination state

      The dispatch and destination states must be members of the European Community (EC).

      Default values are displayed if these were specified in the Preferences window.

  • The Triangulation required field of the sales order header was renamed to Currency triangulation required.

  • The default values specified in the Preferences section of the Sales Order Entry program are displayed at each stocked and non-stocked merchandise line added but can be changed by the user.

  • The Triangulation required field of the sales order header was renamed to Currency triangulation required.

  • Intrastat triangulation details can be captured on the Stocked Line and Non-stocked Line panes.

  • The Triangulation required field of the sales order header was renamed to Currency triangulation required.

The Intrastat triangulation columns are available within the Order Lines list view.

Program List > Purchase Orders > Purchase Order Processing

  • The following default values for Intrastat transactions can be specified on the Preferences window (selected from the Options menu):

    • Intrastat exempt

    • Triangulation role

    • Dispatch state

    • Destination state

      The default Intrastat values are displayed in the Requisition Entry and Purchase Order Entry programs, as most purchase orders start with a requisition.

  • The following Intrastat triangulation details can be captured on the Stocked Line and Non-stocked Line panes:

    • Intrastat exempt

    • Triangulation role

    • Destination state
    • Dispatch state

    • Country of origin

      The dispatch and destination states must be members of the European Community (EC).

      Default values are displayed if these were specified in the Preferences window.

The following Intrastat triangulation details can be captured on the Detailed Information pane for stocked and non-stocked goods:

  • Intrastat exempt

  • Triangulation role

  • Destination state
  • Dispatch state

  • Country of origin

    The dispatch and destination states must be members of the European Community (EC).

    Default values are displayed if these were specified in the Preferences window.

  • The Intrastat triangulation details are displayed on the Detail line pane.

Program List > Purchase Orders > Purchase Order Processing

  • The Intrastat triangulation details are displayed on the EC SSD Information pane.

  • The Intrastat triangulation details are displayed on the EC SSD Information pane.

  • The Nationality field on the EC SSD Information pane was renamed to Destination state.

  • The Triangulation required field was renamed to Currency triangulation required and moved from the Intrastat details section to the Exchange rate details section.

  • The following Intrastat triangulation details can be maintained within the Intrastat Transaction Maintenance pane:

    • Intrastat exempt

    • Triangulation role

    • Dispatch state

    • Destination state

    • Country of origin

The following Intrastat triangulation details can be maintained at the PO Intrastat Transaction Maintenance pane and list view:

  • Intrastat exempt

  • Triangulation role

  • Dispatch state
  • Country of origin

  • Destination state

    This column was previously called Arr nationality.

  • Nature of Transaction

Program List > Sales Analysis > Reports

This report lists all Intrastat dispatch transactions and includes the following details for each sales order transaction:

  • Country of origin

  • Destination state

  • Dispatch state

Program List > Sales Analysis > Reports

This report lists the following for all Intrastat arrival transactions:

  • Country of origin

  • Destination state

  • Shipping location

  • Mode of transport

  • This report displays Intrastat transactions for sales orders where the triangulation role is defined as Supplier.

Program List > Purchase Orders > Reports

  • The Intrastat triangulation details are displayed on the report.

Program List > Purchase Orders

  • The Intrastat triangulation details are displayed on the P/O Line Information pane.