Browse on Complaint Owners

Exploring

This program lets you browse a list of customer complaint owners.

Things you can do in this program include:

  • View complaint owner detail.

  • Filter/print a list of customer complaint owners.

This program is accessed from the Program List pane of the SYSPRO menu:

  • Program List > Contact Management > Customer Complaint System > Browses

This is where a consumer expresses dissatisfaction with a supplier's goods or service, typically as a result of defective products or poor service. While this can be viewed as negative sentiment, it also affords a supplier an opportunity to improve their business processes by re-evaluating their quality and service delivery.

This is typically a SYSPRO administrator who receives and evaluates customer complaints and assigns a severity level in order to calculate the due date of resolving a complaint.

This is typically a SYSPRO administrator who assigns a complaint to a complaint user for resolution. The complaint owner can also resolve and close a complaint, if requested to do so by the complaint user.

This is typically a SYSPRO operator who investigates and is responsible for resolving and closing a complaint.

Topics

Customer Complaint System

Starting

You can restrict operator access to activities within a program (configured using the Operator Maintenance program).

You can restrict operator access to the fields within a program (configured using the Operator Maintenance program).

You can restrict access to the eSignature transactions within a program at operator, group, role or company level (configured using the eSignature Setup program). Electronic Signatures provide security access, transaction logging and event triggering that gives you greater control over your system changes.

You can restrict operator access to programs by assigning them to groups and applying access control against the group (configured using the Operator Groups program).

You can restrict operator access to functions within a program using passwords (configured using the Password Definition program). When defined, the password must be entered before you can access the function.

The following configuration options in SYSPRO may affect processing within this program or feature, including whether certain fields and options are accessible.

The Setup Options program lets you configure how SYSPRO behaves across all modules. These settings can affect processing within this program.

Setup Options > Keys > Financials

  • Key type
  • Case
  • Suppress leading zeros
  • Presentation length
  • Numbering method
  • Next complaint

  • You cannot maintain information displayed in this list view if Browse only access is defined against the program, but access to the corresponding maintenance program is not allowed (Operator Groups).

Solving

This message indicates that the program has a list view with check box columns and that the Multiple Row Selection feature is enabled (i.e. you can select multiple rows in the list view by using the Ctrl or Shift key and then click on the check box for any selected row to apply that check to all the highlighted rows).

This facility is not available if any list view column is editable.

Using

The following are possible status codes for a customer complaint:

Status Description
N - New

The complaint has been created.
A - Assigned

The complaint has been allocated to a complaint user.
U - Unassigned

The complaint has been set aside for future allocation to the correct complaint user and/or group.

C - Closed

This status is applied to the complaint when the investigation is complete and the customer is happy with the outcome.
Re-opened

This status is applied to a complaint that was previously closed. This typically happens when the customer is still dissatisfied with the resolution offered. Only complaints in a C - Closed status can be set to Re-opened.

  • You can toggle the display of browse-type programs in the Program List by right-clicking anywhere in that pane and ticking/unticking the Include Category 'Browses' option.

  • Columns in a list view are sometimes hidden by default. You can reinstate them using the Field Chooser option from the context-sensitive menu (displayed by right-clicking a header column header in the list view). Select and drag the required column to a position in the list view header.
  • Press Ctrl+F1 within a list view or form to view a complete list of functions available.

Referencing

This exits the program.

This lets you capture a new data record.

This lets you change details for the currently highlighted record.

This deletes the highlighted data record.

This prompts you for confirmation before you can delete a data record.

This lets you output the data to a printer destination of your choice.

This lets you export the data to Microsoft Excel.

Field Description
Owner Id

This indicates the unique identifier of the complaint owner.

Complaint owners must be linked to a SYSPRO operator that is also defined as a system administrator.
Owner name

This indicates the name of the SYSPRO operator who is the complaint owner.
Owner email

This lets you specify the email address of the complaint owner to which complaints and escalations will be sent.

The email address is displayed automatically if this was captured against the operator, but can be edited.
Owner branch This displays the branch where the complaint owner is located.