Browse on Requests for Quotes

Exploring

This program lets you browse RFQs.

Things you can do in this program include:

  • View RFQ header details.

  • View RFQ line details.
  • View details of ECC drawings.

This program is accessed from the Program List pane of the SYSPRO menu:

  • Program List > Purchase Orders > Request for Quote System > Browses

Request for Quote refers to the query that is presented to obtain pricing and delivery information as well as terms and conditions from potential suppliers. The business requirement is defined beforehand and the potential suppliers are provided with the complete specifications, required quantities and delivery schedule.

The RFQ has a closing date that can only be changed until it is submitted for bidding.

Other programs

Requisition Create Purchase Orders

Requisition Entry

Starting

You can restrict operator access to activities within a program (configured using the Operator Maintenance program).

You can restrict operator access to the fields within a program (configured using the Operator Maintenance program).

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You can restrict operator access to functions within a program using passwords (configured using the Password Definition program). When defined, the password must be entered before you can access the function.

Solving

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Using

The following are possible status codes for a request for quote:

Status Description
Blank - RFQ created

This status indicates the RFQ has been created.

P - RFQ Approved and Submitted for Bidding

This status is applied to the RFQ header and detail lines when the RFQ is ended and/or printed.

The following sub-statuses may be displayed in list views:

  • Open - Suppliers can submit their quotations.
  • Line bidding in process - The RFQs were emailed and suppliers can submit quotes.
C - RFQ Completed (all lines actioned)

This status is applied to the RFQ when the closing date has been reached .

The following sub-statuses may be displayed in list views:

  • Approved - A quote has been accepted for every RFQ line. The requisition lines are updated with the selected supplier and price.
  • Expired - The RFQ closing date has been reached, suppliers can't submit quotes any longer.
  • Completed - The RFQ process is complete.

* - RFQ Cancelled

This status is applied to the RFQ header (not the detail lines) when the RFQ is canceled.

The following are possible status codes for a supplier detail line of the RFQ:

Status Description
Blank - Waiting for quote

This status indicates that the RFQ has been created.

The following sub-statuses may be displayed in list views:

  • Waiting for quote – The RFQ was submitted, but the quote hasn't been received from the supplier yet.

  • Quote submitted – The RFQ was submitted and the supplier submitted a quote.

  • Quote accepted – The RFQ reached the closing date and the supplier's quote was accepted.

  • Quote rejected – The RFQ reached the closing date and the supplier's quote was rejected, as another quote was accepted.

  • Quote rejected - The RFQ reached the closing date, but the supplier hasn't submitted a quote.

The following sub-statuses are displayed in the Supplier Email list view in the Request for Quote Maintenance program:

  • Waiting to be sent - The RFQ hasn't been emailed to the portal user yet.
  • Sending failed - The RFQ email couldn't be sent, due to errors.
  • Sent successfully - The RFQ email, inviting the supplier to submit a quote, was successfully sent to the portal user.
A - Supplier quote accepted

This status is applied to the RFQ supplier line once the bid has been accepted.
R - Supplier quote rejected

This status is applied automatically to remaining RFQ supplier lines once a quote for the RFQ detail line has been accepted.

N - No reply

This status is applied to the RFQ supplier line when the supplier has been invited to quote, but failed to respond before the RFQ closing date.

Referencing

Field Description

RFQ reference

This indicates the RFQ number.

Select the reference number to view the RFQ line detail.

RFQ description

This indicates the description for the RFQ.

Status

This indicates the current status of the RFQ header.
User

This indicates the requisition user who captured the requisition and created the RFQ.
Creation date

This indicates the date when the RFQ was captured.
Closing date

This indicates the date when the RFQ closes.

All quotes must be submitted on or before this date.
Document Format This field is currently not in use.
Company ID This indicates SYSPRO company in which you are currently working.