GIT Conversion Program

> GIT Conversion Program

GIT Conversion Program

You use this conversion program to automatically convert existing warehouse transfers into Goods in Transit transfers.

This enables you to activate the full goods in transit transfers facility without having to first manually complete the transfer of all stock items that are in transit.

GIT Conversion

Field

Description

Build transfers in transit file

Select this to locate details of all stock quantities that are in transit.

If you select to build this file, but the system detects you have already run this function, then you are given the option of rebuilding or updating the file.

Option	Description
Update	Select this to append new entries to the file and preserves any maintenance you have already performed.
Rebuild	Select this to re-creates the file. You will lose any maintenance you have performed.

Maintain transfers

Select this to distribute quantities of stock in transit against the relevant source warehouses.

This function is enabled only when the Build transfers in transit file function is complete. It enables you to distribute the total quantity in transit for a stock item by specifying the originating warehouse and quantity for each transfer line being maintained.

The quantity can be distributed to up to four source warehouses, and you can optionally clear a quantity on the target warehouse.

The purpose of the source warehouse is to know which warehouse from which to clear the "in transit" value and create an end to end audit trail of the transfer transaction.


	Each source warehouse must exist. The stock item must be stocked in the warehouse. The source warehouse cannot be the target warehouse. The quantity to distribute cannot be more than the total quantity in transit and any remaining quantity not distributed across the source warehouses can be cleared. For serialized or traceable items, you can only select to clear the quantity. The total of all quantities distributed and cleared must equal the total quantity in transit in the target warehouse. If the entire quantity is cleared then no Goods in Transit record is generated.

Validate transfers

Select this to verify the entries generated during the Maintain transfers function.

This function verifies that no other warehouse transfers have been processed since the Build transfers in transit file function was initiated. It also ensures that no transfers exist for traceable or serialized items.

Any discrepancies encountered must be fixed using the Maintain transfers function.

Post

Consolidate all transfers from same warehouse

Select this to create a single GIT master record for each source/target warehouse combination, with all relevant transfers included as separate GIT Detail records under the same GIT reference.

Create a reference number for every transfer record

Select this to generate a GIT reference number for each transfer record.

Cancel

Select this to exit the program.

Processing Information

The Goods in transit master record reflects {auto} in the operator column to indicate that the transfer was created during take-on.

Although no Inventory journals are generated by the conversion, an audit trail is produced if you select to clear any quantities.

Cleared quantities generate a movement record against the target warehouse (but do not contain any quantities or values). The movement is reflected as a transfer with a reference {autoclr}. You can print details of cleared quantities using the Warehouse Exception report (i.e. select the In transit cleared during conversion option). If a quantity is cleared, then the In Transit figure for each relevant target warehouse is cleared.

GIT FIFO/LIFO Transfer records are created if the FIFO costing method is in use (Inventory Setup).

The unit cost on the Goods in transit detail record is calculated as the in transit value divided by the in transit quantity.

Notes and warnings

Prerequisites

The Goods in Transit GL control account must be defined before running the conversion (General Ledger Integration).

Program access

This program is loaded when you enable the Full goods in transit transfers facility option in the Inventory Setup program.

The system notifies you if there are currently warehouse transfers in progress.

You can choose whether to print a Warehouse Exception or run the GIT Conversion Program program. Running the Warehouse Exception will highlight where there are unfinished transfers that need to be addressed.

Running the GIT Conversion Program program will convert existing warehouse transfers to Goods in Transit transfers.

Restrictions and limits

You must complete the transfer of any serialized or traceable item, as this is not catered for by this program.