Warehouse Maintenance

This is the default entry when the Multiple bins setup option is enabled. This requires the entry of a specific bin when you receive items into stock, issue items from stock or transfer items between warehouses.

The bins against each item stocked in the warehouse are deleted and replaced by a single default bin with the entire quantity on hand for the stock code/warehouse combination.

When multiple bins is switched off for a specific warehouse only (while still required at company level) the warehouse code is automatically used as the default bin for the warehouse.

Bins allocated to sales order lines are replaced with an allocation for the newly-created default bin.

The bin associated with existing lot records (and their transactions) against traceable and ECC-controlled items is replaced by the newly-created bin. All transactions are then processed against the newly-created default bin.

When you select this option against a warehouse, no other action is required, as the default bin is already defined against lots and sales order ship quantities.

You do not have to indicate a bin number when posting for a warehouse with no bins, as the program involved uses the default bin automatically.

This uses the costing method defined against the company for this warehouse.

This uses the costing method defined against the warehouse.

This averages out the unit cost of an item received into the warehouse. This is calculated as the average between the new cost of the item and the existing cost of the item held on file.

This updates costs in the warehouse only when you use the Cost Changes function within the Inventory Movements program.

This values inventory according to the last cost entered for an item when it was received into the warehouse.

If FIFO valuation is enabled, then all stock receipts create a new FIFO bucket and all issues/sales are made from the oldest bucket held on file for items held in this warehouse.

LIFO costing cannot be applied to individual warehouses. It must be applied to all warehouses for a company.

This is the default entry when the Fixed bins setup option is enabled at company level.

This requires a bin to exist in the newly-created InvMultBin table before you can transact against it. This feature is only available if the Multiple bins setup option is enabled.

This lets you transact using bins that don't exist (i.e. they can be created at the time of creating transactions).

This indicates whether sales order created from this warehouse requires a picking cycle.

In addition, you can't switch this option off if there are picks in progress for this warehouse.

This lets you specify how you want to account for stock shortages.

Process as stock adjustments

This option is enabled by default.

This allows you to process stock adjustments with inventory journals posted against the warehouse.

Process to lost and found warehouse

This allows you to record stock inaccuracies and adjustments by moving the missing stock to a separate warehouse, which you can specify at the Lost and found warehouse option.

Indicate the lost and found warehouse you want to use to process accounting shortages. The warehouse must contain a lost and found bin.

You can only specify a lost and found warehouse, if the Process to lost and found warehouse option is enabled.

Indicate the nationality code for the country in which the warehouse is located (mandatory if the EC VAT system required setup option is enabled).

Your entry here is used as the default country of origin code when a sales order is invoiced (Maintain Intrastat Dispatches), the default nationality code when processing a supply chain transfer (Sales Order Entry) and the default arrival nationality when receipting a purchase order (Maintain Intrastat Arrivals).

This lets you define the default Incoterms code, denoting the terms of delivery for the warehouse. The entry held against the supplier/customer takes precedence.

To reflect the Delivery Terms on sales and purchase order documents, ensure that this field is enabled in the document format setup program (i.e. Word and SRS document printing).

This lets you define the default shipping location associated with the Delivery terms for the warehouse. The default entry against the supplier/customer takes precedence.

To reflect the Shipping Location on sales and purchase order documents, ensure that this is enabled in the document format setup program (i.e. Word and SRS document printing).

This indicates the warehouse from which material allocations must be allocated to suggested jobs created by the Requirements Calculation program (if the Consolidate selected warehouses setup option is enabled). If this field is blank, then MRP cannot raise suggested supply.

This applies only when using the Costing per warehouse setup option and either the Bill of Materials or the Requirements Planning module is installed.

You can also set a preference for this to be the default warehouse from which material allocations must be allocated when creating a job (Job Entry). If not specified, then material allocations are allocated from the warehouse to use assigned to the component.

This indicates the routing that must be used for materials and operations that are assigned to suggested jobs using this warehouse.

You can only access this field if the Bill of Materials or Requirements Planning modules are installed and the Alternate routings setup option is enabled.

Sales Order Entry always uses route 0, so to sell Kit type items, route 0 must be used for the components.

You can also set a preference for this to be the default route to use for materials and operation assigned when creating a job (Job Entry).

This includes the warehouse in the calculations performed by the Requirements Calculation program.

This option is only displayed if you selected By warehouse at the Warehouse option setup option.

This is the control account for all inventory transactions processed against the warehouse.

This is the ledger account to which all variances are posted arising from rounding errors when processing receipts into stock.

This is the ledger account to which all receipts of stocked items are posted for the purpose of Accounts Payable invoice matching and checking.

You can only access this field if the GRN suspense system required setup option is enabled.

This is the control account to which postings are made for all goods in transit transactions that are processed for this warehouse.

If no entry is assigned to the warehouse, then the company Goods in transit control account is used.

This is the clearing account that is used when dispatching items from the warehouse using the Dispatch Note system.

This account is debited at the time of creating and printing the dispatch note (i.e. stock on hand is reduced for each item on the dispatch note, even though an invoice has not yet been produced).

This account is credited when the dispatch note is invoiced against the customer or when a dispatch note is canceled or an adjustment is made that decreases the value of the dispatch note (e.g. the quantity is decreased).

Dispatches involving non-stocked items use the company Non-stocked control account.

This is the account to which the WIP value of goods received into inspection for this warehouse must be posted.

You can only access this field if the Work in Progress inspection required setup option is enabled.

If left blank, then the WIP Inspection company ledger account is used.

This is the default account to which the value of work in progress is posted when a job is created.

The account is only used if a work in progress account is not defined against the stock item (Stock Code Maintenance ).

If left blank (and a work in progress account is not defined against the stock item) then the Work in progress company account is used.

This is the account to which postings are made during the Backflushing function of the Inventory Movements program if there is a variance between the entered cost of the manufactured item and the cost of the item's material and labor allocations calculated by the system.

If left blank, then the Variance company ledger account is used.

This is the default account to which work in progress variances are posted automatically when receiving a finished part into stock from a completed job (if standard costing is in use).

If left blank, then the Automatically cleared variances company ledger account is used.

You can also define this using the Preferences option of the WIP Inspection Maintenance program when receipting in items from inspection.

This indicates the geographic location of the address in terms of longitude and latitude and includes a hyperlink to the map directions.

An additional hyperlink is available (Resolve GeoLocation from address) to resolve addresses using the long or short name. For this to resolve correctly, ensure that you provide as much information related to the physical address as possible.

This is the default delivery route code to use for supply chain transfer deliveries to this warehouse and only applies if the Load planning required setup option is enabled.

This is the default delivery distance or sequence number to use for SCT deliveries to this warehouse and only applies if the Load planning required setup option is enabled.

For example: If you assign this warehouse to be the first one to which deliveries must be made on the route, then you would enter 1 at the Sequence field.

Alternatively, you can enter the distance of the target warehouse delivery location from the source warehouse as the sequence. If you specify this distance against all the warehouse addresses on this route, then you can sequence the loads on the route based on the delivery distance from the source to the target warehouses.

This lets you fax transfer documentation when ending the SCT order.

This is the default fax number (which can be printed on SCT documents) that must be used when you end the SCT order and fax the transfer document.

This is the contact person who must receive the transfer document that is faxed when you end the SCT order.

This defines the default document format to use for SCT documents.

The Sales Order Entry  program uses this if the Use source branch for SCT numbering setup option is enabled. Otherwise the program uses the default format defined against the target warehouse when generating the SCT document.

This indicates the branch that must be used for the warehouse when processing an SCT order. This is used to validate the product class assigned to the item.

This indicates the regional location of the warehouse and is used when processing an SCT order.

This indicates the first two characters that you want to appear in front of the goods in transit reference number generated for this warehouse.

This only applies if the GIT numbering method is defined as By warehouse prefix.

This indicates the next goods in transit reference number that will be used when you process an inter-warehouse transfer or SCT of goods. This number is incremented by one (1) each time you process a transfer of stock into transit.

This only applies if the GIT numbering method is defined as By warehouse.

This indicates the single character to add in front of the next purchase order number generated for this warehouse.

This only applies Purchase order numbering is defined as Prefixed warehouse.

This indicates the next order number to use when capturing purchase orders for the warehouse when your Purchase order numbering is defined as Warehouse.

This indicates the two characters that you want to appear in front of the GRN that is next generated for this warehouse when processing a purchase order receipt.

This only applies when GRN numbering is set to Prefixed warehouse

This indicates the GRN that will next be used when processing a purchase order receipt.

This only applies when GRN numbering is set to Warehouse.