Serial Number Maintenance

You use this program to maintain header information for serialized items currently defined.

Menu and Toolbar

Field	Description
File
Save and Close	This saves the details you entered or changed and returns to the previous screen.
Exit	This returns you to the previous screen.
Save	Select this to save the details you entered or changed.
Serial	Select the serial number for which you want to maintain the header details.

Serial Number Header Maintenance

Only the Description, Expiry date and Scrap date can be maintained. All other fields are displayed for information purposes only.

Field	Description
Serial number	This indicates the serial number for which you are maintaining the header details.
Serial type	This indicates the serial type - Manual or Batch.
Warehouse	This indicates the warehouse in which the serialized item is stored.
Wh description	This indicates the description for the warehouse code.
Stock code	This indicates the stock code to which the serial number is allocated.
Stock description	This indicates the description for the stock code.
Serial bin	This indicates the bin where the serial number is located.
Location	This indicates where the serialized item is stored.
Customer	This indicates the customer who purchased stock items associated with the selected serial number.
Due date	Depending on the current status of the serial, this represents the date for one of the following transactions: Unit in for service Unit returned to customer Unit loaned to customer Unit returned by customer Warranty details Unit sent to service depot Unit received back from service depot
Unit status	This indicates the current status of the serial. The status can be one of the following: In service On loan At depot
Description	This indicates the description of the stock item that has been assigned to the serial number selected.
Expiry date	This indicates the date on which the stock item will expire. When a serial is sold or issued, any expiry and/or scrap dates entered against the serial number are checked. You will not be able to allocate the serial number if it has expired or been scrapped.
Scrap date	This indicates the date on which the stock item must be scrapped. When a serial is sold or issued, any expiry and/or scrap dates entered against the serial number are checked. You will not be able to allocate the serial number if it has expired or been scrapped.
Serial on hold	This lets you place the serial number on hold. A serial can also be placed on hold during one of the following processes: When the serial number is currently included in the product recall system. When the Multiple bins or Associate serials by bin setup options are enabled (Setup Options > Configuration > Distribution > Inventory) as the conversion process automatically places serials in bins and any serials that couldn't be updated are then placed on hold. Therefore, this field is not available if the serial number is already on hold. In this scenario, the on hold flag, status and reason code are displayed but not editable.
On hold flag	This indicates if the selected serial number is currently on hold.
Reason code	Indicate the reason as to why the serials is on hold using the Browse on Reason codes program.
On hold reason	This indicates the description of the selected reason code.
Hold status	This displays Part of product recall if the serial was placed on hold during a product recall process.

Notes and Warnings

• You can't delete a serial or remove the hold status if it currently forms part of a product recall quarantine.

• The custom field and multimedia originally recorded against the serial are created for each serial and bin combination when you process a manual conversion for serials that were previously placed on hold, and if you indicate that the serial must be split between multiple bins.

• The bin is saved to the custom field table for serials when the Associate serials by bin setup option is enabled (Setup Options > Configuration > Distribution > Inventory).