This is the number of months for which you want to retain invoices with a zero balance. 99 retains this information indefinitely. Enter at least 3 if you are using multi-period accounting.

This is the number of months for which you want to retain expense journals. 99 retains this information indefinitely.

This is the number of months for which you want to retain details for payment cycles created using the Payment Cycle Maintenance program. The minimum retention period is six months. 99 retains this information indefinitely.

This is the number of months for which you want to retain tax distribution details for Accounts Payable transactions. This option is only displayed if you have enabled the EC VAT system (Setup Options). 99 retains this information indefinitely.

This is the number of months for which you want to retain expense distribution entries.

This is the number of General Ledger periods for which you want to keep your disbursement distribution entries created when you process payments for your suppliers (if Accounts Payable is integrated to General Ledger in summary or detail). 99 retains this information indefinitely. 0 (or if not integrated in summary or detail) deletes all disbursement distribution entries that have been printed when next you select to purge records.

This purges customer sales movements at month end according to a specific number of days.

This purges customer sales movements at month end according to a specific number of records held against each customer.

If purging customer sales movements by date, then this refers to the maximum number of days that movement records will be retained. If purging by number, then this is the maximum number of movement records that will be retained. 99999 retains this information indefinitely. 0 removes all movement records for all customers at month end.

This is the number of months for which you want to retain zero balance invoices. The minimum is one month. This option does not apply to consolidated invoices. Zero balance consolidated invoices are deleted by the month end routine of the AR Period End program when their balance is zero for the current and previous two periods.

This is the number of months for which you want to retain cash journals. The minimum is one month. This determines the number of months for which you can reprint the AR Cash Journal and AR Payments Distribution reports.

This is the number of months for which you want to retain payment history. The minimum number is one month. Payment history is retained only if you are retaining payment details.

This is the number of months for which you want to retain sales transaction summary records. The minimum is one month. This determines the number of months for which you can reprint the AR Sales Distribution and AR Invoice Register reports.

This is the number of months for which you want to retain sales transaction detail records. The minimum is one month. This determines the number of months for which you can reprint theAR Sales Distribution and AR Invoice Register reports.

This is the number of months for which you want to retain discount credit note detail records. The minimum is one month.

This is the number of months for which you want to retain discount debit note detail records. The minimum is one month.

This is the number of months for which you want to retain details for the payment runs created using the AR Payment Run program. This includes cancelled and closed collector runs associated with the payment run.

This indicates the number of months for which you want to retain customer complaint history. The minimum is one month.

This is the number of periods for which you want to retain your Receivables sales distribution entries. When these records have been held on file longer than the number of periods specified here, they are deleted when you run the Purge function of the AR Period End program. The number of periods specified here also determines the number of periods for which you can reprint ledger distribution entries using the AR Sales Distribution program. 99 retains this information indefinitely.

This is the number of periods for which you want to retain your Receivables payments distribution entries. When these records have been held on file longer than the number of periods specified here, they are deleted when you run the Purge function of the AR Period End program. The number of periods specified here also determines the number of periods for which you can reprint ledger distribution entries using the AR Payments Distribution program. 99 retains this information indefinitely.

This is the number of periods for which you want to retain your Assets Register GL distribution entries. When these records have been held on file longer than the number of periods specified here, they are deleted when you run the Purge function of the Asset Period End program. The number of periods specified here also determines the number of periods for which you can reprint ledger distribution entries using the Asset Distribution program. 99 retains this information indefinitely.

This is the number of periods for which you want to retain entries for assets that have been disposed of using the 'Asset Disposal' program. When records have been held on file longer than the number of periods specified here, they are deleted when you run the Purge function of the Asset Period End program. It also determines the number of periods for which you can view asset information on disposed assets using the Asset Query and Asset List of Disposals programs. 99 retains this information indefinitely.

This is the number of periods for which you want to retain Assets Register transactions processed using the Asset Transactions program. When entry records have been held on file longer than the number of periods specified here, they are deleted when running the Purge function of the Asset Period End program. 99 retains this information indefinitely.

This is the number of periods for which you want to retain a record of capex items that are in a status of Closed. 99 retains this information indefinitely. Items are deleted when next you purge records using the Asset Period End program providing the current Assets period and all capex lines for the item are in a status of Closed.

This is the number of periods for which you want to retain a record of capex requisitions lines in a status of Closed. This cannot exceed the number of periods for which you want to retain capex items. 99 retains this information indefinitely. Lines are deleted when next you purge records using the Asset Period End program providing the capex line is not linked to a requisition, purchase order or job that has not yet been purged; and there is no asset in suspense for the capex line.

This is the number of periods for which you want to retain book value asset entries. The minimum is 24 periods.

This is the number of periods for which you want to retain taxation valuation asset entries. 00 indicates that no entries must be retained. If the Basis for depreciation for Tax value is set to Period or Year, then you must retain tax valuation entries for at least 24 periods.

This is the number of periods for which you want to retain alternate value asset register entries. 00 indicates that no entries must be retained. If the Basis for depreciation for an Alternate value is set to Period or Year, then you must retain tax valuation entries for at least 24 periods for that alternate valuation.

This is the number of months for which you want to retain your Cash Book journals. This determines the number of months for which you can reprint the Cash Book Journal and the Cash Book Distribution Report report. 99 retains this information indefinitely. These journals are deleted when next you use the Purge function of the Cash Book Period End program.

This is the number of months for which you want to retain reconciled transactions. 99 retains this information indefinitely. These transactions are deleted when next you run the Purge function of the Cash Book Period End program. You should retain reconciled transactions for a minimum of three months so that they can be unreconciled in Previous period 1 or 2, if required.

This is the number of months for which you want to retain extracted EFT batches. These batches are created by the EFT Payments Extract program.

This is the number of months for which you want to retain audit of extracted EFT batches. These batches are created by the EFT Payments Extract program.

This is the number of months for which you want to retain audit of voided EFT entries records. These entries are created by the EFT Payments Extract and AP Void Checks programs.

This indicates the number of months for which you want to retain details of EFT beneficiaries. These beneficiaries are created by the EFT Cash Book Beneficiaries program.

This is the number of years for which you want to retain summary history of balances (a minimum of 1). This affects the number of prior years for which you can report on summary balances. Balance history and alternate currency history for the current company is deleted when next you run the Purge function of the GL Period End program.

This is the number of years for which you want to retain detail transaction history (a minimum of 1). This affects the number of prior years for which you can report on detail transactions. Detail transaction history and alternate currency detail for the current company is deleted when next you run the Purge function of the GL Period End program. Analysis entries associated with deleted transactions are also removed.

This is the number of periods for which you want to retain cancelled and posted journals (a minimum of 1). This affects the number of prior periods for which you can report on posted journals. Cancelled and posted journals that have been printed are deleted when next you run the Purge function of the GL Period End program. Any notes associated with the deleted journals are also removed.

This is the number of periods for which you want to retain expired recurring journals. Expired recurring journals are deleted when next you run the Purge function of the GL Period End program. Any notes associated with the deleted journals are also removed.

This is the number of periods for which you want to retain cancelled and posted group entries (a minimum of 1). These are deleted when next you run the Purge function of the GL Period End program. This affects the number of prior periods for which you can report on posted group entries (Group entries only apply to versions of SYSPRO prior to SYSPRO 6.1).

This includes the value of stock that has been sold in sales history quantities (but not the value of stock that has been issued).

This includes the value of stock that has been issued in sales history quantities (but not the value of stock that has been sold).

This includes both.

This is the number of months for which you want to retain your Inventory journals (a minimum of 1). This affects the number of months for which you can reprint the Inventory Journal and Inventory Distribution reports. 99 retains journals indefinitely. These journals are deleted when next you run the Purge function of the Inventory Period End program, if they meet all the criteria for deletion.

This is the number of months for which you want to retain inventory documents (i.e. inventory receipts, issues, transfers out and purchase order receipts). 99 retains these documents indefinitely. Printed inventory documents are deleted when next you run the Purge function of the Inventory Period End program, if they meet all the criteria for deletion.

This is the number of ledger periods for which you want to retain completed goods in transit detail lines (a minimum of 3 months). This is only enabled if you are using the full goods in transit transfers facility. 99 retains these entries indefinitely. Completed goods in transit detail lines are deleted when next you run the Purge function of the Inventory Period End program if they meet all the criteria for deletion.

This is the cut-off number of records/days for which you want to retain each stock code/warehouse combination. 99999 retains records indefinitely. 0 deletes all movement records when next you run the Purge function of the Inventory Period End program.

This enables you to print a Kardex Report; print an Inventory Valuation report for previous month 1 and 2; and post adjustments, bin transfers and expense issues to a previous posting month.

This retains a history of all changes made to the price or the price basis of an item. This information can be printed using the Inventory Price History program. If you are allowing blank price list codes then capturing a stock item without associating it to a price code will result in no price history being created for that item.

This is the number of days/months for which you want to retain a history of changes made to the selling price or the price basis of an item. 999 retains this information indefinitely. 0 deletes all price history records dated prior to when you ran the Purge function of the Inventory Period End program. Price history data is deleted by the Purge function of the Inventory Period End program when the number of days or months for which you are retaining this information is exceeded.

This takes the values entered at the Number of days to retain price history and the Days to retain zero quantity buckets to represent months instead of days.

This is the number of days/months for which you want to retain FIFO buckets with a zero quantity. 9999 retains this information indefinitely. FIFO buckets are deleted when next you run the Balance function of the Inventory Period End program if they have a zero qty on hand and the number of days/months between the current company date and the bucket's last issue date is greater than the days/months specified here.

This indicates the last five year end dates for the Inventory module.

This purges the history of receipts file according to a maximum number of days.

This purges the history of receipts file according to a maximum number of records.

This is the number of months for which you want to retain matched GRNs before the GRN Purge program deletes them. This option is only available if you have enabled the GRN suspense system.

This is the number of days/months after a shipment has been received into stock, that it can be archived. To reduce the size of live Landed Cost Tracking shipment tracking files, the Shipment Archiving program removes any completed shipments in the Landed Cost Tracking system and archives them for later retrieval and reporting.

This is the number of days/months for which you want to retain GRN price variances. 999 retains GRN price variances indefinitely.

This is the number of days/months after a shipment has been archived, that it can be deleted. 999 retains archived shipments indefinitely.

This is the number of days/months for which you want to retain GRN journals. This determines the number of months for which you can reprint the GRN Journal Report ad the GRN Distribution reports. 999 retains GRN journals indefinitely. GRN journals are purged only if they have been printed.

This represents the values entered for the Retention periods fields in months instead of days.

This is the number of days for which you want to retain completed purchase orders before they are deleted by the Purchase Order Purge program. 0 deletes purchase orders when they are complete. 99999 retains purchase orders indefinitely. Completed order lines are deleted only if you enable the Remove completed lines option within the Purchase Order Purge program.

This is the number of days for which you want to retain requisition lines. 9999 retains requisition lines indefinitely. The Requisition Purge program automatically removes cancelled requisitions, as well as any confirmed requisition lines that have exceeded the number of days specified here, based on your selections in the Requisition Purge program.

This is the number of days for which you want to retain completed Blanket Purchase Order contracts. 99999 retains BPO contracts indefinitely. The Blanket Purchase Order Purge program uses the number of days entered here to determine whether completed and expired BPO contracts can be purged. This does not apply to cancelled BPO contracts, as these are purged whenever you run the Blanket Purchase Order Purge program.

This is the number of days for which you want to retain completed RMAs. '9999' retains records indefinitely. The RMA Purge program automatically removes completed RMAs that exceed the number of days specified here, based on your selections in the RMA Purge program.

This is the number of years for which you want to retain detailed sales history. The Sales Analysis Update program uses this information to determine the cut-off date according to which information is deleted. 99 retains your Detailed sales history indefinitely (i.e. these records are ignored by the Purge function of the Sales Analysis Update program).

This is the number of years for which you want to retain summary sales history. The Sales Analysis Update program uses this information to determine the cut-off date according to which information is deleted. 99 retains your Summary sales history indefinitely (i.e. these records are ignored by the Purge function of the Sales Analysis Update program).

This is the number of years for which you want to keep Archived sales history data. The Sales Analysis Update program uses this information to determine the cut-off date according to which information is deleted. 99 retains your Archive sales history indefinitely (i.e. these records are ignored by the Purge function of the Sales Analysis Update program).

This is the number of months for which you want to retain sales commission data on file (a minimum of one month). 99 retains records indefinitely (i.e. these records are ignored by the Purge function of the Sales Analysis Update program).

This is the number of months for which you want to retain sales tax details on file (a minimum of 1). 99 retains records indefinitely (i.e. these records are ignored by the Purge function of the Sales Analysis Update program).

This is the number of months for which you want to keep GST tax details on file (a minimum of 1). 99 retains records indefinitely (i.e. these records are ignored by the Purge function of the Sales Analysis Update program). GST records can only be purged by the Sales Analysis Update program if they have been printed using the GST Report by Entry or GST Report by Area programs.

This is the number of months for which you want to keep EC tax details on file. The GL Global Tax Report uses this to delete tax distribution details where the current ledger period and year exceeds the year and month of submission against the tax distribution record by more than the number of months specified here. It is also used by the Purge function of the Sales Analysis Update program to delete records from the Sales Analysis EC VAT Sales table/file.

This is the number of days/months for which you want to retain the invoice, dispatch invoice and consolidated dispatch invoice reprint files. These records are deleted when you run the Order Purge program and the number of days/moths specified here is exceeded. 999 retains records indefinitely. 0 deletes all records when next you run the Order Purge program.

This is the number of days/months for which you want to retain delivery performance records, which are created if the Generate customer delivery performance file Sales Order configuration option is selected. These records are deleted when you run the Order Purge program and the number of days/months specified here is exceeded. 999 retains records indefinitely. 0 deletes all records when next you run the Order Purge program.

This is the number of days/months for which you want to retain order analysis records. These records are deleted when you run the Order Purge program and the number of days/months specified here is exceeded. 999 retains records indefinitely. 0 deletes all records when next you run the Order Purge program.

This is the number of days/months for which you want to retain sales orders that are complete (i.e. orders in a status of 9). These records are deleted when you run the Order Purge program and the number of days/months specified here is exceeded. 999 retains records indefinitely. 0 deletes all completed sales orders that are dated prior to the date on which the Order Purge program is run.

This is the number of days/months for which you want to retain completed dispatch notes. These records are deleted when you run the Order Purge program and the number of days/months specified here is exceeded. 999 indicates that you want to retain records indefinitely. 0 deletes all completed dispatch notes dated prior to the date on which the Order Purge program is run.

This represents values entered for the Number of days to retain options in months instead of days.

This removes completed stocked, non-stocked, freight and miscellaneous order lines from file when next the Order Purge program is run. This option relates only to incomplete orders (i.e. orders not in a status of 9). When an order is complete, its detail lines are purged at the same time the order is deleted (i.e. when the number of days/months to retain completed orders is exceeded).

This archives completed sales orders when next the Order Purge program is run. Orders are selected for archiving only when they exceed the number of days/months for which you are retaining completed sales orders.

This is the maximum number of sales orders that must be saved in a single archive file. 9999 indicates an unlimited number of sales orders can be archived into a single file. When sales orders are archived using the Order Purge program and the number of sales orders to archive exceeds the number specified here, then more than one archive file is created. If you process a large number of sales orders, then you can define a value in this field to keep your archive files to a manageable size.

This is the number of days for which you want to retain details of promotions that have expired. The validity dates for a promotion are defined against its promotion code.

This retains scrap analysis records indefinitely. Otherwise these records are deleted according to the cut-off date entered when running any WIP Period End program function that includes a purge option.

This retains non-productive analysis records indefinitely. Otherwise these records are deleted according to the cut-off date entered when running any WIP Period End program function that includes a purge option.

This is the number of months for which you want to retain your labor journals (a minimum of one month). It determines the cut-off date according to which labor posting journals are deleted when running any WIP Period End program function which includes a purge option and also the number of months for which you can reprint the WIP Labor Journal and WIP Labor Distribution.

This is the number of months for which you want to retain your part billing journals (a minimum of one month). It determines the cut-off date according to which part billing journals are deleted when running any WIP Period End program function that includes a purge option and the number of months for which you can reprint the WIP Part Billings Journal and WIP Part Billings Distribution.

This is the number of months for which you want to retain your job amendment journals after a job is completed (a minimum of one month). It determines the cut-off date according to which job amendment journals are deleted when running any WIP Period End program function which includes a purge option. 99 retains the journals indefinitely.

This is the number of periods for which you want to retain your labor distribution entries. When these records have been held on file longer than the number of periods specified here, they are deleted when you run the Purge function of the WIP Period End program. The number of periods specified here also determines the number of periods for which you can reprint ledger distribution entries using the WIP Labor Distribution program. 99 retains this information indefinitely.

This is the number of periods for which you want to retain your part billing distribution entries. When these records have been held on file longer than the number of periods specified here, they are deleted when you run the Purge function of the WIP Period End program. The number of periods specified here also determines the number of periods for which you can reprint ledger distribution entries using the WIP Part Billings Distribution program. 99 retains this information indefinitely.

This allows the system to determine the cut-off date according to which completed jobs must be purged from the system. It prevents operators from specifying a cut-off date in the WIP Period End program. The cut-off date is calculated as the system date aged by the number of days specified at the Number of days field. Completed jobs are deleted only if the value of the job is zero for the current and previous two months.

This is the number of days to use to calculate the cut-off date for completed jobs.

This enables you to archive completed jobs during the purge routine of the WIP Period End program. For all completed jobs that qualify for purging from the system, header details are copied to a work in progress archive file. Archived jobs can be viewed in the WIP Query program.

This additionally archives all the transactions that were posted against a job.

This is the maximum number of jobs allowed per archive file.