You use this program to define your page layout for printing labels for your assets, asset branches and asset locations.
| Field | Description |
|---|---|
| Label format |
Indicate the format code of the label format to add or change. |
| Save | Select this to save new formats, changes to existing formats, and preferences. |
| Change | Indicate the preferences and print positions for your labels. |
| Alignment | Select this to print labels using test characters to verify that the fields you have defined are correctly aligned on your stationery. |
| Select this to print the label format information you
defined and saved. It is advisable to keep this report for disaster recovery purposes. |
|
| Copy Format | Select this to copy a label format from one format to another, either within the same company or from another company to your current company. |
| Delete | Select this to delete the currently selected label
format. You are prompted to confirm the deletion of the format. |
| Cancel | Exit the program without saving any changes made. |
You use the Alignment function to print labels using test characters to verify that the fields you defined in the format are correctly aligned on your stationery.
| Field | Description |
|---|---|
| Print test label alignment? | |
| OK | Prints the test format alignment. |
| Cancel | Returns to the previous screen. Nothing is printed. |
The Copy Format function enables you to copy a label format from one format to another, either within the same company or from another company to your current company.
| Field | Description |
|---|---|
| Current company | This indicates the company in which you are currently working and is the company to which the label format will be copied. |
| Copy from company | Indicate a valid company from which you want to copy the label format. |
| Label format to copy | Indicate the label format you want to copy to the current format. |
| OK | Copies the label format to the current company. |
| Cancel | Returns to the previous screen. Nothing is copied. |
The following preferences can be selected when you use highlight the Label preferences line and select the Change function:
| Field | Description |
|---|---|
| Total number of lines on label |
Specify the number of lines required on each label. This is the height of a label, including the vertical gap before the next label down. A maximum of 60 lines can be assigned to each label. |
| Gap from start of one label to next |
Indicate the number of columns between the start of one label and the start of the next. This is the width of one label, including the gap before the next label across. This gap cannot exceed 66 lines. |
| Number of labels to view |
Indicate the number of labels to be printed across the page. This must be in the range 1 to 99. |
| Label format for |
Select the entities for which you want to define labels. Format 0 is reserved for use with labels for assets only. i.e. You cannot use this format to define labels for asset branches or locations. |
| Assets | Select this to define the layout for printing labels for your assets. |
| Branches |
Select this to define the layout for printing labels for your asset branches. i.e. Branch labels. This option is not available for format 0 labels as this format is reserved for use with asset labels only. |
| Locations |
Select this to define the layout for printing labels for your asset locations. i.e. Location labels. This option is not available for format 0 labels as this format is reserved for use with asset labels only. |
| Close | Select this to return to the previous screen. |
The following options are available when you use highlight the Label detail section line and select the Change function:
| Field | Description |
|---|---|
| Clear Row/Column |
Select this to set the row and column print positions for the highlighted field to zero, so that the field is not printed. |
| Text Fields | Select this to enter the text to print and its specific position on each document. |
| Change | Select this to maintain the row and column print positions for the highlighted field. |
| Close |
Select this to close the current window and return to the previous window. You save the changes you made when exiting the program. |
This screen is displayed when you select the Text Fields function.
You to enter up to five lines of text (15 characters per line) that you want to print at a specific position on each label.
The Row specification for any field cannot exceed 65 and the Column specification for any field cannot exceed 120.
| Field | Description |
|---|---|
| Clear text | Select this to clear the text and print positions for the highlighted text field. |
| Change | Select this to maintain the highlighted text line. |
| Detail Section Text Entry | |
| Text | Indicate the actual text that must be printed on the A/P label. |
| Row |
Indicate the vertical position (i.e. top to bottom) at which you want to print the text entered in the Text field. |
| Column |
Indicate the horizontal position (i.e. Left to right) at which you want to print the text entered in the Text field. |
| Print attribute |
The entry made here relates to the attribute assigned to your printer using the Attribute maintenance function (Print Setup (non-Windows)). This option is only available for those fields defined as "with attribute". |
| OK | Select this to accept the information you entered for the text field. |
| Cancel | Select this to ignore the information you entered for the text field and to return to the previous screen. |
| Close | Select this to return to the previous screen. |
You use the Change function from within the Detail Section to maintain the row and column print positions for the highlighted field in this section.
The Row specification for any field cannot exceed 65 and the Column specification for any field cannot exceed 120.
| Field | Description |
|---|---|
| Positions |
All measurements are based from the top left hand corner of the page. For some fields, only the Row or only the Column may be available for you to indicate. To assist you in positioning the fields correctly, you can use the Print Mask program to print a grid of the required columns and lines. Ensure that the layout mask is output to the printer on which you will be printing your documents. |
| Row |
Indicate the vertical position (i.e. top to bottom) at which you want to print the highlighted field. |
| Column |
Indicate the horizontal position (i.e. left to right) at which you want to print the highlighted field. |
| OK | Select this to accept the print positions you entered. |
| Cancel | Select this to ignore the print position you entered and to return to the previous screen. |
The following table lists the fields you can print in the Label Detail Section:
![[Note]](images/note.png)
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Fields that can be printed as barcodes are denoted with the words (with attribute). Refer to Barcode Printing. |
|
| Field | Origin/Comment |
|---|---|
| Asset code | |
| Asset code (with attribute) | |
| Asset description | Assets - Asset Details |
| ID code | Assets - Purchasing Details |
| ID code (with attribute) | |
| Location code | Assets - Asset Details |
| Location code (with attribute) | |
| Location description | Browse on Asset Locations - Description for location code |
| Branch code | Assets - Asset Details |
| Branch code (with attribute) | |
| Branch description | Browse on Asset Branches - Description for branch |
| Cost center code | Assets - Asset Details |
| Cost center code (with attribute) | |
| Cost center description | Browse on Asset Cost Centers - Description for cost center |
| Capex code | Assets - Asset Details |
| Capex code (with attribute) | |
| Capex description | |
| Chassis number | Assets - Purchasing Details |
| Engine number | Assets - Purchasing Details |
| Cycle count code | Assets - Asset Details |
| Agreement number | Assets - Purchasing Details |
| Agreement code | Assets - Purchasing Details |
| Owner | Assets - Asset Details |
| Responsible user | Assets - Asset Details |
| Asset group | Assets- Asset Details |
| Asset group description | Browse on Asset Groups - Description for asset group |
| Asset type | Assets - Asset Details |
| Asset type description | Browse on Asset Types - Description for asset type |
| Supplier name | Suppliers Supplier name |