You use this program to adjust the billing value against a head/section of a hierarchical job.
| Field | Description |
|---|---|
| Options | |
| Confirm Deletions | Select this if you want the system to prompt you to confirm the deletion of a when you select to delete it. If you do not select this option, then the code is deleted without warning. |
| Functions | |
| Head Costs | Select this to use the Job Costs Query program to query the total costs for a hierarchical job, including details of the head/section costs. |
| Add | Select this to use the P&C Maintenance of Job Hierarchies program to add a new section to the hierarchy. |
| Change | Select this to use the P&C Maintenance of Job Hierarchies program to maintain the entry currently highlighted in the listview. |
| Delete | Select this to delete the entry currently highlighted in the listview. |
| Job |
Indicate the job code of the job for which you want to adjust the billing value. |
| Save | Select this to save your adjustments. When you save a billing adjustment, you are prompted to distribute the billing values for the heads/sections of the job hierarchy to various ledger accounts. |
| Play | Select this to use the Multimedia program to view any multimedia objects assigned to the entry currently highlighted in the listview. |
| Edit | Select this to use the Multimedia program to maintain multimedia objects assigned to the entry currently highlighted in the listview. |
| Notepad | Select this to use the Admin Notepad Editor (Rich Text) program to assign free format notes to the entry currently highlighted in the listview. |
You use this listview to adjust the value against the head/section currently highlighted in the listview.
![[Note]](images/note.png)
|
|
|
If you reduce the value against one head/section, then the adjustment value must be reassigned against another head/section. Although you can change the values against each head/section, the overall billing total stays the same. |
|
| Field | Description |
|---|---|
| Hierarchy | This indicates the hierarchy head/section code. |
| Description | This indicates the description defined against the hierarchy head/section. |
| Original value | This indicates the original value for the hierarchy head/section. |
| Adjustment value | Enter the adjustment value for the head/section of
correctly highlighted hierarchy. The value displayed in the Total field on the status bar for this column indicates the undistributed value and must be zero before you can save your changes. |
| Billing value | This indicates the billing value for the hierarchy. |
When you save a billing adjustment, you are prompted to distribute the billing values for the heads/sections of the job hierarchy to various ledger accounts.
The following screen is displayed if you select Yes at this prompt:
| Field | Description |
|---|---|
| G/L distribution entries |
A maximum of 100 distribution entries can be made. |
| Ledger code |
Enter the ledger code to which the value entered must be posted. You cannot post an entry to a control account. |
| Value | Enter the value you want to post to the ledger account selected. |
| Add | Select this to add the ledger code and value to the list of values to distribute. |
| Remove | Select this to delete the highlighted ledger code and value from the list of values to distribute. |
| Undistributed |
This displays the amount that must still be distributed. You cannot select the End Distribution/Post function until this value is zero. |
| Apply Undistributed | Select this to assign the total undistributed amount to the ledger code specified. |
| End Distribution/Post |
Select this to post the entries to the ledger accounts selected. This function is only enabled once the undistributed amount is zero. |
| Close | Select this to return to the listview. |
-
The Add, Change and Delete options are disabled as soon as you make any changes in the Adjust Billing Value listview.
-
If the GL analysis required option is enabled for a ledger account used in this program (General Ledger Codes or GL Structure Definition) then the Capture GL Analysis Entries program is displayed when you post the transaction, so that you can enter the analysis details. For a sub module transaction, the sub module must also be linked to the General Ledger in Detail at company level (General Ledger Integration) or at ledger account code level (General Ledger Codes or GL Structure Definition). GL analysis entries cannot be entered from sub modules if the sub module is linked to the General Ledger in Summary at company level or at ledger account code level.
Note that the GL analysis required option is ignored for all GL codes which are defined in General Ledger Integration. This applies even when the GL code is manually entered in a posting program. Although GL integration programs may be entered manually, they may also be called automatically by other programs or may be automated, which means that they can never be stopped to allow GL analysis entries to be captured.
If the GL analysis code used does not exist in the GenAnalysisCat table, then a message to this effect is displayed and the program will not prompt for analysis again. The GL journal will be created but not posted until the GL code, GL analysis code and GL journal are corrected.
The Ask Me Later function is only available when the option: Force GL Analysis - GL journal posting is enabled for the sub-module (General Ledger Integration).
General Ledger analysis entries are always distributed in the local currency, regardless of the currency in which the original transaction is processed.