You use this program to generate a report of General Ledger entries for sales transactions created within the AR Invoice Posting, AR Initial Invoice Capture, AR Finance Charge Calculation, Sales Order Entry, Document Print and AR Post Permanent Entries programs.
The report reflects details of the sub-module transactions posted to the GL Journal, grouped by the GL journal number. It is generated from the General Ledger journals created by the AR Invoice GL Integration program and serves as an audit trail of Accounts Receivable sales transactions processed.
The report can be run at any time and as often as required.
| Field | Description | ||||||
|---|---|---|---|---|---|---|---|
| Report options | |||||||
| Report type | Indicate the type of report to
generate.
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| Entry selection | |||||||
| Entry selection by: | Indicate whether to generate the report for a specific
set of journals or a set of distribution
entries.
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| Current GL period | This indicates the period and year that your General Ledger module is currently in. It is displayed for information purposes only and cannot be changed. |
| Selection | Description | ||||||
|---|---|---|---|---|---|---|---|
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Ledger period |
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GL journal |
Indicate the ledger journal number(s) to print. This selection is only enabled when your Entry selection is by Journal. |
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| Ledger entries group | Indicate the entry group(s), within the selected periods
and years, for which to generate the report. This selection is only enabled when your Entry selection is by Entries group. |
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Ledger code |
Indicate the General Ledger codes for which the report must
be generated. Only the distribution entries for the General Ledger code(s) you select are printed. |
These options enable you to apply a theme to the report and to define multiple output destinations for the report once it has been compiled (SRS Output Options).
If you posted all your Accounts Receivable ledger journals to the General Ledger, then you can use this report together with the AR Payments Distribution report to assist in balancing Accounts Receivable to the General Ledger when discrepancies exist.
The report is generated by General Ledger code, not by journal number, so when you select to include all journals, the individual journal numbers are not displayed.
The journal number is only displayed in the headings when the report is generated for a single journal number as the journal number can then be identified.
The word *Multiple* is printed in place of the GL code where there is more than one warehouse per invoice or if Accounts Receivable is not linked to the General Ledger (General Ledger Integration).
If Accounts Receivable was linked to the General Ledger in Summary when the GL journal was created, but was later changed to Detail, then the word *Multiple* will still be printed on the report for those journals.
The register number is not printed for the warehouse control when Accounts Receivable is linked to the General Ledger in Summary (General Ledger Integration).
An _TAX product class entry may be displayed as a tax rounding line at the end of the report.
The rounding amount comes from the Document Print program when tax rounding occurs on an invoice with an inclusive tax code (Tax Code Setup) and Sales tax calculation is set to Invoice level (Company Tax Options Setup). This does not apply if your nationality code is CAN (Canada).
All journals/entries (whether previously printed or not) are included in the report according to the report options indicated. The Reprint column on the report indicates whether the journal/entry was previously printed.
This report cannot be generated if your Accounts Receivable integration method is set to Not linked to G/L - no distribution report (General Ledger Integration).